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Wiki Movement Brazil User Group/Budget/2017

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Reports


General budget and logical model

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Content and community

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CONTEXT: Although an affiliate organization (AO) is not the representative of the Wikimedia movement, it must be a true part of this movement, with long time and active members and channels to dialogue with this community at all times. A good and healthy relationship with the other members of the Wikimedia movement (remembering, of course, that all members of this user group are part of this community) is a condition not only desirable but crucial to the smooth running of the activities. Thus, in this APG we think of several lines of activities that seek not only to bring more editors and quality content to the projects, increasing in number and heterogeneity our community, but also allowing the creation and maintenance of channels of communication between the activities of the user group and the existing editor community. In this sense, we aim to structure a series of routine events, as well as special events to be held throughout the year of activities of this APG. In addition, if we talk about of the importance of dialogue with the community, "communication" appears as a determining factor. Thus, we plan core of monthly activities to create, maintain and strengthen these channels of communication. Within the Education Program, we recognize that the use of the extension of education, which will be replaced by the Outreach Dashboard, is crucial to analyze the results of our actions, and therefore we believe that the support to the teachers on how to use these tools is an important point.

OBJECTIVES: To bring new quality content, to promote specific training events for the community of novice and experienced editors, to support the community in general.

GOALS:

  • In the context of our GLAM outreach
    • At least 2 GLAMs (minimum 750 total images)
  • In the context of our Education Program
    • At least 150 articles created or improved on Wikipedia in Portuguese
    • At least 150 new users registered onto the projects
    • At least 70 audio files uploaded to the Commons
  • In the context of our Community support
    • At least 2 enlightening talks
  • In the context of our General outreach
    • At least 5 activity bulletins
    • At least 3 reports on Wikimedia Newsletters
    • At least 30 blog posts
    • At least 2 photo-walks with monitor
    • At least 7 edit-a-thons



REFERENCE:Full account of programs and activities that we provide an estimated cost for are provided at the official grant request page. Refer to the official page for context, highlight, details and SMART objectives.


Inputs Activities Outputs Outcomes Measuring Analogue works
events we did
GLAM outreach
Volunteers and professional services GLAM At least 2 GLAM initiatives, at least 750 images Increase files on Commons; quantitative and qualitative Number of files uploaded / Number of used files on Wikimedia projects Link, Link
Education program
Volunteers and professional services Education program At least 20 workshops
At least 150 articles created or improved on Wikipedia in Portuguese
At least 150 new users registered onto the projects
At least 70 audio files uploaded to the Commons
Get in touch with outsiders, establish best practices Number of volunteers involved
Workshops done
Number of participants
Program's global metrics
Link
Community support
Volunteers Enlightening talks At least 2 enlightening talks Get in touch with outsiders, improve community skills Number of volunteers involved
Number of participants
Program's global metrics
Link, specially this one. Link, we have participate and have a close contact to the OSM Latam 2016 organizers
General outreach
Volunteers Core activities 5 activity bulletins
3 reports on Wikimedia Newsletters
30 blog posts
Greater external communication Viewing Information
Participation of members from outside the user group
Main link; we have helped to feed both this blog and that one, for example.
Volunteers Guided photo-walks At least 100 high quality pictures
At least 30 promoted ones at any level
Engagement and training People attending event
Total number of pictures
Number of quality pictures
These guides
Volunteers Edit-a-thons At least 7 edit-athons Get in touch with outsiders, gender gap, increase content on strategic topics Number of writing challenges
Number of volunteers involved
Number of participants
Program's global metrics
Link
Item Program Unit cost Amount Total cost (US$) Notes / Description
GLAM outreach
Data extraction and scrapping Museu Paulista GLAM outreach USD 4,000* Support for four-month professional services for data extraction and scrapping. For details, check our proposal.
GLAM meetings Museu Paulista GLAM outreach USD 250 3 USD 750 Snacks for two or three full-day meetings with museum staff to develop long-term strategy. For details, check our proposal.
Education program
Educational workshops Faculdade Cásper Líbero Education program USD 200 20 USD 4,000** For details, check our proposal.
Streaming / facilitation crew (professional services) Outreach Dashboard training USD ~3,500*** Support for professional services, streaming crew for a one-day training section, including filming and online facilitation. Total will depend on market price at the time of the training. For details, check our proposal.
Snacks and beverages Outreach Dashboard training USD 250 1 USD 250 Snacks and beverages for the training. For details, check our proposal.
Community support
Room rent Enlightening talks USD 150 2 USD 300 Room rent for talks. For details, check our proposal.
Snacks an beverage Enlightening talks USD 250 2 USD 500 Snacks an beverage for attendees. For details, check our proposal.
Lecturers logistical support Enlightening talks USD 100 2 USD 200 Logistical support for the lecturers. For details, check our proposal.
General outreach
Dissemination resources Edit-a-thons USD 100 7 USD 700 resources for outreach (posters, WMF pins). For details, check our proposal.
Room rent Edit-a-thons USD 150 7 USD 1,050 Room rent for the event. For details, check our proposal.
Snacks an beverage Edit-a-thons USD 150 7 USD 1,050 Snacks an beverage for attendees. For details, check our proposal.
Rally point Photo walks USD 150 2 USD 300 Rally point. For details, check our proposal.
Guidance (professional service) Photo walks USD 100 2 USD 200 Support for professional photographer guidance. For details, check our proposal.
Snacks and beverage Photo walks USD 150 2 USD 300 Support for professional photographer guidance. For details, check our proposal.
Dissemination resources Photo walks USD 100 2 USD 200 Dissemination resources for the walks. For details, check our proposal.
Total amount: USD 17.300

* This an estimated budget, considering the official rates from the State of São Paulo Data Workers' Union. We have detailed tasks we know will be needed from professional services in order to achieve data extraction and scrapping in the case of the large GLAM initiative we are aiming at. When/if this budget is approved, we will look for more than one service provider for the work we need to be done and take into consideration hourly rate as an important criterion for selection. Yet, we believe we should not --unless this is strictly suggested by this grant program-- deviate from what professional service providers are expected to earn in São Paulo. When/if this budget is approved, if we find a lower quote, remaining funds will be returned or, if approved by program officer and the committee, reallocated.

**Value has been estimated through the expected hourly rate of university-level lecturers, using as a reference what a magazine on professional careers has published. There does not seem to be available from unions or state documents an official wage or stipend one would get for the kind of activity we are requesting funding for. When/if this budget is approved, we will work on selecting appropriate candidates for the workshops and expected compensations will be requested from the candidates, aiming at reducing this expected cost; if we find a lower quote from the one we have estimated, remaining funds will be returned or, if approved by program officer and the committee, reallocated.

*** This estimated cost was provided to us through a quote by the professional video and streaming company Parece Cinema. When/if this budget is approved, other quotes will be requested, aiming at reducing this cost; if we find a lower quote, remaining funds will be returned or, if approved by program officer and the committee, reallocated.

Operating expenses

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GOALS:

  • Support in communication activities provided in the activities described above
  • Design of specific logos, posters for events
  • Accountant, taxes and banking services
  • Server and domain costs
Item Notes and description Expenses
Bank maintenance and transfer costs Bank maintenance and transfer costs USD 300 (total cost)
Administrative costs Administrative costs for incorporation USD 600 (total cost)
Accountatnt Monthly accountant services USD 800 (total cost) / USD ~135 (monthly rate)
PR and design services Media outreach (planning, release, first call, follow up)
Media content production brochure
USD 6,100 (total cost) / USD 40 (hourly rate)*
General promotional material Printed materials and banners 1500 printed material: USD 400 (total cost)
3 banners: USD 450 (total cost)
Server and domain costs For our website maintenance and related costs USD 150 (total cost)
Total amount: USD 8,800

* As a reference we have relied on an adjusted official rate from the professional communicators' union in São Paulo, adjusting it to express partial time services. When/if this budget is approved, we will look for more than one professional communicator for the service we are looking for and take into consideration hourly rate as an important criterion for selection. Yet, we believe we should not --unless this is strictly suggested by this grant program-- deviate from what professional communicators are expected to earn in São Paulo. Again, if costs associated to professional services we are requesting funds for are lower than what we had expected, remaining funds will be returned or, if approved by program officer and the committee, reallocated

EXTERNAL SUPPORT:

In the context of his academic work, Joalpe has received from the University of São Paulo four two-month grants for undergraduate student workers to support GLAM projects. Total support for these positions amounts for ~ USD 1,475. The grant request project is uploaded to the Commons.

In the context of his academic work, Joalpe has received from the São Paulo Research Foundation (FAPESP) two one-year grants for graduate Wikimedians-in-residence; though FAPESP projects that were granted support for are not directly related to activities the UGBR is requesting support for, it is expected that to some extent graduate Wikimedians-in-residence will get involved with UGBR activities in the context of the residencies. Total support for these positions amounts for ~ USD 8,500. Grant request projects are uploaded to the Commons here and here.

Total amounts

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  • USD 26,100 (+ USD 1,305 for unexpected expenses, 5%)
  • USD 27,405 (total amount being requested)

Chronology

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## Period Core activities High complexity activity Median complexity activity Low complexity activity Other specific activities
on demand
01 July NoN Initial adjustments and foward next month activities Initial adjustments and foward next month activities Initial adjustments and foward next month activities On-demand tasks
(orders, adjustments ...)
02 August  Included Education program ongoing 1 edit-a-thon On-demand tasks
(orders, grant-making adjustments ...)
03 September  Included Forward first GLAM project First enlighetning talk 2 edit-a-thons and a photo walk On-demand tasks
(orders, grant-making adjustments ...)
04 October  Included Reminiscences of last hc activity 2 Edit-a-thons On-demand tasks
(orders, grant-making adjustments ...)
05 November  Included Forward second GLAM project Second enlighetning talk 1 edit-a-thon and a photo walk On-demand tasks
(orders, grant-making adjustments ...)
06 December  Included Reminiscences of last hc activity 1 edit-a-thon On-demand tasks
(orders, grant-making adjustments ...)