Wikimania/organization

FAQ

• Q: what's the general split between what the wmf helps with and what the organizers are responsible for?
  • A: the organizers are responsible for most of it -- logistics (so booking venue, accommodation, etc), program, and local sponsorship. WMF takes on international sponsorships. They will also cut you a check from the WMF for seed money, and also, the last two years, the WMF has been dealing with scholarships
• Q: why is the budget for these things so big?
  • A: often we pay for the space, rather than get it donated
• you need insurance for a big conference
• the catering bills for 500ppl are substantial
• room and board for keynote speakers, lead organizers, etc.
• misc expenses (e.g. tech support) are higher

there are some detailed budgets on past bids that might help.

Advice

• User:Phoebe/Wikimania