Resources for New Affiliates

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If you are a new affiliate (or if you are new to affiliates), this page can connect you to some important information and things of interest. There are tips and links to read more, if you want to investigate some matters closely. Please, remember to be friendly[1], be civil and assume good faith.

In addition to these resources, aimed specifically at newer affiliates, the Affiliates Portal is a very useful page full of pointers to resources and information for affiliates.


Your own page on Meta[edit]

  • Make sure that your page has all the information needed: list your members (or a link to a page where they are listed), your Board and Audit Committee members.
  • List your press contacts and a public list to contact you. If you do not have a mailing list, ask WMF to help you to set one up. You’ll need a Phabricator (See Phabricator/Help) ticket to create a task for a new list.
  • Keep it [the page] updated. It is useful to mention when your General Meeting(s) are due on that page, for others to expect updates from you around that date.
  • Link to your bylaws, plans, grants, reports etc. Describe your projects (you can organise them like a navigation template: Template:Programmes and projects of Shared Knowledge)
  • Mention and link to your blog (if you have one), your pages on social media. Make sure to read these best practices.
  • Extension:Translate is enabled on Meta, so create your page in English, and then translate it into as many languages, as would be useful for your activities.

Mailing lists[edit]

It is better to subscribe roles, not the people via their private emails. Subscribe to chairpersons list, and redirect it to the private email of newly elected Chairs. And so on. By doing it, you’ll secure that your Chair (for example) will be subscribed to the list(s) as soon, as (s)he gets elected. It is also good to document on-wiki who has access and to which lists, so you know who is responsible for informing this or that.

Mailing lists/overview has an overview of all existing mailing lists. Make sure the right people are subscribed to them. Some useful thematic mailing lists:

An internal Wikimedia wiki[edit]

Announcing your projects and changes within the Affiliate[edit]

Other means of communication[edit]


  • If you want to print some materials, souvenirs with logos, create a logo for your projects, using existing logos trademarked by Wikimedia Foundation, please read these policies: Wikimedia trademarks, Visual identity guidelines. To be on the safe side, contact the Legal team via
  • If you are using Facebook and other social media for promoting wikiprojects, pay attention to not violate the terms of use. FB, for example, is not compatible with the free licenses, so use media under CC-zero or in Public domain (see more here Legal/CC-BY-SA on Facebook). Or ask the authors for a special permission).

Conflict of interest[edit]

  • COIG: a guide for Wikimedia movement organizations from a governance perspective, namely on whether you have an outside relationship that may interfere with your duty to act in the best interest of Wikimedia.

Movement structure[edit]

Wikimedia Foundation[edit]

A non-profit organization with its headquarters in San Francisco, USA, hosting websites known as the "Wikimedia projects. The Foundation is governed by a Board of Trustees. Website:


Within the Wikimedia movement there are currently chapters, thematic organizations, and user groups.

ASBS process[edit]

The Wikimedia chapters and thematic organizations select two members for the Wikimedia Foundation Board of Trustees (out of 10). The selected two are proposed to BoT as nominees, and current BoT approves them. They serve for 3-year terms. User groups are not eligible to participate in this selection (as of May 2016). The next elections are due in early 2019.

Global Events[edit]

Useful pages on Meta[edit]


It is an extension that allows for large-scale announcements across Wikimedia wikis via HTML banners at the top of browser window. It can be used to attract attention to your projects (photo and article contests, events etc), or to conduct some surveys (to know more about your readers, volunteers etc). It allows to target geographically, by projects, by languages etc. Please read CentralNotice/Usage guidelines for more information.


This is the central page for all Wikimedia reporting, by various entities. Your affiliate is also expected to post an activity report at least once a year here. Add a row to the big table, and link to your affiliate page and your first report, when ready.

Where to ask questions?[edit]

  • Affiliations Committee, if you are not sure where is the best place to post your question or via
  • On Meta, Wikimedia Forum, if your questions are about wikiprojects.
  • On appropriate mailing lists.

In case of emergency[edit]

For threats of violence against persons and property (including suicide threats and terrorist threats):

Movement Resources[edit]

Wikimedia Foundation grant programs[edit]

  • Grants:Start for Wikimedia grants programs available for accessing funding including:
  • Rapid Grants: Up to $2,000 USD for low-risk experiments and standard needs (meetups, etc.) that do not need significant review to get started.
  • Project Grants: Up to $100,000 USD for 12 months. For larger experiments and established projects.
  • Conference & Travel Support: Funds for organizing local, regional, and thematic conferences and events and scholarships to attend non-movement events.
  • Annual Plan Grants: Grants for program and operating expenses to support experienced organizations developing and sustaining effective programs.

Program Capacity & Learning Resources[edit]

  • Learning and Evaluation, for program toolkits, evaluation tools, and other learning resources for program design and evaluation where you can find guidance and share your examples for planning, implementing, and evaluating effective Wikimedia programs.
  • Learning Pattern Library where you can go to learn and share learning from wikimedia experiences building communities and programs.
  • The Wikipedia Library which helps editors access reliable sources to improve Wikipedia by working with knowledge professionals to share their collections.
  • The Education Portal to follow the latest news, join the mailing list, and learn how to get involved with the global education program connecting through educational partnerships with volunteers and affiliates around the world.
  • GLAM Learning Resources on meta, Outreach, and English Wikipedia


  1. It is written for Grants space, but it can be applied everywhere