Grants:Simple/Applications/Wikimedia Taiwan/2017-2018

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Grant stage: grant in progress
Grantee: Wikimedia Taiwan
Amount granted: NT$1,217,834 ($40,000)
Funding period: 1 May 2017 to 31 December 2017
Midpoint report due: 15 October 2017
Final report due: 30 January 2018

Application[edit]

Background[edit]

These two requests are required of first-time applicants. In future years, you can use reports to substitute for these requirements.

  1. Link to one program story that showcases your organization's achievements in the past year.
    A Room of WikiWomen's Own(Female Wikipedian community)
  2. Link to one learning story you have created or contributed to, that demonstrates how your organization documents and applies learning.

Link to these documents only if you have them.

  1. Link to your organization's staffing plan. Meta
  2. Link to your annual plan. Drive
  3. Link to your strategic plan. Included in annal plan, see Drive.

Please add your global metrics to this sheet. Contact APG staff if you need access. Please visit this worksheet to add or view grants metrics targets and progress.

Programs[edit]

Taiwanese Community

Since 2015, the staff of Wikimedia Taiwan and all the community organizers have done an workshop for organizational learning. Since 2016, there have been a bi-weekly online meet up. Through the activities mentioned above, we discuss the situation, difficulties, and future plans of the Wikimedia of our communities. Before we propose the simple APG, we have invited the local community organizers to bring out proposal of their future development through the above mentioned workshops and online meet ups.

Through this consultation, we have gathered six local programs from different vibrant communities, which will be led by volunteers. Full proposal can be found on this Meta Wiki page in Chinese. These include,

  • Zhongshan University of Medical Sciences Wikipedia
  • National Taiwan University Wiki Research
  • Hsinchu Wikimedia Communities
  • Wiki Medical Community Project
  • Women’s Promotion Community
  • Kaohsiung Wiki Community

Through these volunteer-led projects we hope to achieve,

  • 700 participants in total, including 50 new editors,and 10 active editors.
  • 350 articles create or improved, in total, including articles in specialized medical areas.
  • Improved geographical reach outside of Taipei, including more activities in Kaohsiung and Hsinchu.

Wikimedia taiwan will support these projects through building the capacity of our volunteer communities, to improve our collective ability to plan programs together and report our achievements. Over the course of the grant period, Wikimedia Taiwan will support 10 volunteers across six local communities, through grants, to introduce the communities to reach our common goals as follows:

  • Wikimedia Taiwan will translate and introduce the “Global metrics” of Wikimedia global movement to each communities. Each communities will discuss and propose several options that is compatible with the grant metrics of Wikimedia Foundation, and we will help them to distill the "required metrics" and "optional metrics according to the community". We will then establish the way to report outcomes, so the supported community can provide data of qualitative and quantitative data to Wikimedia Taiwan.
  • During April to December 2017, Wikimedia Taiwan will help the before mentioned communities use the outcome report, to provide monthly updates. Totally at least 96 pieces of reports will be established by 6 local communities by their 8 monthly report from their shared goals.
  • Wikimedia Taiwan will host 2 physical workshops for community organizers in June and December of 2017, and at least 2 online hangout every month (at least 48 sessions totally) to build the capacity of each organizer of local communities in Taiwan to better practice on impact evaluation, project management, and volunteer recruitment.

10th Anniversary of WMTW

Wikimedia Taiwan is established in 2007. It will be our 10th anniversary in 2017. This is an opportunity for us to organize a series of celebration event to connect all the contributors and partners of the Wikimedia movement in Taiwan for the past 10 years, with the aim of sharing our visions for the movement in Taiwan and generating more awareness about Wikimedia. There will be some story telling and experience sharing events to attract more people following the development of Wikimedia movement.

The 10th Anniversary of Wikimedia Taiwan will organize the following event:

  1. Stories of Wikimedians
    We will interview with at least 20 active promoter or editor of Wikimedia movement in Taiwan, and each of them will have a profile around 1,000 words in Chinese. Every article will be published in the celebration page on meta, and promote the 10th anniversary campaign through facebook fan page.
  2. One conference
    We will host a conference between June and August, with two main themes -
    The first theme, we will invite the different groups of Wikimedia users, such as teachers, journalists, students, or other groups of users who require high quality knowledge when inquiring on the internet.) to share their need and wants about Wikimedia projects. The second theme, we will invite the organizers of wiki communities (not only Wikimedia projects, but also including other volunteers who use MediaWiki) to share their experience and vision of Wiki.
  3. One large editathon
    We will host an editathon with 30 participants, the participants can pick one theme to focus in the editathon as the article to improve. The time and date may be the same as the conference or before October.

The objectives of the 10th anniversary activities are,

  • We will promote awareness of the Wikimedia projects in Taiwan. Our national conference will have more than 50 participants, and we will generate more than 10,000+ facebook views for posts about stories of Wikimedians.
  • 20+ articles will be created or improved through the 10th anniversary edit-a-thon, and 30 articles will be created or improved through other 10th anniversary activities.
  • We will involve 70 participants, including 20 new editors and 5 active editors, in our 10th anniversary events, and we will recognize 20 active volunteers through the Stories of Wikimedians project.
  • Participants will contribute to a shared vision for the Wikimedia communities in Taiwan, and this outcome will be documented on Meta and/or other relevant Wikimedia projects.

Outreach to New Editors

Along with the development of the community in Taiwan, the need for a more comprehensive teaching materials is increasing. We want to develop a more diverse and updated content and also take a deeper look on our current materials to improve them.

Currently there are only two publication on paper for teaching materials of how to contribute WikiProjects. First one is “The Frontline of Knowledge Sharing: Wikipedia Raiders” written by prestigious Taiwanese ex-Wikimania organizer KaurJmeb. The book was published in 2006, most of the description is not catch up with the current status, and the book is hard to get from the market. The other one is the WMF brochure “Welcome to Wikipedia ”. It is translated in Chinese in 2014. The brochure is quite popular in offline meetups in Taiwan, but only contains a basic instructional content about the user interface and community culture.

We will have achieved the following tasks:

  • To host monthly Open Education Resource editathon start from May 2017, totally 8 sessions in 2017. This series of events open to participants that freely start or join the educational resource development projects they like to create or improve educational resources related to Wikimedia or other open knowledge projects. We expect 10 participants at the 8 sessions, and hope they contribute to creating or improving 2 educational resources in 2017.
  • To print out the translated brochures of Illustrating Wikipedia: A guide to contributing content to Wikimedia Commons and Evaluating Wikipedia article quality so we can provide better instruction for new contributors in offline meetups. We plan to reach 75 potential new editors by distributing these materials at 5 events during 2017.
  • To collect at least 225 pieces of survey sample of Welcome to Wikipedia and have at least 10 focus interviews as the basic ground of a report on the user experience of that brochure. So we can develop a better teaching material for future distribution.
  • In addition to improving these printed manuals, we will develop a more diverse online teaching material, including three main directions:
    1. To support volunteers for adding more content into Wikimedia projects, especially in skills of writing and photo shooting.
    2. To show new editors that still not familiar with Wikimedia culture and its technical tools self-learning materials in a easier, reading-friendlier, or more attractive way.
    3. To build community organizers capacity of hosting all kinds of events in a better way.
  • During 2017, we plan to establish baselines for new editors that continue editing after attending a meetup, so that we can understand whether or not we are successfully recruiting new editors through these events using these materials.

Staff[edit]

Secretary General

  1. Please link to a detailed job description, which shows how this staff person will help your organization achieve its goals.
    Execute and manage all transactions. See here
  2. How long is this staff person or contractor's planned engagement with your organization, and how many hours will they work over the course of this grant?
    The person is a regular staff as 1 FTE throughout the year.
  3. Use a percentage of that person's total hours to show how they will spend their time on different programs and activities.
    30% administation, 25% tender project execution, 20% community or event management, 15% teaching material development, 10% public relation & other works.

Administrative Assistant

  1. Please link to a detailed job description, which shows how this staff person will help your organization achieve its goals.
    Maintain Facebook chapter's pages, accounting, paperwork, meeting recording, and other works. See here
  2. How long is this staff person or contractor's planned engagement with your organization, and how many hours will they work over the course of this grant?
    The person will work 3 days (24hr) a week for all year, to support administration works.
  3. Use a percentage of that person's total hours to show how they will spend their time on different programs and activities.
    25% Maintain Facebook chapter's pages, 15% report editing, 10% meeting recording, 10% accounting, assisting community activities 20%, other works 20%

Budget and resource plan[edit]

Link to a detailed budget (that also includes a plan for raising the resources you need). APG specified format / Original Plan

Midpoint report[edit]

This is a brief report on the grantee's progress during the midpoint reporting period: 1 May 2017 - 15 October.

Program story[edit]

Please link to one program story that showcases your organization's achievements during the reporting period.

Outreach

Progress[edit]

Please add text or a link to a page with details on your program progress. This should including reporting against each of the SMART objectives form your proposal.

'*Taiwanese Community'

  • Goal 1:700 participants in total, including 50 new editors,and 10 active editors.
    • 618 participants, including 110 new editors. (Number of active editors isn't counted now.)
    • The number of participants and new editors are higher than our expected. This should be credited with NTUWPC first, they hold class regularly and cooperate with some courses. Many students of NTU joined Wikimedia on these events. These may make us consider to increase resource input in education program. Medical community and women’s community also have stable numbers of participants in each events.
  • Goal 2:350 articles create or improved, in total, including articles in specialized medical areas.
    • 223 pages in wikimedia (69 in medical).
    • The output is also higher than our expected. Half of them are made by students of NTU.
  • Goal 3:Improved geographical reach outside of Taipei, including more activities in Kaohsiung and Hsinchu.
    • Probably reached in Hsinchu. Not reached in Kaohsiung.
    • Community in Kaohsiung and Hsinchu still alive but it's a hard way to push them more. They have the same problem: only one person
  • Note: Some communities like Hualien and Taipei didn't record their data. Some number of goals would increase if they are included. We'll try to count their output by technology tools and put into final report.

See origin data (Might be Chinese only):

'*10th Anniversary of WMTW'

  • Goal 1: We will promote awareness of the Wikimedia projects in Taiwan. Our national conference will have more than 50 participants, and we will generate more than 10,000+ facebook views for posts about stories of Wikimedians.
    • There are 62 participants in the conference. Stories of Wikimedians are not published yet, we'll try to finish this idea before end of the year.
  • Goal 2: 20+ articles will be created or improved through the 10th anniversary edit-a-thon, and 30 articles will be created or improved through other 10th anniversary activities.
    • Not reached. Only 4 editors improved 5 articles. For saving money and manpower, we decide hold the edit-a-thon at the same time and same place with conference.
    • We initially thought that if participants were not interested in some sessions, they could skip it and went another room to try some edit. For encouraging participants to edit, we even asked every community designed a poster with their introduction and some easy editing missions (like "find a reference", "add the GPS coordinate to a building article", etc.), a participant can get a small prize if he or she finished more than 3 missions. We made a big mistake because most of participants didn't skip any session.
  • Goal 3: We will involve 70 participants, including 20 new editors and 5 active editors, in our 10th anniversary events, and we will recognize 20 active volunteers through the Stories of Wikimedians project.
    • Not completely reached. 62 participants with 30 active editors in conference. 32 participants aren't Wikimedia editors before, but they didn't try to sign up a new ID in the event. Stories of Wikimedians are not published yet.
    • The reason why we can get enough new editors is same with goal 2.
  • Goal 4: Participants will contribute to a shared vision for the Wikimedia communities in Taiwan, and this outcome will be documented on Meta and/or other relevant Wikimedia projects.
    • Not yet. There were some valuable conversations in the conference. We recorded by video and had uploaded to Youtube, but still need some time to sort them out and publish. It will be done this year.

'*Outreach to New Editors'

  • Goal 1:To host monthly Open Education Resource editathon start from May 2017, totally 8 sessions in 2017. This series of events open to participants that freely start or join the educational resource development projects they like to create or improve educational resources related to Wikimedia or other open knowledge projects. We expect 10 participants at the 8 sessions, and hope they contribute to creating or improving 2 educational resources in 2017.
    • 4 sessions with 7 participants. Participants list can be found here (named "維基教材手作坊")
    • Just reached.
  • Goal 2:To print out the translated brochures of Illustrating Wikipedia: A guide to contributing content to Wikimedia Commons and Evaluating Wikipedia article quality so we can provide better instruction for new contributors in offline meetups. We plan to reach 75 potential new editors by distributing these materials at 5 events during 2017.
    • Not reached yet.
    • Still working. But it's seems too late to reach new editors. The reason why we are delay is that we take some time to merge three brochures into one, and make sure the new publication can be applied an ISBN code. It can be done before the end of year, and reach to editors next year.
  • Goal 3:To collect at least 225 pieces of survey sample of Welcome to Wikipedia and have at least 10 focus interviews as the basic ground of a report on the user experience of that brochure. So we can develop a better teaching material for future distribution.
    • Not reached.
    • The handbook Welcome to Wikipedia still be provided in our events, but we find the other brochures (ex. a learning sheet) are much useful to help new editors finished an article during a limited time. For the reason, our survey are more about other brochures but this one. We'll try to sort out the data about the other brochures in final report.
  • Goal 4:In addition to improving these printed manuals, we will develop a more diverse online teaching material, including three main directions:
    1. To support volunteers for adding more content into Wikimedia projects, especially in skills of writing and photo shooting.
    2. To show new editors that still not familiar with Wikimedia culture and its technical tools self-learning materials in a easier, reading-friendlier, or more attractive way.
    3. To build community organizers capacity of hosting all kinds of events in a better way.
    • Reached.
    • There are 5 projects now, the list is here (Chinese). 2 of them are about skills of writing or photo shooting:
      1. Project 1, "Translate Illustrating Wikipedia into Chinese": To learn how to use Wikimedia Commons.
      2. project 2, "Learning sheet of biography article": A tool help a editor create a biography article on Wikipedia step by step.
    • And 1 is for build community organizers capacity:
      1. project 5, "Training for Teaching Assistant of Wikipedia Education Program": A document to help TA work with Wikipedia volunteers in WEP.
  • Goal 5:During 2017, we plan to establish baselines for new editors that continue editing after attending a meetup, so that we can understand whether or not we are successfully recruiting new editors through these events using these materials.
    • Not reached yet.
    • The data can be output by technical tools, we still can try to do it during the last 2 month of 2017.

Spending[edit]

Please report your organization's total spending during the reporting period, or link to a financial document showing your total spending.

  • 1,238,408 TWD Totally spent