Grants:Programs/Wikimedia Community Fund/Wikimedia Nederland work program 2022-2023/Yearly Report (2022)

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Yearly Learning Report (Year 1 - 2022)

Report Status: Accepted

Due date: 2023-03-15T00:00:00Z

Funding program: Wikimedia Community Fund

Report type: Yearly Learning Report (for multi-year fund recipients) , reporting year: 2022

Application Yearly Report (2023)

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General information[edit]

This form is for organizations, groups, or individuals receiving multi-year Wikimedia Community Funds to report on their yearly results.

  • Name of Organization: Vereniging Wikimedia Nederland
  • Title of Proposal: Wikimedia Nederland work program 2022-2023

Part 1 Understanding your work[edit]

1. Briefly describe how your proposed activities and strategies were implemented.

In the first six months of 2022, WMNL still was facing reduced capacity due to illness and vacancies. This affected our ability to implement our plans. Also. COVID restrictions were still in place in the Netherlands. We were very happy when, as of June 1, the office was fully manned again and the last restrictions were lifted.

In the second half of 2022 we were able to organise successful events, such as the Wikidata 10th birthday party, a Hackathon and the first WikiconNL since 2019. These first gettogethers were great energisers for the community, as well as chapter volunteers and staff. We organised our first ever activity in Surinam: WikiLovesMonuments, and are working to put our cooperation with the Dutch Caribbean on a more solid footing through the WMF alliances fund. We are encouraging our partners focussing on women and the LGBTQ+ community to become more selfsupporting in their wiki-activities, which will free staff capacity for new ventures. Capacity building for partners and volunteers continued in the GLAMWiki knowledgeplatform, and training for volunteers in using Open Refine software and in dealing with the press. Also we completed the development of the a new Friendly Space policy, based on the UCoC. It turned out, however, that the world did not automatically return to 'business as usual' after the pandemic. Activities that normally formed the backbone of our annual plan suddenly were less successful, or unpopular. This lead us to declare 2023 a 'reboot' year, when we will reflect on what works and what not, and experiment with new ways of working. (see our grant application).

2. Were there any strategies or approaches that you felt were effective in achieving your goals?

In recent years, we have learned about what works and what does not. Based on this, we intend to continue with :
  • maintain and expand the WMNL knowledge platform as a tool for capacity building and support for GLAMs
  • organise training for volunteers and partners, such as the Share your Data masterclasses
  • encourage and support the development of Wikimedia-in-Residence programmes, and, collaborate with WiRs
  • facilitate content donations at the request of Wikimedia affiliates in those parts of Asia, Africa and South America with which the Netherlands has historical ties
  • focus on development of Papiamento-language WP and community
  • facilitatie participation of Dutch volunteers in larger international activities such as International Museum Day, WikiLoves..., International Women's Day.

We will not continue the following activities in 2023 due to lack of demonstrable results:

  • develop a broad cooperation programme with public libraries.
  • periodic (writing) meetings that do not (or no longer) lead to clear content returns on Wikimedia projects.
  • uploading large content donations by office staff (instead of by the donor, volunteers or freelancers)
  • one-off (writing) activities and editor training, when there is no prospect of longer-term, more structural cooperation.

3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?

That is a difficult question, as we have many different activities and there are many other organisations to compare with. Definitely, WMNL is the first chapter to translate the UCoC into local policy. We are in contact with WMF Trust&Safety about how to best share this experience.

In general, I think WMNL is perhaps more willing than other chapters to discontinue activities that are not successful or do not provide value for money.

4. Please describe how different communities participated and/or were informed about your work.

Dutch Wikimedia community: talk and project pages on the WM-projects, social media, newsletter, the WMNL wiki, WikiConNL and various smaller meetings. Community members are involved at all levels of our activities: as idea-generators, organisers, advisers, and teachers.

Content partners: direct mailing, wikicoordinator meetings, WikiconNl, website, social media, lectures at conferences etc , knowledge platform, thematic content donations/ Our partners contribute content and expertise, and also meeting space and venues. We consult the partners about annual plan deveopment. 

Dutch Caribbean community: bimonthly meetups at National Archives, mailings,social media, via networks of partners, challenges and wiki loves competitions

Women: bimonthly meetups at institute for gender studies, challenges and competitions, International Womens day events, social media, dedicated FB group LGBTQ+: bimonthly meetups at IHLIA (International LHBTQ+archive),

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

  • Upload Documents and Files
  • Here is an additional field to type in URLs.

6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups Agree
B. Create a more inclusive and connected culture in our community Neither agree nor disagree
C. Develop content about underrepresented topics/groups
D. Develop content from underrepresented perspectives Neither agree nor disagree
E. Encourage the retention of editors
F. Encourage the retention of organizers Agree
G. Increased participants' feelings of belonging and connection to the movement. Neither agree nor disagree

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

We have learned that building out content related to underrepresented groups is easier than bringing in people from these groups. In a recent competition to add 100 new articles about women, appr. 70% of the articles were written by editors identifying as male. The most active contributors to the Surinam-project have no Surinam-heritage. This of course, raises the question of diversity of perspective in the new content.

Our GLAM partners appreciate the opportunity to contribute content that actively increases diversity and restores historical imbalance. A number of our GLAM partners are now cooperating directly with WM Indonesia Through our NLWP editor survey, we discovered that the LGBTQ+ community is actually not underrepresented in the Dutch editing community.

Part 2: Your main learning[edit]

8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

HOW TO WORK WITH GROUPS NOT ENGAGED - our work with LGBT+ and Dutch Caribbean communities confirmed that this requires commitment for the long haul. It is especially important to find ‘ambassadors’: people known in the targeted community and provide opportunities for the groups to meet in familiar locations.

OPERATING A WORK PROGRAMME ON TWO CONTINENTS - a successful programme in the Dutch Caribbean requires a presence on the ground. We are exploring possibilities to fund a wikimedian-in-residence in Aruba or Curacao.

SUSTAINABLE DEVELOPMENT GOALS - there is interest among younger people. Point of entry may be via Wikidata and Wikimedia Commons rather than Wikipedia. It requires more dedicated staff than we were able to provide in 2022.

DONATIONS AND SPONSORING - we carried out a pilot to get experience in raising donations via a ‘wikipedia survey’ on social media. The learning experience is that this does not work! The two-step process (survey then donation) puts off people. Also, publicity about WMF’s ‘wealth’ is appearing in the Dutch media, which has led to negative media coverage.

IMPLEMENTING THE UCoC - we translated the UCoC into a Friendly Space Policy + Implementation protocol and tested it out. This led to some modifications to avoid cumbersome bureaucratic processes which would not contribute to a pleasant working environment. Also, we learned that it is impossible to separate conflicts on the Wikimedia projects from conflicts in the WMNL domain.

9. Did anything unexpected or surprising happen when implementing your activities?

As mentioned in the introduction, when the pandemic was over, it turned out that the world did not automatically return to 'business as usual'. Activities that normally formed the backbone of our annual plan suddenly were less successful, or unpopular. Our volunteer community and partners may have different needs and expectations post-pandemic. And In addition, activities also have their life cycle: at some point, momentum and enthusiasm diminish, even when an activity has been successful for years.

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

In 2023, we want to take some time to rethink our work. If we were to set up WMNL now, how would we do that? In particular we want to focus on a number of questions:
  • How do we involve more young people in Wikimedia projects?
  • Could the FOKA(small grants) programme play a bigger role, including in our plans to involve new groups?
  • What is the best way for WMNL to support volunteers - do you do it with manpower, expertise or money?
  • Should we adjust the format and frequency of meetings, or should we look for new participants, possibly from hitherto underrepresented groups?
  • We find that 'regular writing meetings', as we have organised them for years in the context of Gendergap and WikiGoesCaribbean, do not directly lead to results in terms of new editors or new content. They do have a social and p.r. function. How do we deal with that?
  • What is post-COVID the best way to collaborate with GLAM and education institutions? What do institutions need? Are there sectors where cooperation has been insufficient?
  • What are effective ways to structurally develop activities in the Antilles and Surinam?
  • Is the ‘output’ of large gatherings like WikiCon and TechStorm in good proportion to the relatively high investment of staff time and money of such large gatherings?

11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

An anecdote to illustrate the things that can land on WMNL's desk, as well as the importance the world attaches to Wikipedia, ánd common misunderstandings about Wikipedia:

WMNL was contacted by the Dutch branch of a large multinational p.r. company. As part of their corporate social responsibility program they developed a campaign called WikiTruth. It aimed to add images of war-damaged Ukrainian cities to articles on the Russian language Wikipedia and increase awareness of the war among Russian citizens. Slogan: "Fight to spread the truth, use Wikipedia as your weapon". It took us hours to explain that indeed anyone can edit Wikipedia, but that this approach was possiblly a violation of Wikipedia's basic principles, and indeed dangerous for any Russian editors involved.

12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

  • Upload Documents and Files
  • Here is an additional field to type in URLs.
N/A

Part 3: Metrics for Year 1[edit]

13a. Open and additional metrics data

Open Metrics
Open Metrics Description Target Results Comments Methodology
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
Additional Metrics
Additional Metrics Description Target Results Comments Methodology
Number of editors that continue to participate/retained after activities Number of newly registered editors that remain active after 6 months. We strive towards editor retention of at least 10%. 32 16 The number of new editors was lower, as we organised fewer 'in person' activities which we believe are essential in keeping new editors motivated. N/A
Number of organizers that continue to participate/retained after activities N/A N/A N/A N/A N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability New partnerships that will help realise targets in the areas 'sustainability' and 'impact'. 5 N/A N/A N/A
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A N/A N/A N/A
Diversity of participants brought in by grantees N/A N/A N/A N/A N/A
Number of people reached through social media publications N/A N/A N/A N/A N/A
Number of activities developed Online or in person activities developed by Wikimedia Nederland in 2022. 45 58 This includes activities organised directly by WMNL, or supported by WMNL N/A
Number of volunteer hours N/A N/A N/A N/A N/A

13b. Additional core metrics data.

Core Metrics Summary
Core metrics Description Target Results Comments Methodology
Number of participants All individuals participating in online and in-real-life events developed by WMNL, including users of knowledge platforms, participants in online capacity building, survey respondents etc

Per objective: Sustainability: 220; Safety and Inclusion: 410; Impact: 715; Coordinate between stakeholder: 335; Skills and leadership: 110; Equity in decision making: 20

1810 6328 This number is higher than anticipated, mainly because of the launch of the WMNL GLAM knowledge platform, which provide tools, manuals and self-learning options for wikiskills. Registering participants at events, registering visitors to knowledge platform.
Number of editors Returning editors: In the past, we have not monitored the number of registered users participating in events as a separate metric. Therefore, it is difficult to provide reliable estimates.

New editors: individuals creating an account because of a WMNL activity or event. Returning editors: 1,060

Per objective: Sustainability: 150; Safety and Inclusion: 300; Impact: 300; Coordinate between stakeholders: 200; Skills and leadership: 90; Equity in decision making: 20

New editors: 275 Per objective: Sustainability: 30; Impact: 230. Coordinate between stakeholder: 5; Skills and leadership: 10;

1335 627 New editors: 92

Returning editors: 545

This is lower than expected. We saw lower participation in online challenges, such as History Month, and lower editing activity during (writing) events. As a result, we are rethinking such activities.

Number of organizers Organisers: Individuals (Wikimedians and others) who voluntarily contribute to organising/hosting WMNL events and activities 40 105 This is higher than expected, especially through involvement in WIkiCon and Hackathon. After two years in lockdown, the community was inspired to become involved in organising 'in person' events
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target Results Comments Methodology
Wikipedia Content added or improved as a result of a Wikimedia project. Of the total content added, 50% should relate to priorities defined under ‘Impact”, i.e. relate to women, lgbtiq+, Dutch Caribbean or Sustainable Development Goals. 3040 1919 Wikipedia N/A
Wikimedia Commons Files added or existing files improved (e.g. by adding structured data) to Wikimedia Commons 27015 13124 N/A
Wikidata Wikidata items added or existing items improved by adding/correcting qualifiers, descriptors etc. 50000 7752 N/A
N/A N/A N/A 715 Wikipedia in other languages than Dutch N/A
N/A N/A N/A N/A N/A N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

No

15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.

There is a recurring problem with several tools essential o collect GLAM data (data on the use made of content donated by GLAM partners), such as BAGLAMA2, Glamorgan and occasionallly Petscan. These are often community maintained and would benefit from dedicated support by WMF staff.

16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

  • Upload Documents and Files
  • Here is an additional field to type in URLs.
N/A

Part 4: Organizational capacities & partnerships[edit]

17. Organizational Capacity

Organizational capacity dimension
A. Financial capacity and management This has grown over the last year, the capacity is high
B. Conflict management or transformation This capacity has grown but it should be further developed
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) This capacity has grown but it should be further developed
D. Partnership building This has grown over the last year, the capacity is high
E. Strategic planning This has grown over the last year, the capacity is high
F. Program design, implementation, and management This has grown over the last year, the capacity is high
G. Scoping and testing new approaches, innovation This capacity has grown but it should be further developed
H. Recruiting new contributors (volunteer) This capacity is low, and we should prioritise developing it
I. Support and growth path for different types of contributors (volunteers) This capacity has grown but it should be further developed
J. Governance This has grown over the last year, the capacity is high
K. Communications, marketing, and social media This capacity has grown but it should be further developed
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability This has grown over the last year, the capacity is high
M. On-wiki technical skills This capacity has grown but it should be further developed
N. Accessing and using data This has grown over the last year, the capacity is high
O. Evaluating and learning from our work This has grown over the last year, the capacity is high
P. Communicating and sharing what we learn with our peers and other stakeholders
N/A
N/A

17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Peer to peer learning with other community members in conferences/events, Peer to peer learning with other community members (but that is not continuous or structured), Using capacity building/training resources onlinee from sources OUTSIDE the Wikimedia Movement

17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Lack of staff time to participate in capacity building/training, Lack of volunteer time to participate in capacity building/training, Lack of financial resources

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?

The problem is not support. We know what we want to do and the combined skills of board, staff, volunteers are sufficient do it. The problem is capacity - we need more staff.

19. Partnerships over the funding period.

Over the fund period...
A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) Agree
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups Agree
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups Agree

19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Permanent staff outreach, Volunteers from our communities, Partners proactive interest

19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Lack of staff to conduct outreach to new strategic partners, Lack of staff capacity to respond to partners interested in working with us

20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?

We addressed this topic in our answer to question 8.

Part 5: Sense of belonging and collaboration[edit]

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?

A sense of belonging would mean being confident of giving a meaningful contribution to the Wikimedia movement as a chapter, being given adequate access to movement resources to do so, and receiving some recognition and appreciation for it (from community, partners, peers)

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

Somewhat decreased

23. If you would like to, please share why it has changed in this way.

There remains a sense of doubt as to whether chapters, especially in NW Europe and North America, are really considered relevant by WMF. Also, there is some disappointment concerning the way the 'decentralisation' as specified in the movement strategy 2030 is being implemented.

(On a practical level, it does not helpt that application and reporting forms such as this one do not reflect the operational reality of chapters)

24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

Stayed the same

25. If you would like to, please share why it has changed in this way.

What is meant with a sense of personal investment, especially when applied to an organisation? WMNL volunteers, board and staff regularly "go above and beyond", in the national and international context.

26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

For a Wikimedia-chapter, this question does not apply

Supporting Peer Learning and Collaboration[edit]

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members?

Partially

27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?

We share mainly via direct peer contacts with fellow staff and boards. We also share via the GLAM-Wiki global newsletter & the Wikicoordinators meeting. We also share during seminars, workshops and conferences.

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

We do this occasionally (less than once a month)

29. How does your organization currently share mutual learning with other grantees?

See question 27a . Also: please be aware that WMNL has been understaffed for 18 months (in 2021, staff absence due to illness was 16% for the entire year and a programme coordinator position was vacant November 2021 - April 2022) , which greatly reduced our capacity to share and cooperate. Basically, we have been in survival mode for a while.

Part 6: Financial reporting and compliance[edit]

30. Please state the total amount spent in your local currency.

404597

31. Local currency type

EUR

32. Please report the funds received and spending in the currency of your fund.

  • Upload Documents, Templates, and Files.
  • Report funds received and spent, if template not used.
https://docs.google.com/spreadsheets/d/1AclK8prwadvOAP1C60662nohtZPVGjvo/edit?usp=sharing&ouid=115974652022012247487&rtpof=true&sd=true

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

There were no major changes to the budget. Overall, both revenue and expenditure were lower than originally budgetted. This was due to the limitations on fully implementing our annual plan, because of Covind-19 restriction and lack of staff.

34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

N/A

34b. What are you planning to do with the underspent funds?

N/A

34c. Please provide details of hope to spend these funds.

N/A

35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.

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