WikiJournal User Group/Meetings/2023-06-13

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WikiJournal User Group is a publishing group of open-access, free-to-publish, Wikipedia-integrated academic journals. <seo title=" WJM, WikiJMed, Wiki.J.Med., WikiJMed, Wikiversity Journal User Group, WikiJournal WikiMed, Free to publish, Open access, Open-access, Non-profit, online journal, Public peer review "/>

Dates and locations:

• June 13, 2023 12:00 PM UTC
• June 13, 2023 10:00 PM UTC

Attendees

First Meeting

Roger Watson Thomas Shafee Emma Chiu Ellen Sussman Michel Bakni

Second Meeting

Ellen Sussman Andrew Neil Andrew Leung Emma Chiu Thomas Shafee Mikael Häggström Sarah Haggstrom

Agenda

• Status update on in-progress articles from each journal
• Editorial board applications
• Updates/reports from EduWiki Conference
• Open Access Scholarly Publishing Association online conference
  • 19-21 Sept (registration not yet open)
  • Any volunteers to submit a presentation / lightning talk?
• Web_of_Science application
• Workmarket update
• 2022 financial report finished by Mikael
• 990 Tax form
• There is a task titled, "Edit all titles to sentence case (discussion)" - what is the consensus so far?
• Preprint submissions
• Wiki Conference North America

Meeting Notes

Notes (First Meeting)

Wiki J Med Update

• Cleaned up tracking list - 6 articles remaining; 2 with unresponsive authors
• Need people to pick up some articles at above
• Immune system article cleared up and hopefully ready to review soon; 1 review is in
• RW heading to China for 3 weeks so will be unresponsive until return

Wiki J Sci Update

• Update in Evening meeting

Wiki J Hum Update

• Talk to board about future of journal
• Would like to have representative at every meeting

Editorial board applications

• WikiJ Sci can be closed - all support - accepted
• Wiki J Med 1st application has support but still need to wait for response
• Wiki J Med 2nd needs more time
• Wiki J Med 3rd follow up - lost login for old account

Plagiarism check

• Potentially have Ellen do this task - talk with Thomas

EduWiki Conference

• Update from Andrew

WikiMania - Singapore

• Thomas will be using Wikimedia Australia
• Space for 1 more person from editorial board

Open Access Scholarly Publishing Association online conference

• 19-21 Sept - registration is now open
• Options to present lighting presentations
• All proposals should be submitted by June 26, 2023 via this form which asks for a brief description (up to a strict maximum count of 250 words) of your proposal. Registration costs for the authors of successful proposals will be waived.

Web_of_Science application

• Science or Medicine first? - Which is most likely to get accepted
• 6 months to get an answer
• 1-2 year “cooling down period”
• Timeliness of Publication could be looked into by them
• Thomas - Wiki J Med first

Workmarket update

• Needed to be location independent
• Integration test ongoing
• Close to being rolled out
• 2 ways to add task
  • Same as old system
  • Or directly onto workmarket
• Hopefully July Meeting it can be up and running

2022 Financial Report

• Unclear if spoken for or allocated amount

AI (i.e. ChatGPT - Need to think about the future)

• Articles written by AI
• Need disclosure
• Put guidance up?

Editing Titles

• Sentence casing
• Support: Thomas, Roger, Michel

Notes (Second Meeting)

Preprints

• WikiJSci received a number of already-published articles submitting for publication through the Preprint pathway. Appears to be misunderstanding of what Preprint is. Should we update the instructions on Preprint page?
  • Need to update instruction on Preprint, authorship declaration form and infobox

Wiki J Sci Update

• Fixing Non-canonical base-pairing PDF
• Peter following up but still not received
• Fixing Wikidata for one
• Broadbill articles
• Reviewer stepped back on Sustainability
• MALT1 and CARD-CC have not been editing since mid march
• Design Effect anonymous reviewer desired to remain anonymous, was informed of contacting policy

Wiki J Hum Update

• Number of submissions since december and have not been allocated
• Need to see if we should pause submissions until backlog is tackled
• May need to prioritize articles
• Ask Technical editors to find a potential list of peer reviewers for unassigned
  • 6-10 potential reviewers
  • Start small scale for budget purposes
• May have contact from EduWiki conference for board

EduWiki Conference

• Stickers are a huge hit
  • Integrate url as QR code into sticker detailing a brief description of Wiki J
• Met some board members
• Sending presentation on youtube
• Conference proceedings in WJH
  • Thais proposed this idea
  • Check editorial board if they are ok
  • Thais is suggested to be the guest editor
• Members of thematic group approached
  • Process stopped pursuing because of some grants were previously excluding user groups
  • Would like to continue the process to be recognized as thematic group

WikiConference North America

• In Mid-Nov in Toronto
• Theme - recent changes (AI is Huge)
• Scholarship opportunities for delegates open next week after language translation

Online conference (see first notes)

• May need to edit the presentations

Wikimania - Singapore

• See who may be interested - application process
  • Ellen and Sarah - application process

WikiConference Updates

• Email to have all the information together

Conference acceptance

• Vetted based on criteria
• Can be very tight
• Focus on underrepresented regions

Web of Science application

• Indexed by Web of Science may lead to influx of submissions
  • Do we have enough staff to handle the increased volume of submissions?
  • Thomas suggested to do more desk reject if necessary and too many submissions (but not ideal solution - better to bring in more editors)