Wikimedia South Africa/Board Meeting/12 May 2018

WMZA Board meeting

12th May 2018 | 19:00

Attendance:

• Ian Gilfillan
• Douglas Scott
• Coenraad Loubser

Agenda

WIkimania meetup was 4pm - 5pm

• Venue visited by Ian and Douglas

Financial

Bookkeepers

• Busy with AFS for 2015 + 2016
• Suggestion: Appoint treasurer who has banking login that bookkeeper can use - will do that when Douglas meets Bobby in JHB
• Payment system for bookkeepers
• Code_of_discipline_for_directors - we have 2 policies, different ones for money from foundation vs other

Wikimania

• Hiring a travel company for ZA scholarships
• [1]

Where we are with our APG grant

• Scholarship Applications proceeding well
• Bookkeepers hired and working on financials for past 3 years
• Bobby - Travel agent + payment

• Wikimania - ticket & prices and scholarships
  • R9000 x 12
  • Daily rate, Main conference days (3xdays), Full 5 days
  • $200 for 3 day conference pass, South Africans cheaper - $50/ticket - ~R600 - not set; early bird specials, etc.
  • Full meal every day, tickets to daily event, venues and catering
  • ~ 10 org team gets comps
• Ticket discussions
  • School kids, volunteers, public - which days, how many
  • Suggestion: Workshop on attendees, ticket prices and who we want to invite
  • with a follow up workshop on marketing

• Ticket sponsorships directly to WMZA?

• • Payment for tickets
  • Paypal
  • Webtickets, etc.?

Organising a Cape Town meetup on either the 29th or 30th May

• Organising a Johannesburg meetup between the 25-28th May
• Douglas to JHB: Copyright act
  • Freedom of panorama
  • Fair use

Asaf's trip to South Africa

• May 28 ... 31 - available on 29th and 30th
• Tue 29th
  • morning - Meeting at UCT - partnership development: student engagement
  • 6/7pm Community meetup in town
    • presentation? budget? R2500 for Spin Str for half a day
      • Topics: toolbox
    • Coenraad plan B venues: Offerzen Hackspace in Kloofstreet, Waterfront W17,etc.

• • Announcement -
    • Mailing list
    • Wikipedia- Wikiprojects South Africa
    • Facebook
    • Twitter - Ian needs to get Twitter login details from Theresa
    • ? Meetup
    • Recording the session? * Coenraad
    • Douglas and Coenraad will meet on Wednesday or Thursday to organise Asaf's Cape Town trip

Ideas

• Wikimania media outreach
• CPT Meetup
• 1 or 2 meetups? (One in Stellenbosch too?)
• Design indaba
• High school
• Libraries

Report back from WMCON18

• Board one-pagers - Coenraad and Douglas to schedule time
• For board members
• For treasurer
• For bookkeepers
• For members
• For volunteers

Coenraad - WMCon Berlin update:

• Wikimedia board trianing update and learnings
• WMZA only chapter at Board Training without staff
• Gave him lots of ideas on how to improve the ZA board and running of the chapter as a whole
• Chapters tend to either have an ED or a secutary if they only have one staff member
• Learning; better to start with 2-3 hires right away then just one

Copyright session in

• Creative Commons event
• Foreign Tech companies - Google, etc.
• Need SA Tech companies

• Raymond mobile details - Executive at Vodacom - head of AI team