2017 European GLAMwiki Coordinators meeting

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2nd European GLAMwiki Coordinators Meeting, Paris February 2017

UNESCO Headquarters, 16-17th
Wikimédia France office, 18th

The Challenge: Many European Wikimedia affiliates are actively involved in GLAM activities, but rarely do we work together. Following from the 2015 edition, this two-day meeting is to share skills and best practices, coordinate projects, and consolidate connections between parts of our movement.
Organised by Europeana and UNESCO, with support from Wikimédia France
UNESCO Headquarters, the location of the meeting
Room V, venue of the 2017 European GLAMwiki Coordinators meeting


Wednesday 15th[edit]

  • 7:30 pm Dinner at Le Cabanon de la Butte, 6 Rue Lamarck, 75018, Paris.

Thursday 16th[edit]

  • UNESCO HQ, arrival by the main entrance, unless stated meetings are held in Room V. PLEASE BRING PHOTO I.D WITH YOU
Time Session Details
9:00 Arrival Security (similar to airport with metal detector and xray of bags), get badges, tea and coffee outside Room V
10:00-10:30 Tour of UNESCO Tour of UNESCO in English, details available here http://www.unesco.org/new/en/unesco/about-us/where-we-are/visit-us/
10:30 Welcome Welcome by UNESCO staff and organisers
10:50-11:30 Briefings/Lightning talks

40 mins, 6 mins each, 6 slots

  1. Target international organizations current direction i.e. IFLA, Internet Archive, ICOM (Alex Stinson) --
  2. Catalonia Public Library Network & #1lib1ref (Àlex Hinojo)
  3. Ethnographic documentation (Marta Moraczewska)
  4. Sharing European Space Agency content on Wikimedia: Marco Trovatello, Strategy Advisor & Cross-Media Coordinator at ESA
  5. Connected Open Heritage (Axel Pettersson), Presentation
  6. Hackathons & framing as Coding da Vinci as door opener to GLAM content (presentation) (Barbara Fischer)
11:30 - 11.45 Break
11:45 - 12:30 Lightning talks

45 mins, 6 mins each

7 slots

  1. WikimediaCH’s GLAM software & metrics project (Ilario Valdelli), Presentation (white), Presentation (black)
  2. Archives Nationales and WikiMuseum, Entering the GLAM by two different approaches (Rémy Gerbet, Xavier Cailleau) Presentation
  3. Update on Structured Commons and Wikicite (Alex Stinson) deck
  4. Reusing open license text and other new things developed at UNESCO (John Cummings)
  5. Wiki Loves Earth and GLAM partnerships (Mykola Kozlenko)
12:30 - 1pm Europeana Europeana 14-18 project + the Challenge, Europeana Art, Transcribathon. Ad Pollé, Europeana Senior UGC project coordinator (Ad Pollé & Liam Wyatt) Links: 1 2
1pm - 2:00 Lunch (UNESCO canteen, 7th floor), does not accept card payments, cash machine is available next to the UNESCO book shop)
2:00 - 3:15 Workflows & Documentation Mapping GLAM project workflows & documentation. Where is it, what is missing, what is duplicated? (Stuart Prior, Axel Pettersson)

Goal: Develop “project menu” with known documentation mapped to project options in GLAM and other institutional partnerships.

See also: Wikimedia Resource Centre

3.15 - 3.30 Break
3:30 - 4:45 Parallel workshops:

A - WMF grants

B - Structured data on Commons

Room V: Methods for improving Grant writing/reporting. WMF APG/SimpleAPG changes, systems, advice (Delphine Ménard)

Goal: Identify grant programs for different GLAM projects, work on necessary backbone information for successful grant writing and reporting.

Room III: GLAMwiki for Structured data on Commons & Wikidata future (Alex Stinson)

Goal: Identify current challenges for GLAM upload projects and digital content projects,  identify pain points that need attention, can be communicated to Structured Data on Commons Team.Doc for collaboration

4:45 - 5:45 US GLAM Wiki + Impact of Open Cultural Heritage+ Fail Fest The perspective from US GLAM-Wiki (Effie Kapsalis, Smithsonian Institution Archives, 30 min., pdf here) + Fail Fest! (30 min.)

Details on Fail Fest:

One of my biggest career failures was thinking everyone would embrace open cultural heritage. I will tell you that sad tale, what I learned from it, and invite you to do the same in 5 minutes. More guidelines on Fail Fest presentations here. If you have slides, please email me them by COB Wednesday (respond to email I sent), or post a link on my talk page.

5:45-6:00 Close What we learned; What’s happening tomorrow
7:30 Dinner Le Twickenham, 68 Boulevard Saint-Germain,75005,Paris

Friday 17th[edit]

View of the Eiffel tower during the morning run.
  • UNESCO HQ, arrival by the main entrance, unless stated meetings are held in Room 7. PLEASE BRING PHOTO I.D WITH YOU
Time Session Details
9:00 - 9:15 Welcome What we are going to do today
9:15 - 10: 15 Lightning talk

1 hour, 6 mins each, 10 sessions

  1. Wikipedia as Memory of the World (Liam Wyatt)
  2. Histropedia: Navino Evans slides
  3. Celtic knot at WMUK (Daria Cybulska)
  4. Ajapaik.ee’s experience in crowdsourced geotagging and rephotography of old view images and plans for wikidata and Wikimedia Commons integration (Vahur Puik) slides
  5. Hack the World Climate Conference in Bonn Nov 2017 (Barbara Fischer)
  6. The Tunisian GLAMwiki context (Zeineb Takouti)
  7. Research as work, work as research: GLAM outreach as a PhD aka Wikipedians and other citizen curators (Rebecca O'Neill)
10:15 - 10:30 Break
10:30 - 11:30 Outcomes, Metrics and Measuring What is our impact? What are we measuring? How are we collecting that data? What are the metrics which GLAMs want? (Barbara Fischer, Ilario Valdelli) as intro check this presentation. etherpad to collect your input. Wikimedia CH presentation
11:30 - 12:45 Tools demonstrations (20 mins each)
12:45 - 1:45 Lunch (UNESCO canteen, 7th floor), does not accept card payments, cash machine is available next to the UNESCO book shop)
1:45 - 2:45 Plennary

Training external professionals

Room V: How to teach open licensing? As a professional development course for GLAMs including Wikipedia published by UNESCO (John Cummings and Bhanu Neupane)

UNESCO currently produces an Open Access Professional Development Course (open licensing) for researchers and librarians. These resources are currently being redeveloped as interactive online courses.. We would like to explore providing a version for Galleries, Museums and Archives professionals and provide information on Wikimedia within the modules.

2:45 - 3:45 Parallel:

A - UNESCO World Network

B - Transferring skills to Wikimedia communities

Room V:  To help further wide adoption and understanding of open licenses it is proposed UNESCO create a World Network of organisations and practitioners involved in open licensing. This would including badging for different kinds of members e.g organisations who produce open license content and expert organisations who research and facilitate open licensing. (John Cummings)

Room III: How do experienced GLAM organizers transfer skill and capacity in developing GLAM partnerships to new or potential GLAM-Wiki program leaders? What are the barriers? What are the must-know tools/skills? (Alex & Àlex)

Goal: Identify potential skills, capacities, and focuses we could be transferring to other communities (including through venues like Learning Days, Wikimedia conference, Wikimania, and GLAM conference?) and through documentation

Notes document

3:45 - 4:00 Break
4:00 - 4:30 2017/18 group activities Agreeing on joint activities for the next 18 months. e.g. 2018 European Year of Cultural heritage potential projects; WLM; WLE; End of WWI centenary (Liam Wyatt), World Climate Conference Bonn (Barbara Fischer)

Notes Google Doc

4:30 - 5:00 Wrap-up Conclusions, agreed ‘to-do’ tasks, scheduling workshops for Saturday. Including pitches for workshops
7:30 Dinner Bistro Burger Montparnasse, 53 Boulevard du Montparnasse, 75006, Paris, direct metro line 6 from Cambronne to Montparnasse-Bienvenüe

Some people going to Restaurant Le Radis Beurre

Saturday 18th[edit]

Time Session Details
9:30ish Unconference:

Practical training & Workshops

12:30-1:30 Lunch hosted By WM-France
2-3:30 Visit of the Musée du quai Branly - Jacques Chirac



Affiliate Representatives

Invited Guests

Invited attendees are each the representative of a European Wikimedia affiliate organisation who have responsibility for coordinating GLAM activities.
Attendees will primarily be Chapter-staff, but also can include designated volunteers or board members - also of Thematic Orgs or User Groups. Generally this will be 1 per affiliate, but in some affiliates the role might be shared.
GLAMwiki Coordinators from non-European Wikimedia affiliates are also welcome to attend and participate if they wish.
As a "functionaries meeting", the cost of travel and accommodation in Paris is at the affiliates' expense. A grant request to the WMF to fund several scholarships from non-Annual Plan affiliates was approved and 7 scholarships offered.