Training modules/Keeping events safe/slides/who-is-involved-in-keeping-an-event-safe

Basics: Who is involved in keeping an event safe?

It is important to remember that everybody is in a position to contribute to their own and others' actual or perceived safety during in-person events. This is not a responsibility that falls exclusively on a single person or team.

• The event organizing team will often run a risk assessment and review potential safety-related scenarios while planning the event. They will then ensure that there are protocols in place that can be implemented should a situation warrant it.
• The hosting/paying organizing team may not be involved in general operations as much as the event organizing team may be. They should, however, be involved at least on a meta level. For example, they can ensure there are policies in place to clarify what is expected of participants' behavior during the event.
• Venue staff and security have a general responsibility for the safety of people using their space. They will often be involved in the event's organization and will work closely with the event organizing team to ensure that all reasonable measures are taken to help assure participant's safety while on their premises.
• Event attendees can also take proactive steps that can help safeguard their own safety, as well as the safety of others.