Grants:Simple/Applications/WikiJournal User Group/2021

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WikiJournal User Group
Open access • Publication charge free • Public peer review

WikiJournal User Group is a publishing group of open-access, free-to-publish, Wikipedia-integrated academic journals. <seo title=" WJM, WikiJMed, Wiki.J.Med., WikiJMed, Wikiversity Journal User Group, WikiJournal WikiMed, Free to publish, Open access, Open-access, Non-profit, online journal, Public peer review "/>

Application or grant stage: draft
Applicant or grantee: applicant
Amount requested: US$00,000.00
Amount granted: TBD (to be added by WMF)
Funding period: 1 June 2021 – 31 December 2021
Final report due: Jan 31 2022 (YEAR + 30 days)

Application[edit]

Background[edit]

Annual Plan[edit]

  • Required. Link to any outside relevant document around your annual plan.
    • For returning grantees, the annual plan should focus on what is being done differently compared to last year.
    • New summaries or explanations are not required for any continuing programs from the previous grant that have no or minimal changes, and can be linked to a previous proposal for reference.
    • 2000-word limit recommended. If you have an annual plan already prepared for other purposes that is over 2000 words, this is satisfactory, and it is not necessary to prepare a separate one for your Simple APG application. Please clearly indicate any new programs or changes from last year.


Budget Plan[edit]

Note this budget plan applies to June – Dec 2021. Thereafter, funding applications will be made in November to synchronise finances with the calendar year.

  • Required. Link to your budget plan.
    • Total budget for each program overall
      • Overall budget for each major activity in a program, but not necessary to provide budget for specific activity-level expenses (such as travel, food, equipment, swag, etc.)
    • Staffing / compensation costs for each funded role
    • Operational expenses with some detail, especially around larger expenses such as office space, rent, and accounting / bookkeeping services.

Staffing Plan[edit]

  • May be required. Link to your staffing plan if you are requesting staff. If you're asking for staff for the first time, please give a rationale (and talk to your program officer). Staffing Plan should only include:
    • Name of staff roles
    • Names of individuals filling those roles (if known)
    • Brief description of responsibilities. 2-3 sentences or a list of primary responsibilities is satisfactory. A full job description can be linked, but is not necessary.
    • Indication of FTE (full-time equivalent hours) and duration of employment / contract.
    • Focus on newer roles only. Existing roles that are unchanged can be copied verbatim from past applications.

Strategic plan[edit]

  • May be required. Link to your strategic plan, if you have one. This is not required for new applicants or affiliates developing their strategic plan.

Introduction[edit]

The WikiJournal User Group i a community of editors with a thematic focus on bridging the gap between the Wikimedia and academia communities. The primary method is through organising a series of peer reviewed scholarly journals. In addition to having a strong focus in integrating content into wikimedia projects (primarily into Wikipedia and Wikicommons, Wikiversity and Wikidata), these journals also follow a wiki way of working with a focus on openness, transparency, community decision, and zero-cost publishing. These activities draw input from users who would typically not contribute time and knowledge to Wikimedia projects (both providing content directly as authors, as well as giving deep assessment and feedback as reviewers). The user group is organised into editorial boards with constant email communication and frequent meetings who organise the peer review process, administrate the site, and develop strategy. In addition, members engage in outreach to the researcher and academic communities through training and editathons at academic conferences, symposia, and other meetings.

The user group has so far been funded using rapid grants since 2017 (reports). Initially these covered necessary subscriptions (e.g. crossref service and COPE membership). In the last year, it has also covered training and stipend for a 'technical editor' (role desc.) to assist in necessary technical tasks.

Programs[edit]

  • Required. Each program should contain only the following information:
    • Name of program
    • Brief description of overall program (about 100-500 words)
      • A comprehensive list of activities for a program is optional, and no extensive description of these activities is required.
    • Description of SMART objectives or goals for that program
    • Target metrics at the overall program level (not the activity level)
    • Brief explanation of why this program is important in relation to your organizational strategy or movement strategy (2-3 sentences).

Content contribution and community growth

Summary & Relevance

A core activity of the User Group is the publication of articles in the academic journal format. This includes original research and case studies, as well as review articles. Review articles include from-scratch contribution and material submitted across from other wikimedia projects.

In these activities, accuracy and thorough auditing of information is prioritised over number of separate articles. Each new article is therefore typically quite long and highly audited compared to the acverage new page on a wikimedia project.

For movement strategy, this strengthens the WMFs reputation for caring about quality and pushing new models of knowledge equity.

Attraction of content contribution

Objectives

  • Generate unique content from the academic and scholarly communities
  • Generate high-quality content of use to Wikimedia projects
  • Attract content input from contributors (usually one-off: authors and peer reviewers)
  • Attract engagement from repeat interactors (usually ongoing/repeat: editors, members, followers, readers)


Program metrics and targets

  • Number of content pages created and improved: 30
    • Of which, those having content integrated into WP: 15
  • Number of new contributors (author role): 60
  • Number of new contributors (reviewer role): 60
  • Number of new contributors (editor role): 10
    • Of those, outside of N. America + Europe: 8
  • All above metrics gathered via Wikidata
  • Number of new members (mailing list subscribers): 100
  • Number of new followers (soc. media): 100

Community support and administrative growth

There are number of essential and time-critical tasks that need to occur during article processing (e.g. DOI assignment, version-of record typesetting, data preparation, outside communications). Many of these are currently time consuming or fiddly, but ensuring consistent and reproducible handking is of high importance and ensures volunteer time isn't undermined by technical limitations.

Objectives

  • Smooth processing and technical handling
  • Updated automation and technology
  • Exemplar Wikidata records and monitoring


Program metrics and targets

  • Technical tasks able to be fully performed by technical editor(s)
    • Recruitment of 1-5 people to share 0.25 FTE role
    • Training (production of materials, and ability for existing tech editor(s) to train new)
  • Have Wikidata store all WJ article-level metadata
  • Have Wikidata sufficiently complete to autogenerate dashboard/reports on:
    • Countries of editors, authors and reviewers
    • Article processing times and stages (per-journal and per-editor?)
    • Content themes
  • Back end editorial management integration of mediawiki↔wikidata↔OJS via APIs


Outreach, awareness and partnerships

  • Brief description of overall program (about 100-500 words)
  • Brief explanation of why this program is important in relation to your organizational strategy or movement strategy (2-3 sentences).
  • Description of SMART objectives or goals for that program

Metrics:

  • Target metrics at the overall program level (not the activity level)

The WikiJournal User Group needs to be highly visible outside of the wikimedia community, since a key aim is to build bridges with international expert communities. It additionally needs to both learn from and share with the wikimedia community, given its unique capabilities and perspectives.

Objectives

  • Awareness within the Wikimedia movement of group's activities
  • Awareness outside of Wikimedia movement of group's activities


Program metrics and targets

  • For non-wikimedia expert communities
    • Presentation at conferences, symposia,
    • Indexing inclusion
    • Professional memberships
  • Wikimedia affiliate connections (user groups, chapters and thematics orgs), either:
    • have member of affiliate attend a WJ meeting
    • have WJ member attend affiliate meeting
    • Coverage of all affiliates: 50%
  • Wikimedia events, ensure presentaion(s) at:
    • Wikidata con
    • Wikicite
    • Wikimania

Grant Metrics Reporting[edit]

Required. Metrics, targets and results: grants metrics worksheet here.

Needs Request[edit]

Optional. The Community Resources team would like understand the best way to support the success of your programs and organization in general. If you have any requests or needs you have related to your programs, organizational operations, or other needs below under the appropriate section, please describe them here. You may instead e-mail simple(_AT_)wikimedia.org to reach your program officer if you prefer.

Suggestions for Simple APG Application process[edit]

  • ...

Requests for programmatic support[edit]

For example, requesting guidance or expertise from Wikimedia Foundation staff on GLAM- or Education-related areas.

  • ...

Requests for operational support[edit]

For example, requesting guidance or expertise from Wikimedia Foundation staff on public communications, financial practices, or hiring procedures.

  • ....

Other requests[edit]

  • ...

No requests needed[edit]

If you have no specific requests, please confirm this here.

  • ...

Midterm report[edit]

Program story[edit]

Optional. Please tell or link to one program story that showcases your organization's achievements during the reporting period. This can be another meta page, a blog post or any other source that tells your program story.

Program Progress[edit]

PROGRAM TITLE

Spending update Midterm[edit]

Please link to a detailed financial report for your spending during the first half of your grant period. This should be in the same format as your detailed budget from your Simple APG application.

Please include the total amount of Simple APG funds you spent during the grant period:

  • XXXXXX.XX USD/Local currency

Grant Metrics Reporting Midterm[edit]

Metrics, targets and results: grants metrics worksheet here.

Final report[edit]

Program story[edit]

Optional. Please tell or link to one program story that showcases your organization's achievements during the reporting period. This can be another meta page, a blog post or any other source that tells your program story.

Learning story[edit]

Optional. Please link to one learning story that shows how your organization documents lessons learned and adapts its programs accordingly.

Programs Impact[edit]

PROGRAM TITLE

Spending update Final[edit]

Please link to a detailed financial report for your spending during the grant period. This should be in the same format as your detailed budget from your Simple APG application.

Please include the total amount of Simple APG funds you spent during the grant period:

  • XXXXXX.XX USD/Local currency

Grant Metrics Reporting Final[edit]

Metrics, targets and results: grants metrics worksheet here.