ESEA Meetup/MeetingMinutes

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After Wikimania 2014 in London, we want to get to know better our Asian friends. So we have decided to start regular meetups around the South East Asian and CJK cultural region. Basically, we will Skype monthly, and here is the space for the meeting minutes.

Update: Since November 2014, the monthly Skype meeting has becomed stagnant. We have changed the communicating channel into Facebook. This will be a page to document Anyone who is willing to join the ongoing conversation, please contact Liang_(WMTW) through his Facebook account.

2014 08 24 Meetup #1 (Scheduled)[edit]

Participants
Liang (WMTW), Reke (WMTW), Ichsan (WMID), Anna Koval (WMF)
Medium
Skype
Minutes
  • Briefly introduced the place we live now. Showed the co-working space in Taiwan. And the home office in California.
  • Quick updates on what we are working on for the Wikipedia Education Program. WMTW is making the final edits to the Traditional Chinese brochure. The education team is changing the cover of the booklet, hope next week will have a new cover for the Editing Wikipedia Brochure.
  • Discussed why in Liang's perspective (maybe a Taiwan centered idea) to have this regional meetup, to better understand the cultures of the SEA+CJK countries.
  • Brainstormed and researched possible contacts in the SEA&CJK region. We will try to use WP talk page or email to let them know they are not alone. See the Local contacts section on the main project page.
  • Agreed to meet regularly, at the end of each month, on a weekend, preferably on a Saturday so that it will not interfere with church on Sunday.
Next steps
  1. Liang: ask people from China (Addis), Hong Kong (Samuel, Kris, Venus), Japan (Takashi), and Thailand (Taweetham) to join the next meeting and fill up the table
  2. Liang: send the email to let the Philippines know that we had a meeting since there was some confusion about what date we would talk
  3. Liang: set up a new google calendar invitation for the next meetup via Skype call/Google Hangout: Saturday, 27 September morning in USA/evening in SEA

2014 10 04 Meetup #2 (Scheduled)[edit]

Participants
Liang (WMTW), Reke (WMTW), Eugene Alvin Villar (WMPH), Josh Lim (AffCom), Addis Wang (WUG-CN), Anna Koval (WMF)
Medium
Skype
Minutes
  1. What happened the last month in our country -
    • Briefly introduced the projects Taiwan part is working on the past 2 months. Wikimedia Taiwan talked to 5 or 6 groups about the project Wiki Seed of Taiwan Knowledge, and a student club in Taipei University is willing to host its own Wikimedia meetup every month. Due to Liang can't get a proper screenshot and went help from Tighe, the Traditional Chinese brochure is delayed.
    • Philippines is working with the local cultural heritage mapping project, one of the result is Lichauco_Heritage_House. Philippines also want to host monthly writing bootcamp, so Reke share to Eugene the wikipage of Newbie Writing Bootcamp on Chinese Wikipedia to share the experience in Taiwan. Also, the Wikipedia Zero Project is launched in Philippines, too. Here is the press release.
  2. Brainstormed and researched possible contacts in the SEA&CJK region.
    • Would love to host in Indonesia in the 1st quarter in 2015. But since no one from Indonesia join the meetup today, because of the Eid al-Adha holiday, need to get their updates on the venue (budget, willingness to host)
    • The size of the regional meetup maybe 5-10 countries in the South East Asia and East Asia region.
    • We still need to find out what should we do if we have a regional workshop, since every country in the region are doing different things, we still have to get to know the need for each country related to Wikimedia projects. But Liang think one of the common issue in the region is Evaluation.
  3. About next meetup
    • Reminder of the last meeting, we agreed to meet regularly, at the end of each month, on a weekend, preferably on a Saturday so that it will not interfere with church on Sunday.
    • Since Anna Koval and Carolyne Schloeder is going to be in Philippines during 22-26 October for Wikimedia Zero Project (hosting a workshop for school teacher - "Tap&Learn"), we draft the time for next meet up on 25 October, the exact time is on the doodle survey.
Action items
  1. Eugene: ask Ichsan Mochtar that what would be the updates in Indonesia about the venue's location and budget.
  2. Liang&Reke: create doodle survey for next meetup & find out the budget for traveling to Philippines or Indonesia from Taiwan.
  3. Josh: read and edit the section of SEA&CJK_Wikimedia_Workshop#Plan & invite more SEA + East Asia countries Wikimedians to join.

2014 10 25 Meetup #3 (Scheduled)[edit]

Participants

Liang (WMTW), Reke (WMTW), Vantharith from Cambodia, Isabella Apriyana from Indonesia, Hendra Prastiawan from Indonesia, Takashi from Japan, Ichsan Mochtar from Indonesia.

Medium
Skype
Minutes
  • Recent development in local Wikimedia communities
    • Taiwan: translation of medicine-related articles from EN to Chinese
    • Cambodia: past project: trial WikiEdu -
    • Japan:
    • Indonesia: (1) DIY scanner project for WIkiSource. Contents digitalization of copyright-free encyclopedias (7 books) to be uploaded to www.bebaskanpengetahuan.org/wiki/Main_Page (2) WikiSabanda
      • This time, try to hire people to scan, re-type, and proofread the books
      • Job vacancy now in Indonesia: proofreading assistant and scanning technician (also open for people with disabillities i.e. deaf)
        • Q: Is it Latin letters or local letters?
        • A: Latin
        • Q: You can use the OCR, no?
        • A: Yes, we are using OCR but sometimes the recognition rate is still low that's why we need proofreader.
      • Wiki Sabanda project: writing competition in Sundanese Wikipedia. This is a new experimental project, designed as an online game that has several levels in it. Each level has different difficulty as well as rewards those who can finish them. The Grand Prize is a Laptop for anyone who can finish all 10 levels. This project will be run from September 2014 to September 2015. Project page: http://wikimedia.or.id/wiki/Wiki_Sabanda/en
exchanging the idea for SEA + CJK meeting
  • SEA&CJK_Wikimedia_Workshop
  • Date: tentatively late March? Hopefully before the 2015 Wikimedia Conference (in Switzerland?) so that the SEA&CJK can bring some important updates and information to the conference.
  • Venue: For now we're considering Jogjakarta, Indonesia as we the Javanese Wikipedians community has agreed to collaborate and possibly host the event, in which Jogjakarta is one of the center cities for Javanese community. Plus it is known that the cost for lodging and transport in Jogjakarta is relatively low in comparison to other cities in Indonesia. Possible venue candidate http://griyayunika.com/ (Ichsan will survey the prices and inform everyone on the next skype meeting).
  • Program - it's better to brainstorm on the agenda in order to cross-check whether the venue can acccommodate (e.g. internet in Jogjakarta- maybe not good enough for skype/conf call)
  • Funding: How should we fund it? From WMF?
  • Proposed goals for the events: (but since the workshop might be limited to two days only, we'll need to focus and pick the best suited topics to be discussed, which we'll do it by voting, possibly using google form)
    • share the open knowledge challenge and advantage in Asia
    • best case sharing about increasing Wikimedia Projects
    • Language collaboration
    • How to get funding for the projects
    • How to get volunteers
    • How to work with other organization that willing to share the Open Knowledge
    • Train the trainers
    • Show us the DIY scanner
    • How to write proposal

2014 11 22 Meetup #4 (Scheduled)[edit]

Participants
Josh(WMPH), Eugene(WMPH), Liang(WMTW), Takashi(Japan)
Medium
Skype
Minutes
None (It's rather a failed Meetup due to the connection quality, WMPH and WMTW briefly tells what they were doing for the past two weeks.)
Next Step
None

2014 11 26 Meetup #5 (Not scheduled in advance)[edit]

Participants (People who post message in the string)
Isabella(WMID), Josh(WMPH), Eugene(WMPH), Addis(WUG-CN), Liang(WMTW),
Medium
Facebook message string
Minutes
Next step
  • Finalize the survey by 30, Nov, 2014 (Josh)
  • Email the survey link to official contact or representative of WMID, WMTW, WMPH, WMJP, WMHK, WMMO, cambodia
  • Find contacts of wikipedia vietnam, myanmar, laos
  • Survey will be open two weeks, Dec 1 - Dec 14 (have we agreed on this one?)
  • Talk to/persuade our Wikimedian peers to fill the survey

2014 11 27 Meetup #6 (Not scheduled in advance)[edit]

Participants (People who post message in the string)
Rover Wang(WMHK), Addis Wang(WUG-CN), Takot(Japan), Liang(WMTW), Josh(WMPH), Isabella(WMID), Venus(WMHK)
Medium
Facebook message string
Minutes
  • Rover replied the WM Asia mailing list and joined the conversation on Facebook, briefly told us the occupy movement in Hong Kong. He also become the first pilot on the Survey Draft, showing the survey may take about 10 minutes to fill.
  • Josh sent the draft to WMPH board, hope they can provide some input.
  • Proofread the draft of survey.
Next step

2014 11 28 Meetup #7 (Not scheduled in advance)[edit]

Participants (People who post message in the string)
Venus(WMHK), Liang(WMTW), Josh(WMPH), Takot(Japan), Isabella(WMID),
Medium
Facebook message string
Minutes
  • Venus from HK joined the fb message string.
  • Refining the survey.
Next step

2014 11 29 Meetup #8 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Isabella (WMID), Liang(WMTW)
Medium
Facebook message string
Minutes
  • For quicker refinement, Isabella create a new survey
Next step

2014 11 30 Meetup #9 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Isabella (WMID), Liang(WMTW), Takot(Japan), Venus(WMHK),
Medium
Facebook message string
Minutes
  • Isabella invite Ichsan from WMID into the fb string.
  • Briefly discuss (guess?) the meaning of Asaf's feedback on this project. Liang proposed an invitation to Asaf into the fb string, but fail to reach consensus. Decide to reply on meta.
Next step

2014 12 01 Meetup #10 (Not scheduled in advance)[edit]

Participants
Josh(WMPH), Liang(WMTW), Isabella(WMID), Rover(WMHK), Ichsan(WMID), Ted Chien(WMTW),
Medium
Facebook message string
Minutes
  • The discussion on how should we reply Asaf's concern. All agree to put out the survey and wait for the feedback to decide whether it's a good idea to have this regional meetup (evidence base).
  • Ichsan propose to have at least 3 regional Wikimedia Organization to collaborate first, then we can see the potential of this project. WMID, WMHK, WMPH, and WMTW are willing to sign up.
  • Josh added Anirudth from Cambodia into the FB string.
  • Refining the new survey
Next step

2014 12 02 Meetup #11 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Eugene (WMPH), Anirudh (Cambodia), Kounila (Cambodia), Tep (Cambodia), Rover (WMHK), Takot(Japan), Addis (WUG-CN), Vantharith (Cambodia), Isabella (WMID), Ryu (Korea)
Medium
Facebook message string
Minutes
Next step

2014 12 03 Meetup #12 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Vantharith (Cambodia), Liang (WMTW), Takot (Japan), Ichsan (WMID), Isabella (WMID),
Medium
Facebook message string
Minutes
  • Refining the new survey
  • Discussing the possibility to put the survey on Central Notice
Next step

2014 12 04 Meetup #13 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Liang (WMTW), Ichsan (WMID),
Medium
Facebook message string
Minutes
Next step

2014 12 05 Meetup #14 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Liang (WMTW), Josh(WMPH)
Medium
Facebook message string
Minutes
  • Liang request for the Site Notice in Chinese Wikipedia and also send to the social media group he knows Chinese Wikipedian may see (e.g. QQ - 170258339"維基百科"; 228494232 "維基媒體上海總會"; 259676585 "上海維基媒體協會". FB Taiwan Wikipedia Community)
  • Joshn will expand the notice into a central notice.
Next step

2014 12 06 Meetup #15 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Isabella (WMID), Ichsan (WMID), Liang (WMTW)
Medium
Facebook message string
Minutes
  • WMID had an annual meeting today, did have a good ideation session, as WMID plan for the organization's course in 2015. And one program discussed was the ESEA Meetup and how to make it happened.
Next step

2014 12 08 Meetup #16 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Isabella (WMID), Ichsan (WMID), Liang (WMTW), Josh (WMPH), Rover (WMHK), Anirudth, Tep, Kounla, Vantharith
Medium
Facebook message string
Minutes
Next step
  • The Survey may postponed till 31 December 2014
  • Set up both central notice and site notice in all the ESEA languages for better penetration rate of campaign marketing.

2014 12 09 Meetup #17 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Isabella (WMID), Ichsan (WMID), Liang (WMTW), Josh (WMPH), Ted Chien (WMTW), Ota Takashi (Japan)
Medium
Facebook message string
Minutes
  • Josh made the request of central notice. Many East and South East Asian languages have been translated, but still missing Burmese, Lao, Mongol, Thai, Tetum, and Vietnamese.
  • Cambodian Vantharith joined the cultural exchange project.
  • Site notice in Sudanese Wikipedia has been made by Isabella.
  • Learning the culture: Yogyakarta's motto "Memayu Hayuning Bawono" is Javanese philosophy, meaning "embellishing the beauty of the world". The words memayu & hayuning came from the root word hayu, which means "safely/harmony without any disturbances". bawono in javanese means the world, The title of the Yogyakarta Sultan, for instance, is Hamengkubuwono. Literally, Hamengku = put/hold someone/something on one's lap, and buwono = the world. The essense is that the Sultan takes responsibility as a leader; propose before we go to Indonesia, learn some basic conversation from Wikversity.
Next step

2014 12 10 Meetup #18 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Ichsan (WMID), Liang (WMTW), Ota Takashi (Japan), Josh (WMPH)
Medium
Facebook message string
Minutes
  • Ichsan report that Acehnese translation is added in Central Notice.
  • Ota Takashi ask for the access to be in the wikimedia-asia-chapters list, Josh replied he will work on that.
Next step

2014 12 11 Meetup #19 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Ichsan (WMID), Josh (WMPH)
Medium
Facebook message string
Minutes
  • Ichsan asked for how to make the central banner appear in the Wikimedia sites, Josh replied it will show up automatically.
Next step

2014 12 21 Meetup #20 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Isabella(WMID), Ichsan(WMID)
Medium
Facebook message string
Minutes
  • Isabella report 62 surveys now, and mostly from Indonesia, Taiwan, and China.
Next step

2014 12 24 Meetup #21 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Liang(WMTW), Rover(WMHK), Josh(WMPH), Ted Chien(WMTW)
Medium
Facebook message string
Minutes
  • Merry Christmas to everyone.
Next step

2014 12 25 Meetup #22 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Isabella(WMID),
Medium
Facebook message string
Minutes
  • Isabella reports an unfamiliar account asked for the access of the survey result, Isabella asked if anyone knows the name.
Next step

2014 12 28 Meetup #23 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Anirudh S. Bhati(Cambodia), Josh(WMPH)
Medium
Facebook message string
Minutes
  • Anirudh reports that people in Khmer version are quibbling over technicalities.
  • Josh replied Isabella's question that the account might be in the Wikimedia Asia Group
Next step

2014 12 29 Meetup #24 (Not scheduled in advance)[edit]

Participants (people who post message in the string)
Isabella(WMID), Josh(WMPH), Liang(WMTW), Ota Takeshi(Japan), Ichsan(WMID)
Medium
Facebook message string
Minutes
  • Isabella asked if anyone want to respond [bit.ly/ESEAsurvey the survey] and the current number of response - 78 responses so far.
  • Josh suggests we write the PEG as soon as possible, since he got a notice from Asaf in the Philippine facebook Group.
  • Liang volunteers to translate the Chinese response into English, Isabella add him the survey so he can work on the translation.
Next step