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Grants:Project/Rapid/Masssly/Parliament of Ghana/Seventh Parliament of the Fourth Republic of Ghana/Report

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Report accepted
This report for a Rapid Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.

Goals

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Parliament of Ghana Editathon poster

Did you meet your goals? Are you happy with how the project went?

All of the Project's metric goals were exceeded except for Number of articles created or improved: 550 (275 Wikidata items, 275 Wikipedia articles), where some of the legislators already had a good Wikipedia article and well edited Wikidata item.
The projects timeline got shitted between days because of holidays that interspersed the editathin's planned period. Also, team members spend considerable amount of time to clean up some problematic edits left by a few participants. Regardless of these hiccups, that are by far quite minor, the editathon series was hugely successful and I am excited that it happened. The editahton series
  • Drew plenty of attention on Social Media
  • Attracted 29 new editors, to whom the Parliament of Ghana Editathon series was their first encounter with any Wikimedia projet, and have gone on the become vibrant community members in a short span of time,
  • Allowed the team to forge new collaborations in our local communities, and signed partnership agreement with local groups
  • Opened up doors and empowered the team to follow up and embark on similar projects in the future.

In a nutshell, Parliament of Ghana/Seventh Parliament of the Fourth Republic of Ghana :

  • Organised 3 editathon
  • Engaged 98 participants
  • Added 323K words
  • Received 226K Article Views
  • Created 384 new pages (Wikidata + Wikipedia)
  • Edited 1.09k pages (Wikidata + Wikipedia + Wikimedia Commons)
  • Uploaded 313 files on Wikimedia Commons
    • Of which 20 are used in Articles
    • Of which 28 are used across languages

Ultimately, overall outcome of the project exceeded all of our expectations.

Outcome

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Please report on your original project targets.


Target outcome Achieved outcome Explanation
All 275 members of the Seventh Parliament of Ghana have Wikidata items All 275 members of the Seventh Parliament of Ghana Now have Wikidata items
All 275 members of the Seventh Parliament of Ghana have Wikipedia articles All 275 members of the Seventh Parliament of Ghana Now have Wikipedia articles
  • ➤ 171 New Wikipedia pages were created
  • ➤ 63 existing Wikipedia pages were updated with new information
Number of events: 3 Three (3) Edit-a-thons sessions were held Two unofficial non-physical extended sessions were held before and after the 3 main editahtons, for the purposes of organizing the entries before the editathons, and cleaning up wrong/missing entries after the editathons.
Number of participants: 25 98
  • ➤ Pre-Event Entries Organisation - 2 people
  • ➤ Event 1 of 3 - 22 people
  • ➤ Event 2 of 3 - 19 people
  • ➤ Event 3 of 3 - 14 people
  • ➤ Post-Event Entries Cleanup - 41 people
Number of new editors: 10 29
  • ➤ 29 new editors. New editors here refer to participants who created their account on spot at the event. Refer to Participants List.
  • ➤ 7 old editors. These participants had accounts prior to the Parliament of Ghana Editatons (likely from previous editatons), but were not actively contributing to any Wikimedia project.
  • ➤ 6 veteran editors. These participants are longtime editors who were already active contributors before the Parliament of Ghana Editaton series.
Number of articles created or improved: 550 (275 Wikidata items, 275 Wikipedia articles) 549
  • ➤ 244 unique Wikipedia pages
  • ➤ 305 unique Wikidata items
Number of repeat participants (for projects that include a series of events): 10 12
  • ➤ 42 unique participants in all 3 events
  • ➤ 12 unique participants present in at least two of the three sessions
Wikimedia Commons uploads: 0 313 This was not a target we proposed in our grant application


Learning

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Group Photo - Event 1 of 1

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
  1. The theme of the editathon was especially captivating, and we made sure our posters were interesting as well. We asked prospective participants to register to attend the event through a Google form. In the form, we asked them how they got interested in the event. Many indicted that the theme Parliament of Ghana got them fascinated. Although we did not budget for posters, our gamble of spending money towards that was helpful.
  2. Our choice of location to organised the editathons; on a university campus, enabled us attract participants who were students. We have plans of setting up a Wikipedia fan club at the Madina Institute of Science and Technology, and the relationship we have developed with the university and students may make it easier.
  3. A lot of time was spent organising the Wikipedia and (especially) Wikidata entries into a spreadsheet-like format: Wikidata entries page. That way, it was easier for participants to choose and pick cells to edit, and that was useful for us (the organizers) to know where we are at, and how much more work was left. The arduous time spent organizing the entries this way (with help from more experienced members of the Wikidata community) was worth the effort.
  4. Wikidata entries were split up into groups of 10 per page. These pages were shared for participants at the entrance of the conference room as they entered. When a participant finished filling up the cells in their sheet of paper, they had to stand up and walk out to the registration desk to ask for more. At the end of the day, it became more of a competition, that a participant would walk out to ask for more work and get noticed in the process by other participants.
  5. Participants and top contributors received stickers.
  • What did not work so well?
  1. The venue promised us a set of routers but failed to deliver. We couldn't complain because we were not paying for it to begin with.
  2. We experience power fluctuations that brought the event to a halt for more than an hour on one of the session. It took that long for the university to switch to their backup generator.
  3. Aside from the proposed objectives in the grant that were met; i.e. adding Member of the Parliament of Ghana (Q21290881) item + qualifiers to all 275 MP's Wikidata entries, the organising team included the following added (personal) objective: Educated at (P69), Academic degree (P512), Academic major (P812), Religion (P140), and Occupation (P106). This proved more difficult than we anticipated because at the end of the 3 main editathons, we had many more empty cells that we had to fill up by ourselves back at home. This put plenty of stress on already exhausted volunteers.
  4. It was recommended of participants to bring their own laptop, but some came to the workshop without one and were unable to participate during the practical sessions.
  5. Some participants did not respond to confirm that they'd be attending (as was suggested by the mailing list announcement sent out) but showed up at the events anyway. Several rounds of were made to purchase extra refreshment in some cases.
  • What would you do differently next time?
  1. Next time we'll take full responsibility of handling our internet access by adding routers to our budget.
  2. In choosing a venue, we may give preference to choosing a venue that is better able to quickly switch to backup generator when electric power goes off.
  3. Instead of an in-person editathon, we may consider running an online contest for a similar project in the future to give volunteers the relief of plenty of work.

Finances

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Grant funds spent

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Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Item What was budgeted (Ghc) What was spent (Ghc) Explanation
Venue space 1500 1500 N/A
Projector 0 50 Projector was in the office of User:Shahadusadik and had to be transported by courier to MIST prior to the events
Internet routers 0 385 The university only provided us one router that was unstable most of the time, and so we bought 1 more. We also bough 1 USB to router connector
Internet Data 720 1675 Aside from the 3 editathon sessions, the project spent data before and after the events; for the purposes of preparing/organising the entries and cleaning up empty/mistaken entries respectively. Talk time was also purchased to call and remind prospective participants who had registered to attend the event.
Power extension socket 210 265 We bought 2 instead of 3 extension sockets, plus 1 Promate H2V HDMI to VGA adaptor kit to enable us connect with the projector
Refreshment (Light Breakfast + Lunch) 4500 2293.1 We managed to spend less on refreshment in order to cater for some of the neccessary expenses we failed to budget for in our proposal
Water 225 136
Mugs 400 0 We did not get to print these items as we were delayed by the vendor
T-Shirts 600 0
Stickers 120 120
Printing 48 132
Transportation for items 360 2069.11 Instead of mugs and T-Shirts, that could not be printed on time for the events, the project awarded top contributors with transportatin allowances
Transportation for event facilitators 480
Transportation for event participants 600
Artwork 0 532 Aside from stickers, we acquired a Roll up banner, Flex banner and Large poster
Camera 0 300 We rented a camera and padi a photographer to take pictures and videos
Bank charges 0 200 Bank charges, transfer and payments
Miscellaneous 0 14.5 We bought handwash because the washrooms at venue run out of some
Total 9763 9671.71

Remaining funds

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Do you have any remaining grant funds?

Yes. 9763 - 9551.71 = 91.29

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

We would like to spend the remaining funds on future projects.

Anything else

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Anything else you want to share about your project?

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