Wikimedia South Africa/operational Meeting 14 May 2024

WMZA Operational Meeting 30 April 2024

Previous Minutes:

https://meta.wikimedia.org/wiki/Wikimedia_South_Africa/operational_Meeting_30_April_2024

Attendees

• Herschal Jackson (HJ)
• Michael Graaf (MG)
• Khethiwe Marais (KM)
• Deon Steyn (DS)
• Ingrid Thomson (IT)
• Bobby Shabangu (BS)
• Jeremiah Pieterson (JP)

Apologies:

• Coenraad Loubser (CL)
• Jan Hendrick Du Toit (JD)

General Updates

SWiP Project Updates

• (BS) advised on Tshwane University of Technology workshop going well without any issues
• (BS) advises that UNISA workshop was successful despite two difficulties, namely: there was a double booking in the boardroom which delayed initiation and the conference system created a issue with continuing as another locations presentation was being returned on the comms system in the conference room.
• (BS) further advised that this was the first workshop to have a Deaf Delegate as well as two Sign Language Translators.
• (BS), mentions that one of the participants mentioned that they were hoping to see (DS) at the workshop.
• (DS)comments that Afrikaans was not included in SWiP Project planning or events
• (BS) denies excluding Afrikaans Community from the workshops
• (MG) confirms that no exclusions occurred but verifies in a previous meeting when SWiP Project was originally presented that (DS) did make mentioned around exclusion which was addressed and participation was encouraged.

WikiIndaba Local Scholarship committee update

• (HJ)provides update on scholarship committee meeting once and that next meeting is scheduled for the 16 May 2024 to review the questionnaire and finalize publish and initiation.
• (BS) advises the Local Scholarship Committee to be bold and to ensure that all voices are heard and mentions importance of participation and inclusion.

Wikimedia Flyer Design Presentation (2 Designs)

• (HJ) Presents 2 versions of the Flyer design (original) and version aligned to the Chapter color scheme.
• (BS) requests that (DS) =modify the Canva version and create a Afrikaans version.
• (KM) advises that all South African Languages should have a version.

Action Item- (HJ) to share Canva versions and translations welcome by community

Virtual Card Update

• (BS) advises that Bank has provided 3 options:
• Option 1 - Credit Card (required Bobby and Douglas to collect) - option declined
• Option 2 - Debit Card (Bobby could collect without Douglas) - option declined
• Option 3 - Virtual Card (Bobby pending feedback from bank on creating a secondary card.)

Virtual Office Options

• (HJ) presents Offering from Cube CS and WorkCentral
• Both vendors provide Dedicated Office Landline Number, Calls answered in Business name and messages emailed to recipient/recipients, Parcel Handling (small to medium parcels), Prestigious address in Bryanston or North Riding

Action Item - (HJ) to isolate a 3rd quote for virtual offices in CPT. Action Item - (HJ) to send costing breakdown to the board.

Merchandising Options

• (HJ) provides breakdown of received Quotation from supplier in CPT.
• (HJ) also presents two alternate quotes which both are at better rates then supplier in CPT.

Action Item - (HJ) to email Quotes to the board to reflect on. Action Item - (HJ) to manage the merchandising and present the best offer.

Meeting Adjourned

Agenda Items not discussed (To Be Presented in next Ops Meeting:

• Changes to Chapter accounts and Subscriptions
• General mail to Members around how subscription works.
• Verification on the suspension of lifetime membership options
• Notification mail to users on subscription thanking them for subscribing.
• NYDA Kiwix Project

Next Operations Meeting

May 28 2024 7:00 pm