Grants talk:Project/Rapid/Wiki Loves Love

From Meta, a Wikimedia project coordination wiki
Jump to navigation Jump to search

Hello Sparrow (麻雀) I apologize for the delay in responding to your request. We are almost ready to approve your request. The only question I have is in regards to the cash prizes you mentioned for winners. We don't allow cash prizes anymore. Can you confirm you will be giving that as a gift voucher or gift card please? Best regards, WJifar (WMF) (talk) 01:44, 12 January 2019 (UTC)

Hello WJifar (WMF), of course we will be giving out the prizes as gift vouchers and gift cards! I will change it in the grant application. Then everything should be alright.--Sparrow (麻雀) 🐧 16:27, 12 January 2019 (UTC)

Approval[edit]

Hello Sparrow (麻雀), thank you for clarifying regarding prizes. I am approving your grant request. Best regards, WJifar (WMF) (talk) 20:57, 14 January 2019 (UTC)

Dear WJifar (WMF), we need to extend the duration of the grant because the Jury will need longer time to make a decision on the winners of the contest. Therefore we will need to give out the amazon gift vouchers later. We will need to extend the grant ending date until 15th of May. Please confirm that that is OK. Best regards, --Sparrow (麻雀) 🐧 11:18, 1 April 2019 (UTC)

Approval of extension of project dates[edit]

Hello Sparrow (麻雀), thank you for putting your request here. I am approving your new grant end date May 15, 2019 and your new reporting deadlines will be June 15, 2019. Best regards, WJifar (WMF) (talk) 13:02, 1 April 2019 (UTC)

Dear WJifar (WMF), I was informed that another 15 days are needed by the team so that we will be in the end at May 31st for the end date. Please let me know, if you approve this. --Sparrow (麻雀) 🐧 17:45, 5 April 2019 (UTC)
Hello Sparrow (麻雀), thanks for letting us know. May 31st for new project end date is fine. We will extend the reporting deadlines to June 30, 2019. Best regards, WJifar (WMF) (talk) 13:37, 7 April 2019 (UTC)

Extension for one payment for the transport of materials for Wiki Loves Love[edit]

Dear WJifar (WMF), we want to spent some of the leftover money on transporting materials like T-Shirts etc from India to Stockholm for Wikimania 2019. The flights for international scholarship receiptients will be booked later though so we can't add the additional luggage now and pay for it now. So this money will be spent later probably in a few weeks. It's the only expense that will have to be spent later though. Is it somehow possible to do this and would that be OK with the grant committee? --Sparrow (麻雀) 🐧 17:02, 28 May 2019 (UTC)

Additional questions regarding extension[edit]

Hello Sparrow (麻雀), thank you for putting the request here. I have a couple of follow up questions:

  1. Can you tell us how much underspend you have to put towards this transport?
  2. How is the transport related to the Wiki Loves Love proposal? Is it T-shirts for winners? or Participants?

Please let us know. Best regards, WJifar (WMF) (talk) 17:06, 29 May 2019 (UTC)

Dear WJifar (WMF),

this would overall not be much money. I'm today doing the final accounting and haven't finished everything yet but it would be around 100 dollars. It is for various materials for the competition including prizes, team expenses and promotional material. For example the T-Shirts. I will again write today when I know what the exact amount would be. Unfortunately WMF will start booking the flights for international scholars only in a few weeks that's why we can't add the additional luggage now and I can't state the exact amount which will be needed for that. --Sparrow (麻雀) 🐧 08:38, 31 May 2019 (UTC)

Catching up here again. After looking at all available invoices there 144.32 USD left from money that I transferred to Rupika in advance so that she can pay for various online campaigns and manufacturing of promotional material. As it is easiest for her to add extra luggage once her flights were booked and what else is necessary to transport everything to Stockholm I would state that amount for the remaining logistics. I will soon also post what else differs from the initial planning after everything was reviewed by Rupika. --Sparrow (麻雀) 🐧 10:31, 31 May 2019 (UTC)

Hello WJifar (WMF), again I'm writing here with a different request. We have accumulated all bills now. In order to finish up the grant within the grant period and just not knowing how much extra luggage would cost we've decided to spend the remaining 237.3 USD on a video editing software license for one year. We're still discussing and asking around for the best option but that's what it would be for overall. An overview of how the actual money spend differs from the planning can be seen here: https://docs.google.com/spreadsheets/d/1FG-0Qa6XGL-PLXhGX7503WnowjYNpNBAl23t6gF7GHs/view?usp=sharing. Main issue is that one of the winners of the amazon coupons (1st prize) did not answer even though we tried to contact him repeatedly. Not having his mailaddress, we couldn't send the prize to him. According to how other competitions handled this we didn't buy the coupon then. --Sparrow (麻雀) 🐧 13:37, 31 May 2019 (UTC)

In order to have the expenses be publicly reviewable I upload the pdf of how the money was spent here:

Wiki Loves Love Finances

--Sparrow (麻雀) 🐧 15:56, 1 June 2019 (UTC)


Question about alternate spending of funds[edit]

Hello Sparrow (麻雀), thank you for all the updates here and sorry for the delay in response. I understand your predicament of not being able to deliver the prize. I have a question about repurposing the funds for video editing software license for a year. This doesn't fit with the competition and we would prefer you send back the funds to WMF given that it's different from your initial proposal. Best regards, WJifar (WMF) (talk) 18:34, 13 June 2019 (UTC)

Dear WJifar (WMF), we've actually already spend the funds on the video editing software. So it's not possible for me to send them back. The editing software will be used for explanational and promotional videos for the competition. I would maybe also ping Wikilover90 for further explanation.--Sparrow (麻雀) 🐧 10:23, 14 June 2019 (UTC)
I only bought the software because I was told to do so. I don't even have access to the account now. It should be used for the creation of promotional videos like https://www.youtube.com/watch?v=HYhnei7hKms, https://www.youtube.com/watch?v=X3foBfWI2dQ, https://www.facebook.com/WikiLovesLove/videos/306789903280823/ . It would be really sad, if I would have to spend my money now. It would be great if someone could clarify now what will happen. @WJifar (WMF): --Sparrow (麻雀) 🐧 08:23, 20 June 2019 (UTC)
Hello Sparrow (麻雀), thank you for clarifying this expense and I am so sorry for the delayed response. I am approving the reallocation of the funds for the promotional videos. Best regards, WJifar (WMF) (talk) 23:42, 17 July 2019 (UTC)