City of London corporation have pledged the Barbican at cost price. Venue includes security, insurance, medial personal, cleaning, disposable items (toilet paper, trash bags etc)
£125,000
£100,000
AV
Basic is included in venue, service partners will also donate in kind, any extra can be used to improve. This category includes video production, editing time, production of video packages prior to the event, lighting and sound etc
£25,000
£25,000
Stage Design / Rental
See attached image for photos of the Le Web stage design, the same production company has been engaged for WM14
£50,000
£50,000
Events Co-Ordinator
We plan on engaging the London First event team to run the logistics of the event. A copy of the MOU can be sent upon request.
£-
£-
Event Insurance
Pending
£-
£-
Catering
Pending
VIP, Guests & Travel
£30,000
£30,000
VIP Accommodation
20 rooms for 5 days at £300 a night - This will most likely be less based upon the requirements of VIPs
£15,000
£10,000
VIP Travel
15 return flights at £1000 each, currently negotiating with major airline to reduce costs.
Social Events
£-
£-
VIP Reception
To be hosted at the House of Lords - Complete quote pending
£54,000
£32,000
Science Museum Social Event
Including set dinner & drinks £12,000 for Venue Hire, £30,000 for Food/Drink, £2,000 Coaches.
£10,000
£10,000
Barbican Saturday Night Social Event
Most of the cost included in venue hire, All talent has provisionally agreed to work for free, set designer on the team, this cost represents the production team/stage manager for the evening.
£50,000
£35,000
Tate Modern Social Event
Includes Venue £20,000 and Food/Drink at £30,000. Currently negotiating for venue hire at cost.
Other
£20,000
£20,000
Giftbags
Inclusive of sponsor products, publications e.g. Wired magazine (Provided free via London First), Conference Memorabilia (Stickers, t-shirts etc) for the Wikipedia track ~ 2000 people at £10 each.
£2500
£2500
Volunteer Swag
Inclusive of sponsor products. Full Cost 50 Volunteers x £50.
£0
£0
Contingency
~10% surplus
£-
£-
Total Cost
Revenue
Income (GBP)
Item
Notes
£0
Wikipedia Track Registrations
This maybe reduced depending on sponsorship
£0
Public Track Registrations
This maybe reduced depending on sponsorship
£0
Sponsorship
We have chosen not to predefine the number of sponsorship available at each tier. Instead bespoke sponsorship agreements will be negotiated.
£0
Total Income
Notes
Tickets for the Wikipedia tracks will be pre-released several months in advance of the public tickets and before any substantial promotion of said tickets outside of traditional Wikipedia promotional channels, ensuring that Wikipedians get priority booking of tickets. These tickets will be released at a cheaper price than the public tickets
Sponsorship will be negotiated on a case by case basis. Full sponsorship packs can be found on the Wikimania London website www.wikimanialondon.org
