Wikimania 2011 lessons
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The venue was great (small and big rooms, nice meeting spaces inside and outside, central location with shopping possibilities etc. very near)
- Wish list
- Plenty of electrical outlets and power strips
- Adequate and stable Wifi at main venue
- A "VoIP booth" available permitting calls during conference
- Resources or activities to support parenting during conference
- 24 hour lounge with WiFi for hacking and socializing
- Space/opportunities for public to interact with attendees
- A whiteboard for feedback and messages
- Gilboa/Tavor rooms were too small for some of the sessions
- Air conditioning often too cold in Cinemateque, on shuttle bus
- Ashtrays needed (but availability restricted by local laws)
- More accommodation for disability desired, including a smoke-free outdoor area
- Excellent organisation in general
- Long commute from some of the dorms
- Aadequate internet connection missing at some places
- Talia dorm was quite old and in need of maintenance
- Air conditioning at the Technion was very much appreciated, some dorms lacked it
- More information about facilities before arrival would have been helpful
- Ganei Dan was in total a good choice (location, rooms, service)
- One commenter paid for a private room but was given a shared room
- Excellent organisation, shuttles, good descriptions
- Transit from train station to hotels/dorms was lacking
- Documentation of shuttle schedules (program, wiki) were incomplete, didn't list some evening shuttles
- Announcement of shuttles at party could have been provided with more warning
- Some Ben Gurion Airport security staff were aware of Wikimania, which was helpful; El Al Airlines staff were not, which was not.
- Haifa is not very walkable
- One commenter found public transportation poor/infrequent, and poorly documented; another found it good.
- Shabbat caused an unfamiliar disruption to transit availability
- Session chair - assign a minder to each room to manage schedule, make sure water is available for speakers, have the right adapters, etc.
- Video adapters - keep some available for presenters
- Q&A sessions - improve efficiency (to avoid delays while microphone is passed to questioner, etc.)
- Badges - Mini schedule in the badge was great. Badges should be double-sided. Badges should include babel tags indicating language proficiency. Consider color-code for conference organizers, press, WMF staff (??), speakers, etc. Extra badges on hand for check-in would help. Color code for those who prefer not to be photographed desired.
- Madness sessions - At Wikimania 2010 there were 30 second intros by each presenter each morning before sessions.
- Scheduling - Several commenters agreed that 3 sessions in a 90 minute block is good, 4 is too many to accommodate questions, technical needs, etc.
- Lightning Talks - better explanation (what they are, how to sign up) would have been helpful. Better to spread out over several days. Use an audible timer. Tie in with unconference?
- Schedule on a wall - Would be convenient, and provide clear resolution to outdated printed schedules
- There was some speculation around whether partial scholarships adequately took into account the varied cost of air travel from different regions, varying exchange rates between acceptance and purchase.
- Decision process around scholarships could have been more clearly communicated.
- Earlier scholarship awards might open up inexpensive "early bird" travel options.
- Food was praised.
- Greater availability of drinking water requested
- Fresh fruit, melons during breaks were appreciated
- Too many wasted disposable cups, utensils etc. Please make future events greener. A refillable Wikimania mug was one suggestion.
- Desire for clearer food labeling: vegetarian/vegan/kosher/...
- Clear advance communication between organizing team and catering company is essential.
- Clearer communication that supper would be an individual responsibility on the Jerusalem tour would have helped.
- Not enough tables, places to eat, for many of the meals.
- One page document requested: venue address, emergency contact info, transit info, exchange rates and advice, tipping guidelines, electric outlet info/pictures, telecom choices, local language phrases, small map
- Lots of social space and events were planned, which was praised
- Wikimania pockets caused a little security issue at the airport … We got an extra queue, they did phone calls about the pockets and my luggage got completly packed out.
- More XL/XXL tshirts requested
- Media sharing guidelines: Event materials and wiki should not recommend proprietary hosting sites (YouTube, Flickr) to the exclusion of Commons
- Official media should be shared on Commons if possible
- Video from event should be edited carefully, including legible slides and/or shots of the presenter as appropriate
- Please test Commons upload early enough before Wikimania 2012. This year upload wasn't possible for days and at the end of the conference still slow and buggy.
- Music at all the parties was so loud that it made conversation very difficult, even when standing far from speakers. Especially important in a multilingual environment.
- A clear way for those not in attendance to experience and engage with Wikimania desired (including synchronous and asynchronous viewing of presentations, as well as opportunities to connect with remote Wikimedians)
- On the Wikimania mailing list: Thanks for all the fish... and lessons learned