New Readers/Meetings
This is a description of the recurring meetings that New Readers has. This documentation is intended to help the team understand our processes, improve them, and plan for
Operational
[edit]TMF/Stand up
[edit]Lead by: Anne
Timing: Biweekly, Mondays at 9:30am Pacific for 30 minutes
Attendance: working team
Goal: keep team on the same page, call out and resolve blockers. This is a very tactical meeting.
Format: TBD with Phabricator board.
Retrospective
[edit]Lead by: Anne
Timing: Every 4 weeks, Mondays at 9:30am Pacific for 30 minutes
Attendance: working team
Goal: improve internal collaborations through reflection and critique. We should be able to discuss freely what isn't working in the way that we work together, examine those things, and make improvements.
Process:
- [Retro lead] At previous week's TMF, remind attendees that this is coming
- [Retro lead] Thursday before the retro, ask attendees to think about what went well, what needs improvement, and what we learned
- [Attendees] Before meeting, write up some notes
- [Attendees] During meeting, paste notes in to the document together. Talk through them with focus on sticky areas
- [Retro lead] Following meeting, send out highlights and make changes where needed based on feedback
Brainstorm and learning
[edit]Lead by: Abbey
Timing: Every 4 weeks, Mondays at 9:30am Pacific for 60 minutes
Attendance: working team
Goal: bring multidisciplinary minds of New Readers team together for focused learning on new information and generative thinking for challenging problems.
Process:
- [Brainstorm lead] At previous week's TMF, remind attendees that this is coming and ask for ideas for focus subjects. Probably follow up by email, TBD.
- [Brainstorm lead] Thursday before the meeting, choose an area to focus on and let attendees know so that they can chew on it
- [Attendees] Think about the area for discussion in advance
- [Brainstorm lead] Facilitate meeting, ensure notes are taken
Planning
[edit]Quarterly planning
[edit]Goal setting
[edit]Timing: quarterly, at least 1 week before goals are due
Attendance: working team
Goal: set publicly-reported goals for quarterly planning
Format: TBD (needs work)
Project planning
[edit]Timing: quarterly, before end of the quarter
Attendance: working team
Goal: basic project planning for all work under the New Readers program. Elements: people, dependencies, roles, rough timelines, and community inclusion.
Format: TBD (needs work)
Mid-quarter check in
[edit]Timing: once per quarter, around the middle of the quarter.
Attendance: working team
Goal: ensure that projects are moving along and make adjustments to expectations and plans to reflect reality.
Format: Follows project list generated during quarterly planning. Each "accountable" person must update on the status of their project, adjust timelines and dependencies as needed.
Reporting
[edit]Monthly update for executives
[edit]Lead by: Jorge
Timing: Monthly on the 2nd Wednesday at 10am.
Attendance: wider team and executives
Goal: keep executives in the loop. Generate content for monthly update to meta.
Format: Discuss each annual plan objective and where it stands