Wikimedia Hong Kong/Society Constitution Draft/Content
Notice: This page is created on 2nd January and the translation is based on this version of Chinese Constitution. Further changes to the Chinese version may not be shown here. Please help to synchronize the two versions.
- 1 Chapter 1 - General Provisions
- 2 Chapter 2 - Membership
- 3 Chapter 3 - Membership Assembly(會員大會)
- 4 Chapter 4 - Representative Congress&Executive Council (代表會及理事會)
- 5 Chapter 5 - Finance (財政)
- 6 Chapter 6 - 違規處理
- 7 Chapter 7 - Dissolution(解散)
- 8 Chapter 8 - Interpretation and Amendment of this Constitution
Chapter 1 - General Provisions
Article 1 Name
The English name of the Chapter of Wikimedia Foundation in Hong Kong shall be "Wikimedia Hong Kong", hereinafter as "the Society". The Chinese name of the Society shall be 「香港維基媒體協會」 .
Article 2 Mission
The mission of the society is to empower and engage individuals in Hong Kong to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally, via the promotion of the Wikimedia projects and other endeavors along with the Wikimedia Foundation, in order to help the local education & the disseminate of the different kinds of knowledge ultimately.
Article 3 Structure
The society consists of users of various Wikimedia Foundation projects from Hong Kong. All matters of the society shall be managed by Member Assembly, Representative Congress and Executive Council according to the Constitution.
Article 4 Official Status
The society has been approved by Wikimedia Foundation as the representative organization of Hong Kong Wikimedians.
Article 5 Official Languages
The official language of the society shall be Chinese, and both Chinese and English shall be the working languages of the Society.
Article 6 Term
A term of the society shall be the period from xx/xx in one year to xx/xx in the next year in Gregorian calendar.
Chapter 2 - Membership
Article 7 Membership
There are individual members (個人會員), organization members(團體會員) and honourable members(名譽會員).
Article 8 Individual members
An individual who has the right of abode in Hong Kong can apply for an Individual Membership after paying the membership fee and foundation fee.
Individual members have the following rights:
- To attend the Member Assembly, and to sit-in on the meetings of the Representative Congress and the Executive Council
- To speak, to propose, to second and to vote in the Member Assembly
- To participate in the elections of the society, and to enjoy the rights of nominating, seconding and voting
- To perform initiative and referendum (具有創制及複決的權利)；
- To participate in the activities of the society
- To enjoy the welfare and facilities of the society
Article 9 Organization members
Any organization based or located a branch in Hong Kong can apply for an Organization Membership after paying the membership fee and the foundation fee.
Each Organization Members should elect one representative from its own organization to exercise its membership rights. The rights of an organization member is the same as those of an individual member, as those specified in Section 2, Article 8. However, the rights of an organization member is equal to those of an individual member.
Article 10 Honourable members
An individuals who has significately contributed or financially supported the Society can be invited to become an honourable member after approval by the Executive Council.
Honourable members have the following rights:
- To sit-in on the meetings of the Member Assembly, the Representative Congress and the Executive Council
- To participate in any activities of the society
- To enjoy the welfare and facilities of the society
Article 11 Duties of the members
Members have the following duties:
- To abide by the constitution, bylaws and all other regulations
- To follow the decisions made by the Member Assembly, the Representative Congress and the Executive Council
- To timely pay the annual membership fee (except for honourable members)
- Not to do anything which harms the society
Chapter 3 - Membership Assembly(會員大會)
Article 12 Formation and Roles of the Assembly 大會之組成及職權
The Membership Assembly is the highest authority within the Society. It consists of the all the attending members, the Secretary and the Chair.
The Chairperson of the Executive Council shall be the ex-officio Chairperson of the Membership Assembly. Should the Executive Council President be absent or be facing dismissal proceedings, the Chairpersonship will be taken over by an individual in the following order:
- Vice-Chairperson of the Executive Council (理事會副主席)
- Chairperson of the Representative Congress (代表會主席)
The Secretary of the Executive Council shall be the ex-officio Secretary of the Membership Assembly. Should the Executive Council Secretary be absent, the Secretary's responsibilities will be taken over by an individual in the following order:
- Secretary of the Representative Congress (代表會秘書)
- A member attending the Membership Assembly appointed by the Chairperson of the Membership Assembly.
- Responsibilities and powers of the Membership Assembly shall include but not be limited to the following:
- Amendment of the constitution;
- Supervision of the implementations of the Constitution;
- Approval or rejection of resolutions of the Representative Congress
- Discussion and passage of general reports from the previous or current Executive Council;
- Discussion and passage of financial reports from the previous or current Executive Council;
Article 13 Procedures of the Membership Assembly 大會之召開
- Membership Assembly(會員大會)：
- The Membership Assembly shall be held once per year, convened by the Executive Council.
- The Executive Council shall convene the Membership Assembly one month prior to the end of its term, to elect new members of the Executive Council members and the Representative Congress.
- Notices regarding the convention of the Membership Assembly and its agenda shall be announced seven days prior to the Assembly.
- Extraordinary Membership Assembly(EMA) (會員特別大會)：
- Should more than one fifth of the Membership jointly sign and submit a petition for an Extraordinary Membership Assembly, the Chair of the Executive must convene one within seven days. (若有五分之一或以上的個人會員或團體會員聯署要求，理事會主席必須於七日內召開。 )
- The Petition should include the exact proposed agenda for the Assembly.
- The EMA should be announced and the agenda distributed at least five days before the scheduled time.
- Quorum (法定人數)：The Quorum for an EMA is one fourth of the total Membership of the Society. If quorum is not reach one half hour past the scheduled time, the Chair should declare the Assembly aborted.
- Procedures of Ordinary Resolution: (一般表決程序)：
- Unless stated otherwise in this Constitution, the passage of any Referendum(議案) requires the approval of at least half of the entire Membership of the Society.
- Abstaining, not voting, or non-participation in a vote, are considered Abstentions. These opinions do not count towards the total number of votes.
Chapter 4 - Representative Congress&Executive Council (代表會及理事會)
Article 14 Representative Congress (代表會)
- The Representative Congress is the highest permanent supervisatory body in the Society. It represents the community, and reviews and drafts amendments to this Constitution. It reports directly to the Membership Assembly.
- The Representative Congress consists of two Ex-officio(當然代表) and three Representatives(會員代表). The entire Membership of the Society elect their three Representatives. The Executive and the Representative Congress for the previous term each elect one Ex-officio member.
- The Representative Congress has a Chair(主席)and a Secretary(秘書), each of which must be a member of the Representative Congress.
- The Representative Congress is Authorised:
- To supervise the administration of the Society and its subordinate organisations, to settle disputes and to take charge of the dissolution of the Society;
- To review and to approve the annual project proposals and budgets (全年工作計劃及財政預算).
- To review and to approve the project reports and financial reports(全年工作報告及財政報告) from the Representative Congress and the Executive of the previous year, and then to submit them to the Membership Assembly for final approval.
- To interpret the Constitution of the Society;
- To consider, to advise on and to approve the resignation offers from Executive or Representative Council members. (審查、挽留或批准代表會代表或理事會理事的辭職。)
- To take over the Administration, should the Executive becomes vacant or be dissolved, with the Chair of the Representative Council (or a suitable person supported by two-thirds (2/3) of the entire Membership of the Society) acting as the President of the Society;
- To establish the following Committees, if necessary, indicating all limits of authority and terms of office from the start:
- Electoral Affairs Committee (選舉管理委員會)
- Provisional Executive Committee(臨時行政委員會)
- Select Committees (專責/調查委員會)
- Term of Office(任期)：
- Representatives may seek re-election.
- Finance: The Representative Congress and its subordinate Committees may request funds from the Society.(代表會及其附屬委員會可向本會支取經費。)
Article 15 Executive Council (理事會)
- The Executive Council (Executive) is responsible for the everyday adminstration of the Society. It reports to the Representative Council and the Membership Assembly .
- The Executive consists of at least five members, who are elected by the entirety of the Society, with collective leadership and collective responsibility (集體領導及集體負責制).
- The Executive Council consists of a President(主席), a Vice-President(副主席), a Secretary(秘書) a Treasurer(財政), and several other members. The President and the Vice-President are elected by the Executive Council from a list of members elected the entire Membership of the Society.(???) (其中主席和副主席必須從由全體會員選舉途徑產生的名中，再經理事會名選舉產生。)
- All members of the Executive have equal power, none reporting to any other. Their responsibilities are to be determined through their own discussions.
- The Executive is authorised:
- To fulfill the aims of this Constitution (履行會章宗旨)；
- To carry out the Resolutions of the Assembly, the Representative Council and the Executive；
- To draft the annual project plans and budgets for the Society (全年之工作計劃及財政預算案)；
- (?) To plan the various Society activities and their organisations;(各項活動之執行程序及行政細則);
- (?)To draft any public announcements and declarations of the Society(對外發表之聲明及立場);
- To establish the following committees, if necessary, indicating their limits of authority and terms of offices from the beginning:
- Select Committees (專責委員會)
- Advisory Committees (資詢委員會)
- Task Forces (工作小組)
- The Executive is obliged to follow every Resolution of the Representative Congress, and cannot send it back. It has no authority to dissolve the Representative Congress.
- Term of Office(任期)：
- A term of Office of the Executive lasts two years.
- No individual can be a Representative and a member of the Executive at the same time.
- The following workers must be at least 18 years of age:
- President of Representative Congress(代表會主席)；
- President of Bylaw of Executive Committee (理事會主席)；
- President of Provisional Executive Committee(臨時行政委員會主席)；
- Secretary of Executive Council(理事會財政)。
- Members of the Society cannot occupy the following posts more than twice：
- President of Bylaw of Executive Committee (理事會主席)；
- Vice-President of Executive Council(理事會副主席)；
- President of Representative Congress(代表會主席)。
Chapter 5 - Finance (財政)
- The Society shall follow the principle of keeping the expenditure within the limits of revenues in drawing up its budget, and strive to achieve fiscal balance, avoid deficits and keep the budget commensurate with the growth rate of the gross domestic product (本地生產總值).
- Membership Fees (fees or dues)：
- Any adjustments of Membership fees must have the approval of the Executive Council and the Representative Congress.
- Development Fund, Wikimedia Hong Kong (the Fund) (香港維基媒體協會發展基金)：
- The Fund is for the long term development of the society.
- Fiscal Year：The Fiscal Year shall coincide with the term of the Society.
Chapter 6 - 違規處理
- All Members shall comply with the Constitution, ByLaws amd Meeting rules of the Society. (所有會員必須遵守本會會章、會章附例、附件及會議規則。)
- If a Member violates this Constitution or causes harm to the Society, she would receive the following sanctions:
- Motion of Condemnation: Any Member who violates the Constitution, by-laws or other rules of the Society will be condemned, after the approval of two thirds of the Executive or two thirds of the Representative Council.
- Suspension of membership privileges：If a Member violates the Constitution or fails to pay the Membership dues, all her Membership privileges shall be suspended, until the a time decided by the Chair of the Executive, or until she has paid her dues.
- Expulsion: (開除會籍)：任何會員若不履行其會員義務，經三分之一會員，或三分之二理事會幹事，或三分之二代表會代表聯署要求時，提交會員大會討論，經四分之三或以上出席會員通過，可開除該名會員會籍。
- Impeachment(彈劾議案): If an Executive member or a Representative is suspected of misconduct or violation of the Constitution, 經五分之一會員，或二分之一理事，或二分之一代表會成員聯署要求時，提交理事會討論，經三分之二或以上幹事通過，可譴責該名理事。
- Motion of No Confidence (罷免議案)：Should a member of the Executive or Representative Council be accused of negligence, breach of duty, or violation of the Society Constitution, she can be removed from office, after one third of the Membership of the Society, or two thirds of the Executive, or two thirds of the Representative Council have jointly signed and submitted a Motion of No Confidence to the Membership Assembly, and two thirds of the attending members have voted for the motion.
Chapter 7 - Dissolution(解散)
Any act of dissolution of the Society must have the approval of three quarters of the entire membership of the Society (全體會員) in a Membership Assembly.
Before the Society is dissolved, the Executive must submit all administrative documents to (the Membership Assembly?), and must explain to the Members the financial situation and the consequences of the dissolution (財務狀況及解散後之影響) of the Society.
The Executive must take good care of the assets of the Society. All remaining assets must be donated to charities or non-profit organisations similar to Wikimedia Hong Kong.
Chapter 8 - Interpretation and Amendment of this Constitution
The Representative Congress has the right to interpret this Constitution.
The interpretation of this Constitution, unless otherwise bound by explicit Resolutions, should follow the Laws, Statue, Bylaws and legal spirits(?) and precedencts of Hong Kong (香港法律、條例、附例、精神和慣例).
Should there be any discrepancy between this text and the Consitiution text in Zhong Men, the Zhong Men text shall prevail. The texts of this Constitution in various languages are for reference only.
The Membership Assembly(會員大會) has the right to amend this constitution.
The Executive(理事會) and the Representative Council (代表會) have the right to submit amendments to this constitution.
Should a quarter of the Membership, half of the Executive, or half of the Representatve Congress jointly sign and submit a petition for an amendment of this Constitution, the Executive Committee must consider it. (如有全體會員四分之一以上，或二分之一幹事，或二分之一代表會成員聯署要求修改會章，理事會則必須處理會章修改事宜。 )
Any proposal to amend this Constitution should be discussed in the Executive, approved by the Representative Council, and submitted to the Membership Assembly for final discussion and vote.