Grants:Simple/Applications/Wikimedia Belgium/2019

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Application or grant stage: grant in progress
Applicant or grantee: Wikimedia Belgium
Amount requested: € 16500 (15000 EUR + 10% contingency fee) ($18761)
Amount granted: € 16500 (15000 EUR + 10% contingency fee) ($18761)
Funding period: 1 February 2019 to 31 December 2019
Application created: 30 October 2018
Recommended application date: 1 November 2018
Midpoint report due: 15 August 2019
Final report due: 30 January 2020



These two requests are required of first-time applicants. In future years, you can use reports to substitute for these requirements.

  1. Link to one program story that showcases your organization's achievements in the past year.
    Public domain month celebration; Edit-a-thon Amnesty International Vlaanderen; Upcoming photo contest: Wiki Loves Heritage
    See for other reports: Reports
    See for an overview of activities at: Activities
  2. Link to one learning story you have created or contributed to, that demonstrates how your organization documents and applies learning.
    Organising a Wiki Takes...

Link to these documents, for the upcoming funding period, only if you have them.

  1. Link to your organization's staffing plan, for the upcoming funding period.
    This organization is not requesting staff.
  2. Link to your annual plan, for the upcoming funding period.
    Annual plan 2019
  3. Link to your strategic plan, which includes the upcoming funding period.
    Included in our annual plan 2019

Please add your grants metrics to this sheet. Note that requirements for shared metrics have changed for grants starting 1 January 2017 or later. Grants with start dates before 1 January 2017 should still use the old Global Metrics.

Please visit this worksheet to view global metrics targets and progress.


Please use the templates provided to add information about each program you are planning for the upcoming funding period.

More details of the programs can be found in the annual plan.

Writing weeks program

The writing weeks program consists out of a set of activities to organise two writing weeks in Belgium. In the past years we organised multiple writing weeks and like to continue to organise them in 2019 as well. For the coming year we have not yet defined on which topics they will be focussed on.

  • Brussels writing weeks: In 2016 and 2017 we supported the initiative of a local user and organised together the Brussels writing weeks (2016 & 2017 info). The project is in its core online, but we notice at the same time that new users find it difficult to start on their own, from home, and we have found the local libraries willing to collaborate with Wikipedia. They are interested in growing their role of supporting local Wikipedia editors with their first steps. Together with local libraries, experienced volunteers from Wikipedia formed on-site contact points where questions could be raised by new editors. Also there was space to work on articles under guidance. Our project was in 2016 and 2017 supported by the Flemish Community Commission (VGC). They provided us with access to their network of libraries, as well as organisational support in communication towards both the participating libraries and the rest of Brussels. We started the project first with introduction sessions for library staff in Brussels.

See further in the Annual plan: Writing weeks program.

GLAM program

The GLAM program consists out of a set of activities and projects, all organised together with cultural institutions (GLAMs). In this program we work intensively together with PACKED vzw, the Centre of Expertise in Digital Heritage.

  • Image & data donations: In 2016, Wiki Loves Art provided us a nice introduction in museums and heritage libraries. More and more institutions are interested in collaboration, while we only had about 15 cultural institutions we started with in 2016. The focus is on organising edit-a-thons and workshops to get more articles written in Wikipedia, on releasing images for Wikimedia Commons, on releasing data for Wikidata, and more. Meeting with the institutions creates a personal connection, gains trust, and prepares for the practical parts of the collaboration with Wikipedia/Wikimedia. With each partner organisation we always keep in mind what material is useful for the work of our community and for the growth in knowledge on Wikipedia, Commons, and Wikidata. We especially look for holes in the available materials, but more important, try to continue on the successful Wikidata project of 2015-2016 (link) and its successors. For a part the institutions will add the media/data to Commons/Wikidata, another part will be done by our community. As our community is limited, we only take up projects we have the voluntary capacity for. Specific focus will be for the performing arts in Belgium. Performing arts have Brussels said as being the contemporary dance capital in the world, but in Wikipedia the knowledge documentation is extremely limited. There are multiple projects ongoing to enrich Wikipedia/Wikimedia with more material from this scene.
  • Edit-a-thons: During the year we expect to give about 15 to 20 edit-a-thons and workshops around Wikipedia & more (open and closed) in collaboration with various institutions in Belgium, just as we did in 2016, 2017 and 2018. We think it is important to reach out to the various organisations that are interested in learning more about Wikipedia, providing knowledge from their libraries and archives for the volunteers or institute members that participate in a workshop. Only those edit-a-thons and workshops are done of what we think they help to support the mission of the Wikimedia movement, as well as what we have the capacity for to do them. At each session we have one or two volunteers available to give the presentation and to provide guidance to the often new users writing articles. In principle we have the organisation who hosts the particular event pay for the costs for the used space, meals, drinks, guided tours, etc. Wikimedia Belgium will supply cheatsheets and info materials.
  • GLAM ambassadors: In the GLAM and arts sector, we want to educate ambassadors in the local knowledge institutions in how to use Wikimedia Commons and Wikidata to share materials with (data and media files), and have them serve as liaison for the museum towards Wikimedia. They then can themselves upload images to Commons and upload data to Wikidata. With the larger growing movement of sharing knowledge online and sharing it open, as well as that in December 2017 a regional government of Belgium has set the default policy for the cultural sector to publish cultural content as open under a free license, we expect in the coming years a growth in both the sharing of images under a free license on Wikimedia Commons as well as sharing cultural data on Wikidata. By educating ambassadors we enable them largely to process the images and data themselves, have the collected knowledge on Wikimedia platforms more used and have activities organised to enrich the Wikimedia platforms (like edit-a-thons).
  • Data import: Wikidata has become more and more important in the world, but especially in the cultural sector. Various institutions donated datasets of their collections for import in Wikidata and many more are preparing datasets for the import. The import of these datasets is combined with the adding of persistent identifiers to Wikidata to be able to uniquely identify the items. Besides the individual support provided for knowledge institutions with their specific situation in importing data, we also intent to organise Wikidata workshops to introduce the platform and how it works to a large audience from the cultural sector. In October 2018 we organised together with our partners a Wikidata workshop to introduce Wikidata to the cultural sector. The workshop was highly successful and was fully booked with a waiting list of more organisations being interested to join the workshop.

See further in the Annual plan: GLAM program.

Education program

The Education program consists of a set of activities and projects executed in collaboration with educational institutions in Belgium and Luxembourg. This includes (but is not only limited to):

  • Kortrijk: Two classes of students write in a year time a Wikipedia article in the Dutch language Wikipedia under the guidance/review of a teacher from the local college (Vives), supported by volunteers from the community. The students get a degree for the work they have completed, based on the input and dedication they show. Up to 4 meetups can take place. Further we provide basic info materials to enable the students to start better prepared.
  • Louvain-la-Neuve: A team from the university wants to organise a university-wide writing activity and/or contest on Wikipedia around science. The goal is to get sciences better covered on Wikipedia in all the various fields the university has faculties in.
  • Ternat: As part of secondary education, classes learn about how to write neutral and how to critical research sources, do research to local heritage sites, take photos of them and write Wikipedia articles about local heritage. In this program we work together with our partner, the library of Ternat, and schools in the area. The project involves 10 classes with the total of about 250 students.
  • Various schools in Antwerp: Various educational institutions in Antwerp have shown interest in starting an Education course on Wikipedia. After an introduction about Wikipedia, how it works, what the rules are, and more, students draft their own articles in Wikipedia. During the process they get feedback on their work to get the most optimal results as output.

In the education program we help educational institutions to work with Wikipedia as part of classroom activities. We teach students how to edit Wikipedia, after some time we evaluate with them their written articles and this results in new Wikipedia articles and the improvement of existing articles. On top of that students learn how Wikipedia works (by doing), how knowledge gets on Wikipedia, and that they themselves can add knowledge to Wikipedia (during the classroom activities and beyond). With working with the students, we try to build a long-term structural collaboration with these institutions to enable more scientific knowledge to flow to Wikipedia.

See further in the Annual plan: Education program.

Wiki Loves program

The Wiki Loves program is a photo contest that is to be organised in the Summer month(s) of 2019. The volunteers from Wikimedia Belgium organise since 2011 various photo contests, at average one a year. It started in 2011 with the organisation of Wiki Loves Monuments, a photo contest to have the public take photos of cultural heritage monuments for the use in Wikipedia and beyond. Also in the years 2012, 2013, 2014 and 2016 we organised this photo contest about monuments. In 2015 we skipped a year to be able to organise in 2016 the photo contest called Wiki Loves Art (info). In this photo contest we asked the public to come to the 13 participating museums and heritage libraries and to take photos of the art heritage for Wikipedia/etc. Thanks to our efforts, in the Summer of 2016 Freedom of Panorama was introduced in Belgium, meaning that people can now also take photos of modern buildings and artworks in the public environment and upload them for use in Wikipedia (etc), while this was legally not allowed before that time. To celebrate this change in the Belgian law, we organised in 2017 the photo contest Wiki Loves Public Space. In this contest we asked the public to take photos of buildings, artworks, monuments, memorials and other subjects visible from the public space. In 2018 we organised during the European Year of Cultural Heritage the photo contest Wiki Loves Heritage. This photo contest focussed on all kinds of heritage, including immovable heritage, movable heritage, immaterial heritage and maritime heritage.

Also in 2019 we want to organise a new photo contest to enable the photographers in our community to participate in an activity specially for them. The topic of the 2019 photo contest is chosen in 2019 through discussion with our partners and community.

See further in the Annual plan: Wiki Loves program.


Please use the templates below to add information about each staff or contractor position you are planning during the upcoming funding period.

Budget and resource plan[edit]

Link to a detailed budget for the upcoming funding period. This budget should include all of your organizations expenses. Please specify which expenses will be covered from your APG. :

Budget and resource plan 2019