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Grants:Project/Rapid/SuperHamster/Wikipedia Asian Month 2017/Report

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Report accepted
This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.
  • To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/SuperHamster/Wikipedia Asian Month 2017.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.


Did you meet your goals? Are you happy with how the project went?

We managed to meet several of our goals, with areas to improve. Overall, we are very happy with how the project went, and our post-event survey (see below) provided very positive results. As in past years, we are pleased to have been able to draw in hundreds of editors to create thousands of articles across many different editions of Wikipedia. We also began the important process of restructuring our leadership to have more leaders, distributed workload, and better collaborative tools. We continue these efforts and hope to have a more effective 2018.


Please report on your original project targets.

Target outcome Achieved outcome Explanation
50 Wikipedia projects 45 Wikipedia projects with 4 subcontests, 2 Wikiyoage projects We met our goals, and we think we can get more language projects to join by sending invitation earlier and by providing better guidance. We want to make sure our organizers are on-board and prepare effective campaign pages well before the event.
More than 1,000 Wikipedians participate by contributing articles (last year involved 734 Wikipedians). We had 673 users involved. Our event and its organization started a bit later than usual due to changes in the leadership team, which hindered outreach. We're still pleased to achieve a healthy participation count, and plan to engage in earlier and better promotion and outreach for the event in 2018.
Create more than 7,000 high-quality articles (last year resulted in 7,970). Users submitted over 7,500 new articles. Despite having fewer users involved than last year, we managed to meet our goal of 7,000 new articles, meaning more article contributions per user. With better outreach and support in 2018, we hope to sustain or grow this number in 2018.
Facilitate the organization of offline edit-thons in more than 15 locations around the world (last year had nine offline edit-a-thons). Five offline edit-a-thons (Jerusalem, Munich, New York City, Hong Kong, and Indonesia). The late program organization, change in leadership, and lack of volunteers didn't allow us to meet this goal, but are still pleased to see offline events take place around the world.
Completely overhaul the organizational structure for a more sustainable model with less dependence on single individual. Structure was overhauled with two new primary leaders (instead of just one), and a delegated grantee. Communication channels were set up for leaders in various regions. The organization has distributed workloads to individuals successfully. For 2018 we have already started bettering the structure, which includes bringing more leaders into organizational roles to support the international event, as well as setting up online collaborative tools (Google Drive, Airtable, etc.).

A closing blog post is available here: Community digest: Wikipedia Asian Month wraps up; Remembering Wikipedian John Cameron Deas; news in brief


Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • Recognition, however small, works very well. We provided postcards and certificates to top participants, just like last year.
  • The International team was not as organized as expected, but we learned the process and are continuing to expand and organize an effective international leadership teams.
  • Some of the larger events (e.g. English Wikipedia) needed more organizational support for article judging, to check for quality and copyright infringements. We did have instances of editors contributing many poor translations or copyright infringements, which strained organizers, participants, and general editors. To prevent this, we'll need to recruit adequate organizers and judges for each wiki to be able to thoroughly keep up with all submitted articles.
  • Communication between different communities is important. Having people able to translate information and ask as liaisons is needed for a large international event like this.
  • To support long, trivial work, we would like to further invite more people joining the international team, and provide better incentive to do so (recognition, small merchandise, etc.)
  • We took several months too long to prepare and send out postcards + certificates. Organizing and preparing both the postcards and all the shipments is very time consuming, and delegating the task is vital.
  • We are building a datastore to improve our process of sending out postcards, certificates, and other items for participants.
  • We have some super contributors who contributed more than 100 articles; for these folks we would like to provide another tier of recognition to provide further motivation. Next year, we plan to deliver t-shirts for contributors who contributed more than 30 high-quality articles.
  • It is important to have promotional merchandise on-hand and ready to go, such as stickers and buttons for edit-a-thons.
  • Philippines asked us to change the duration time of our event. For next year we are considering accommodating this time change and will see how it goes.

Post-Event Survey[edit]

This survey only target participants who wrote more than 4 qualified articles. Total responses are 449, approximately 400 response are valid.
  • 14% are female editors; Over an increase of ~1% female editors in comparison to last year.
  • 12.5% editors have less than 1-year editing experience, 45.3% have more than 5-year-experience
  • 18.8% editors learn about this event by invitation/talk page message, 53.8% by Central Notice and 15.8% by event page.
  • 67.7% editors rated "Fountain" (our judging tool) 1 or 2 out of 5 (1 being the best), 78.2% rate 1, 2 or 3 (out of 5)
  • 84.5% editors express that they will keep contributing to Asian content
  • 95.5% editors would like to receive updates on the next WAM event
  • 46.9% editors are willing to be an organizer next time


Grant funds spent[edit]

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Conversion fees and transaction fees are covered by our fiscal provider, which is not included.

Receipts have been shared via Google Drive with the Rapid Grants team.

Category Item Cost (Local Currency) Receipt No Contact Person Subtotal (USD) Note
UG-CN WordPress.com Personal Account 2 year 360 SEK + $48 7,8 User:Fantasticfears - -
UG-CN T-shirt 870 CNY 11 User:Fantasticfears - -
UG-CN Posters & Flyer 37 CNY 9 User:Fantasticfears - Outreaching
UG-CN Certificates 230 SEK 10 User:Fantasticfears - -
UG-CN Shipping of certificates 1462.1 SEK 12,13,15 User:Fantasticfears - -
Subtotal $423.42
UG-KO Stamps 8,600 KRW 5 Motoko C. K. - -
UG-KO Postcard 19,400 KRW 5 Motoko C. K. - -
Subtotal 28,000 KRW $26.38
UG-Kansai Stamps 7,000 JPY 1 User:Takot - -
UG-Kansai Postcard 980 JPY 2 User:Takot - -
Subtotal 7,000 JPY $78.91
WMTW Shipping costs & Stamps & Postcard 2644 TWD 14 User:林立云 $88.26
Subtotal 2644 TWD $88.26
UG-HK Postcard 70 HKD 3 User:春卷柯南 - -
UG-HK Stamps 39.4 HKD 4 User:春卷柯南 - -
Subtotal 109.4 HKD $14.38
UG-Odia Postcard $4 - User:Saileshpat - -
UG-Odia Stamps $30 - User:Saileshpat - -
Subtotal $34 $34
WMID Stamps 950,000 IDR 6 User:Biyanto Rebin - -
Subtotal 950,000 IDR $68.51
Subsidy Project Manager $0 - User:Fantasticfears 0 Logged work time 745 hours
Subsidy Media Manager $621 - User:Saileshpat $621 Logged work time 495 hours
Subtotal $621
Bank Transfer Fees - - - - $110.11 -
Subtotal $110.11
Total $1464.97

Remaining funds[edit]

Do you have any remaining grant funds?

We would like to put the remaining funds towards a new grant for preparing for WAM 2018.