The following discussion is closed per the RFC's timeline.
18:00, 2 May 2015 (UTC)
The Wikimedia Affiliations Committee is requesting comments on the approval process and agreements for Wikimedia user groups.
The committee will seek community input until Friday, May 1, 2015. The committee will then review the community's input, and publish the new process and agreements on Meta-Wiki. The committee will again seek community input approximately six months after any changes are adopted to gauge effectiveness and if any additional changes are necessary.
The Wikimedia Affiliations Committee's responsibilities include approval of new Wikimedia user groups. Unlike chapters and thematic organizations, where the final approval resides with the Wikimedia Foundation Board of Trustees, the committee has final approval for user groups.
When Wikimedia user groups were initially introduced, the committee used the chapter approval process as a model for user groups. Since that time, the committee has modified the approval process twice to simplify and expedite the process. Additionally, the committee has modified the user group requirements to make the model more accessible to developing projects.
Summary of current user group approval process:
- Proposed user group fills out an application on Meta-Wiki
- Proposed user group emails notification of application to Affiliations Committee
- Committee assigns two members to act as liaisons and review application
- Liaisons review application and verify it meets requirements
- Liaisons then approve or deny application on behalf of the committee
Summary of current user group requirements:
- Three active Wikimedia editors
- Information about group published on-wiki
- Clear purpose and scope
- Two contact people for Wikimedia Foundation
Affiliations Committee resolutions by type and year as of January 2015
While these changes reduced the overall processing time for applications, there remains a lag in processing applications which is longer than the committee finds acceptable. Additionally, the number of Wikimedia user group applications has been increasing each year, and the current process may not be tenable for a volunteer-based committee as the pace of applications continues to rise.
Proposed changes being considered
The Affiliations Committee met with members of the Wikimedia Foundation Board of Trustees and staff at the Wikimedia Foundation San Francisco office in January 2015. During that meeting, a new framework was developed and initially agreed to. Since that time, the committee has been working with staff to fully develop the new process, and prepare it for public comment. If adopted by the committee, the new process and agreements will go into effect shortly after the conclusion of the request for comments.
The new proposed approval process for Wikimedia user groups is:
- Wikimedia user groups will apply by filling out a simple online form that sends an email to list with Committee and Foundation staff, where they can track user group applications.
- The Committee will approve new groups by two members confirming they meet the criteria and responding to the email list to approve the group.
- Committee and Foundation staff can talk to the applicant if more information is necessary.
- Committee and Foundation staff may introduce applicants to affiliates which may be interested in the application, such as affiliates with a similar geographic or topical focus.
- Committee and Foundation staff can watch applications and raise objections, but the aim is to approve the group after a 48 hour waiting period.
- User groups will automatically get "Wikimedia Community User Group " name, or applicants can request another name on the approved list. If they want to use the house logo (the logo used by Wikimedia Foundation and chapters), they can also request a standard trademark license.
The new requirements for user groups will be:
- Three or more active Wikimedians (defined as 10 edits within the previous 12 months)
- Agree to the user group code of conduct
Here is a mockup of what the new application form would look like:
- This is a draft form that will be similar to this form and this form.
|Apply to start a user group
- Suggested name: Wikimedia Community User Group [your area or topic]
- See the name guidelines if you want to choose another name.
- Please tell us about what your group plans to do.
- Please provide your country and city, so we can keep track of our user groups around the world. If global in reach, simply put "Internet".
|Three active Wikimedians
- Please provide the name, email address, and Wikimedia user name for three group leaders. For the purpose of this application, Wikimedians with 10 or more edits in the past 12 months are considered active.
- Which logo do you wish to use for your group?
- Wikimedia community logo
- Wikipedia affiliate logo
- If you wish to use the Wikimedia logo, you may request a trademark license.
|ユーザー グループ ルール
- You are eligible to form a user group if you have at least 3 members with 10 or more contributions to a Wikimedia project and comply with the user group code of conduct
- You should follow the trademark policy
- You are independent from other Wikimedia organizations
- After submitting this application, a member of the Affiliations Committee will contact you shortly to help you with the next steps
- Learn more about Wikimedia user groups
- I have read and agree to the above and to the user group agreement and code of conduct.
[ Submit ]
To help with simplifying the new approval process, while reducing the amount of investigation work required by the committee, a new user group code of conduct will accompany a simplified Wikimedia user group agreement. Applicants will initially agree to these while filling out the user group application form. As is currently the case, a physical copy will be signed once the group has been approved by the committee.
Existing user groups will be sent the code of conduct and per their existing agreements, be required to begin following it within 30 days of being notified. User groups recently passed have their final approval already conditional on the agreement of the new code of conduct and agreement, once adopted by the committee.
|The Wikimedia Foundation ("we", or "us") is a nonprofit organization dedicated to empowering and engaging people around the world to collect and develop educational content under a free license or in the public domain and to disseminate it effectively and globally.
You and your user group ("you") agree to the conditions in this agreement by clicking "I agree" on your user group application.
- This agreement does not create an employment, agency, or partnership relationship between you and the Wikimedia Foundation and any other Wikimedia organization. You acknowledge and understand that you and the Wikimedia Foundation are independent of each other. You and your user group may not speak or act for the Wikimedia Foundation in any way.
You are recognized as a user group as long as you follow this agreement
- この合意は1年間、持続し、起点はあなたが、あなたのユーザーグループ認識通知のデータを Affiliations Committee から受け取った日時(原文:date)です。この合意は、ターミネイト(打ち切り?)されない限りは、さらに1年間の任期のために自動的に更新されます。
- 私たちは任意の点で合意をターミネイト(打ち切り?)するかもしれません、30日間の書かれた通知の提供によって。 Affiliations Committee は、この合意を即座にターミネイトするかもしれなません、もしあなたが指導規範を逸脱するなら。あなたが合意をターミネイトするには、 Affiliations Committee に通知を送ります、任意の時間で。
- The Affiliations Committee will provide your approved name, usually in the form of "Wikimedia Community User Group [area or topic]." Your name must be consistent with the User Groups Naming guidelines.
- The Wikimedia Foundation gives you permission to use your approved name for activities that are consistent with the code of conduct and this agreement. This permission ends if your agreement is terminated.
- You may freely use the Wikipedia affiliative logo or the Wikimedia community logo to identify your group. If you wish to use any Wikimedia logo (other than as allowed in the Trademark Policy) you may submit a request to the Wikimedia Foundation trademarks team at: trademarkswikimedia.org or by filling out this form.
- ウィキメディア商標ポリシーをフォローしなければなりません。それには Visual Identity Guidelinesが含まれます。
- あなたが努力するべきこととして、友好的かつ敬意をグループに払うことを実行すべきであり、あなたのグループの出来事がFriendly Spaces Policyと一致するように確保するべきです。
- You must make clear in your communications that you are an independent group of volunteers, and you are not the Wikimedia Foundation or Wikipedia.
- You must behave transparently, including providing an annual update of your activities to the Wikimedia community and the Wikimedia Foundation. You should post this report as an update on Meta-Wiki.
- You must provide the Wikimedia Foundation the names and contact information for two representatives for your user group. These representatives must agree to this agreement. Upon the Wikimedia Foundation's request, your representatives will need to provide additional information to confirm their identity. The names of your representatives can be made public at any moment when considered necessary by either the Wikimedia Foundation or the Affiliations Committee.
- You may not engage in illegal activity, and you must comply with all financial and privacy laws and regulations.
- You must maintain and satisfy all relevant license requirements and other legal obligations to operate your group.
This agreement is governed by the laws of the State of California, USA, without regard to conflict-of-laws principles. The parties will first attempt to resolve all disputes through mediation. If mediation fails, then we will resolve that dispute, and consent to personal jurisdiction exclusively, in a state or federal court in San Francisco County, California.
It may be necessary for the Wikimedia Foundation to modify this User Group Agreement from time to time. Your representatives will receive 30-days prior notice by email of any changes to this agreement.
- How does this impact existing Wikimedia user groups?
- Why is the committee seeking community input? Do these changes require community consensus?
- Are proposed or developing Wikimedia user groups able to engage in activities prior to approval?
- Is this the only thing the Affiliations Committee is considering to help new Wikimedia User Groups?
- What happens if a Wikimedia user group violates the agreement or code of conduct?
- Do these changes just apply to Wikimedia user groups or chapters and thematic organizations as well?
To help with translation of this page, please utilize the talk page for comments and discussion. Thank you.