Grants:APG/Proposals/2012-2013 round1/Wikimédia France/Progress report form/Q1

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall[edit]

Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs[edit]

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]


Basic entity information[edit]

Table 1

Entity information Legal name of entity Wikimédia France
Entity's fiscal year (mm/dd–mm/dd) 07/01 - 06/30
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 3
Contact information (primary) Primary contact name Christophe Henner
Primary contact position in entity Vice-chair
Primary contact username schiste
Primary contact email christophe.henner@wikimedia.fr
Contact information (secondary) Secondary contact name Adrienne Charmet-Alix
Secondary contact position in entity Director of programs
Secondary contact username SereinWMfr
Secondary contact email adrienne.alix@wikimedia.fr


Overview of this quarter[edit]

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • As the round 1 FDC allocation was a bridge funding until round 2, it would be quite lengthy to go through all the changes we made line by line. If you need more details, you can find on our post round 1 reviewed budget for the period from mid November to end of Q2. As an overview, we postponed to after the FDC round 2 any new project, and all recruitements as well (save the administrative assistant). The programmatic budget were sized down to their bare minimum. We removed all planned fundings to support international Wikimedia events (such as the Wikimedia Conference or Wikimania). Regarding Wikimania, we sized down the number of Wikimedia France official representatives to 4 persons plus up to 5 members (as a comparison we had 3 time this year budget last year to support editors to go to Wikimania). The following report is based on our new budget but we tried to use our round 1 proposal basis to makes its reading and comparison with the proposal easier.
Picture of the Year on Wikimedia Commons: Picture taken by a curator of the Museum de Toulouse and which is part of our project with the Museum of natural history of Toulouse

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • Public Domain Day : successful event, with good collaboration with french partners such as the local OKFN reps. Over 80 attendees, a good outreach event to help people understand what is Public Domain.
  • A picture from our project with the Museum of natural history of Toulouse was elected Picture of the year 2012 on Wikimedia Commons. It emphasizes the quality of the pictures this kind of project creates (617 valued pictures, 312 quality pictures, 69 featured pictures as of April 2013).


WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • French Wikipedia : Training sessions targeted toward several different types of new contributors, development of the Framakey-Wikipedia (Wikipedia offline on a USB stick made available online and in some libraries)
  • Wikimedia Commons : Many uploads from people that benefited of support from Wikimedia France (media accreditations, photo equipment, photo parties) ; a new mass-upload project (the Ancely collection), improvement of the categorization and metrics for photos "supported by Wikimedia France"

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • Regarding new contributors
    • Number of new contributors (thanks to Wikimedia France programs): around 400
    • Number of new articles created : around 200 on fr:WP
    • Number of files uploaded on Wikimedia Commons by new contributors: more than 100
    • Total volume of edits : around 1 Mo
  • About enrichment of Wikimedia content by wikimedians thanks to Wikimedia France
    • Number of files uploaded "supported by Wikimedia France": around 4,000

Financial summary[edit]

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter[edit]

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
FDC allocation Euro (€) 73,800 73,800 73,800 96,309 96,309 Due to exchange rate changes, the USD amount is slightly above than when the allocation was approved in November. We transfered the EUR defined during the Round 1
Membership fees Euro (€) 4,000 2,044 2,044 2,220 2,667
Financial interests Euro (€) 5,000 14,000 14,000 6,525 18,270 All financial interests are credited in January for previous year
Other revenue Euro (€) 0 719 719 0 938.30 goodies, training payments

* Provide estimates in US Dollars


Spending during this quarter[edit]

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Francophonie and Languages Euro (€) 19,300 2,133 2,133 25,186 2,783 2nd deployment of Afripedia planned for Q2
GLAM Euro (€) 10,000 802 802 13,050 1,047 We have found solutions for free-of-charges training sessions and events. More expenses planned for Q2.
Community Euro (€) 5,875 1,981 1,981 7,666 2,585.21
Communication and pedagogical material Euro (€) 4,700 1,100 1,100 6,133 1,435 We are working on new material (bookshelfs, annual report), expenses planned for Q2.
Europeana Euro (€) 30,000 30,000 30,000 39,150 39,150 All expenses were planned for Q1.
Research and Education Euro (€) 8,500 182 182 11,092 238 Projects to be funded during Q2 (Research award, Wikiconcours)
Semanticpedia Euro (€) 18,500 0 0 24,142 0 Projects to be funded during Q2
Wikimania Euro (€) 10,000 0 0 13,050 0 Planned for Q2
Functionning Euro (€) 67,500 33,754 33,754 88,087.50 44,048
Fundraising Euro (€) 31,000 40,412 40,412 40,455 52,737 2012 fundraising was much more efficient than expected. Though this is a good thing it generated extra cost, especially in managing the influx of cheques we received.
Staff costs Euro (€) 181,300 66,457 66,457 236,596 86,726 The ED has left, we cancelled the "community" recruitment

* Provide estimates in US Dollars


Progress toward this year's goals/objectives[edit]

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'

Program 1[edit]

Education
What are the objectives of this program? Please include metrics.
  • Reach new editors in the Academic et Educational World (students, PhD students, professors and researchers).
  • Promote Wikimedia projects in secondary school.

Metrics planned were:

  • 15 workshops for PhD students and researchers in charge of courses and with teachers;
  • Date of Damville and Wikiconcours projects with high schools students and pupils completion, initially planned for end of March 2013.
  • Number of educational booklets provided to researchers for their courses;
  • Support 1 educational project involving students.


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • 3 trainings with researchers, librarians in charge of courses: 35 attendees
  • 3 trainings with PhD students: 60 attendees –> 33 articles added. 800 Ko of content added
    • As those trainings were provided as part of the student cursus they had to add to their user page a specific userbox that allowed us to finely track how much content they added to the projects
  • 2 trainings with teachers: 40 attendees
  • 1 training with students: 15 attendees
  • publishing and disseminating of 100 booklets for researchers in charge of courses
  • The Wikiconcours and Damville projects were slightly delayed and will be finished during Q2.

Resources :

  • volunteers : Working group "education" (around 16 persons, 5 greatly involved with the projects)
    • support training, welcome the new contributors in the Wikimedia projects
    • help to translate and prepare the booklet for researchers in charge of courses
    • present at the association stand during conferences and help with the communication of the education projects
    • dissemination and relay on Wikimedia projects
  • staff : educational project manager : coordination of the working group, organization of trainings and monitoring of partnerships


Activities conducted.
  • trainings : 9
  • monitoring of Wikiconcours and Damville projects
  • translation of the booklets « Case studies »
  • 2 conferences for high school students and teachers
  • participation at an exhibition for teachers


What worked and what did not?
  • Specific trainings with PhD students and researchers in charge of courses have worked well: we had a lot of registrations and good feedbacks (using our post-trainings assessment surveys)
  • Long term educational projects did not work as well as we expected: too much delay and difficulties for pupils to contribute on the French-language Wikipedia without a significant support.


Any additional details

See coordinate projects pages (in French):


Program 2[edit]

Research
What are the objectives of this program? Please include metrics.
  • Supporting and encouraging research teams working on Wikipedia and free knowledge
  • Popularizing scientific research about Wikipedia and free knowledge
  • Encouraging the academic world to share their knowledge on Wikimedia projects

Metrics planned :

  • For the Wikimédia France Research Award >100 votes from selected articles by the jury ; dedicated website traffic (>5000 unique visitors by month from the annoucement of the winner, >1 blog post (Wikimédia France and Wikimédia Foundation blogs)
  • with academic world: increase the number of editors (>100 user account created, 5% of regular contributors after the contest (3-4 months),> 1 article by participant created, 80% of the content added by members unrevoked; > 5 articles labeled; >1 training with researchers network of Société Française d'Écologie.


Research Award logo.
Progress against these objectives (include metrics and # of volunteers/staff involved)?

Wikimédia France Research Award :

  • 30 votes from selected articles by the jury
  • 2 blog posts for the announcement of the selected papers
  • delay on the announcement of the winner: done on April 29th

Partnership with Société Française d'Écologie (planned for September 2013)

  • delayed during the kick-off meeting, planned for September 2013

Work with academic world :

  • planning of several trainings with researchers working groups (planned for September 2013)


Activities conducted.
  • Wikimédia France Research Award


What worked and what did not?
  • We have fallen behind the Wikimedia France Research Award planning and very few community members voted on selected papers by the jury, mainly due to a lack of communication and interest for the whole community on this project.

What is planned for later this year:

  • co-planification to participate at a study day dedicated to Wikipedia and the science (on the right track)
  • pre-launching of AMCSTI partnership in order to encourage scientific literacy actors to contribute on Wikipedia (on the right track)


Any additional details


Program 3[edit]

GLAM
What are the objectives of this program? Please include metrics.

Objectives were for all year

  • Workshops with GLAM institutions to learn how to contribute. Contributions about GLAM subjects
    • Organization of several workshops (10) with volunteers and staff members for GLAM institutions --> scope of the linked project narrowed due to lack of funding to recrute staff --> 3 sessions
  • Partnerships with GLAM institutions to liberate content (upload on Wikimedia Projects)
    • Part-time job for a technical employee to help uploading and train people from institutions to share their content
  • Projects with volunteers and GLAM institution to create free cultural content (photographs, video, texts)
    • Sustaining volunteers to have contacts with institutions, helping to have good material


Metrics :

  • Training sessions
    • At least 4 edits by people trained
    • 15% of people geing autonomous after 1 month (we define an editor as autonomous if he edits again outside the scope of the training sessions)
    • 80% of content not revertes
  • Content upload
    • At least 2 category by file
    • 10% of content used on Wikimedia projects
    • 1 blogpost after each mass-upload
  • GLAM institutions
    • At least 3 partnerships with GLAM institutions
  • Sensibilization : conferences focused on GLAM projects on Wikimedia


Training session in Rennes
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • training sessions : 2 out of 3 sessions
  • New contributors from GLAM scope : 12 new contributors, 56 edits, 8,284 bits added, 1 autonomous contributor ([3] (excluding Gordibach — already a wikipedian) and [4])
  • Mass-upload : 1 project in progress [5], all files are well described and have more than 3 categories. Not yet included in other projects than Commons
  • Conferences : 6 conferences (more than 500 people attendees)
  • Public Domain Day : more than 80 attendees (50 people in 2012)
  • People involved :
    • training sessions : regional wikimedian groups (Paris, West of France, 8 people)
    • Mass-upload : GLAM working-group (4 volunteers for Ancely project)
    • Conferences : director of programs (staff) for 4 conferences, volunteers from GLAM working group for 2 conferences (Toulouse and Lyon)
    • Public Domain Day : 2 staff (technical project manager and director of programs), volunteers from GLAM working group
    • Partnerships : 2 new partnerships starting, new partnerships in progress with Musée du Quai Branly (ethnological museum), Musée Dobrée (regional museum, Nantes)
    • Coordination of the GLAM working group and monitoring to help volunteers (for conference etc.) : director of programs (staff)


Ghanaian weight used in the weighing of gold from the collection of ethnology of the Muséum de Toulouse. Phoebus Project.
Activities conducted.
  • 2 training sessions for École du Louvre and Archivists forum
  • 2 new partnerships (Manufacture de Sèvres & Cité de l'Architecture et du Patrimoine) with future training sessions and photo / video parties
  • 1 mass upload project in progress (118 uploads now) from Library of Toulouse
  • 1 project to move a cultural website to CC-BY-SA license (afrisson.com)
  • Continuing the Phoebus project in Toulouse


What worked and what did not?
  • Training sessions were not very successfull because of brevity of the sessions
  • We due to not organize some training sessions for GLAM institutions because of lack of time from GLAM institutions and us (lack of time and funds to recruite new staff)
  • Conferences are very successfull : we were invited in the most important annual conference about museums, culture and innovation in France to present GLAM projects for + 300 people with several testimonies by GLAM already involved in GLAM projects with us
  • Mass upload projects are very difficult because of a lot of work needed by few volunteers able to prepare quality uploads.
  • Public Domain Day was a very successful project, conducted with OKFN France. We had more people than last year and a lot of speakers and artists to promote Public Domain and remix of Public Domain
  • Phœbus project continues to be successfull. The facts that the POTY was made because of this project was very pleasant for volunteers involved in the project


Any additional details

Press about POTY 2012 (from Phœbus project) :


Program 4[edit]

Francophonie and Languages
Afripédia training session in Niger on January.
What are the objectives of this program? Please include metrics.

(Programs and metrics are for all the year)

  • Deployment of plug computers and workshops in African universities
    • Develop offline access to Wikipedia and other Wikimedia projects thanks to Wi-Fi networks without Internet connexion. Offline access is shared with a "plug computer" which creates Wi-Fi network. This network shares Wikipedia through the Kiwix software. The project is made with help and support from the Kiwix team, the Agence Universitaire de la Francophonie and the Institut Français.
    • Using the opportunity of this offline deployment where Internet access is rare and expensive, to train people to well use Wikipedia offline, and to contribute on Wikipedia and Wikimedia projects using the poor local connexion, to give them all the keys to become contributors and leaders of the future Wikimedian communities.
  • Events and workshops in partnership with institutions and communities to present Wikipedia and promote contribution ; creation of new Wikipedia in local languages ; progression of contributions in Wikipedia already active
  • Realization of a francophone newsletter about the Wikimedia projects (inspired by The Signpost and the French Regards sur l'Actualité de Wikipédia) ;
  • Coordination to promote the projects outside the Wikimedia world (eg. international organization of Francophonie) ;
  • Help and sustain to create new chapters in French-speaking countries (Belgium, Tunisia, etc.)


Metrics

Afripédia
  • Do at least 3 missions to deploy Afripédia with user training
  • Metrics regarding the 1st deployment:
    • Having 50% trainers compliant with the objectives fixed in November
      • Deployment of Afripédia material
      • Personal activity as a contributor (100 edits, 5 new articles)
      • Organize 1 presentation of Afripedia project and 1 training session
  • Metrics regarding Afripédia contributors
    • All contributors are identified with the Afripédia userbox
    • Average 4 edits by contributor
    • Average 15% of contributors are autonomous after 1 month
    • 80% of content is not reverted
  • Organize the 2nd deployment and training session
French-speaking Wikimedia community
  • Helping to create (or support the creation of) 2 new Francophone chapters
  • Organizing a francophone meeting into the Wikimedia movement
  • Creating at least one project together in the francophone group
Languages
  • Help to create at least 2 new Wikimedia projects in local languages
  • Organize a meeting or a project for the contributors in regional languages in France
Hardware for project Afripedia: wireless router, plug computer, and USB key.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Afripédia
    • Deployment : 50% of trainers are OK (in 5 countries), other did not respond about the deployment. Pages views are not very high now. We had a few problem with stats on the plug computers and not enough people who know that Wikipedia is available with offline access (partial stats).
    • Afripedia contributors : 100 new users, 12 autonomous (we define an editor as autonomous if he edits again outside the scope of the training sessions), 12 new articles, + 70,000 bytes of text, 226 edits: ok for the retention, no ok for the average number of edits by user, ok for content
    • Afripedia trainers (people trained at the 1st deployment in November) : 16 editors, 650 edits, 108 new articles, 285,000 bytes of text ==> large difference between trainers : 50% of them are very active on Wikipedia and the other 50% are not active.
    • staff involved : director of programs (coordination, support to Afripedia trainers, prepare the 2nd deployment)
    • volunteers involved : Kiwix developers
  • French-speaking community: we did not have time to develop new project due to lack of recruitment
  • Languages: Preparation of one project for training session in French Indian Ocean territories to learn how to contribute in local languages
  • Staff involved : director of programs (coordination, Afripedia program, languages program), tech manager (tech support for Afripedia)
  • Volunteers involved: Kiwix developers, languages working-group
Activities conducted.
  • February : first report with trainers, help to organize training sessions and stats report for Afripédia
  • March :
    • new content available for Afripedia (fr.wikisource [download.kiwix.org/zim/wikisource_fr_all.zim.torrent torrent]), organisation of the 2nd deployment (planned for May-early June)
    • organize future training session in French Indian Ocean territories to learn how to contribute in local languages
What worked and what did not?
  • Afripédia
    • For the most part, what worked is the deployment of the Afripedia project in some countries like Mali, Centrafrican Republic and Chad: trainers are very active on Wikipedia, they are able to train other people to contribute. In these countries, we have the most important part of new editors. In Mali, people has a good reflexion about the way to improve success and work to have a better organization and communication
    • The plug computer which allows offline access is definitively a good way to share Wikimedia content in poor-access areas. In Mali, people install offline Wikipedia in a lot of computers in country. In the universities, like in Niger, every department wants to have its Afripedia material and we must find a solution to give them (financial and material solution). IFADEM, a network for teachers formation in Africa, wants to buy around 100 Afripedia plug computer to install in primary schools in several countries of Africa
    • What did not work is the motivation of certain people: they were very enthusiasts during the training sessions and are not serious for the deployment of Afripedia project. They don't answer to emails and we don't know if they have organized deployment and formations. We need to have a support from the Agence Universitaire de la Francophonie to coordinate reports and deployment in the different universities (in progress for the 2nd session)
    • We had some problems to have the right communication on universities : not enough people know that Afripedia is available and free to use. We worked with Malian people to improve communication for students and teachers
  • French-speaking projects and languages: no progress due to a lack of time.
  • We need to have a dedicated project manager to sustain these activities: because of the distance and a specific need of support, it is very complicated to be enough in touch with people and to sustain the project day after day without specific people in charge of the projects.

Any additional details:


Program 5[edit]

Semantic
The signature of the partnership between Wikimédia France (Rémi Mathis, right), the Ministry of Culture (center) and Inria CEO (left) in November gave a very good visibility to the project.
What are the objectives of this program? Please include metrics.
  • Develop a better semantic extraction of Wikipedia by a DBpedia focused on content in French
  • Promote sharing and reuse of Wikipedia content by semantic ways
  • Sustain projects dedicated to improve Wikipedia with help of semantic extraction (dataviz, mapping etc)
  • Host Semanticpedia, a website to coordinate work and innovation about semantic extractions of Wikimedia projects (now Semanticpedia is hosted by Inria, a research and innovation institute who is a partner of the project) [6]


Metrics

  • At least 3 institutional reusers of DBPedia:fr in June
  • Hosting Semanticpedia website in June 2013
  • Organize a contest to encourage datavizualisation and other apps to improve Wikipedia (for June)


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Now we have 2 institutional reusers in GLAM institution who work with DBPedia:fr (beta release), the "Cité de la Musique" (national museum of Music) future website and HDA-Lab, the beta-website of "History of Arts", an institutional website hosted by French ministry of Culture to Art education [7]
  • Stats and evaluation are in progress to prepare hosting of Semanticpedia website by Wikimedia France
  • Not any preparation of the contest
  • 2 demands for specific apps support in progress
  • Staff involved : director of programs (coordination, communication)
  • Volunteers involved : "Semantic" working-group (~15 people, ~6 active), to share wiki-experience with developers
Activities conducted.
  • 1 conference about Semanticpedia and Wikidata, new projects to share content around the Wikimedia projects for students of National Institute of Documentary Technics (Institut national des techniques de la documentation) (50 attendees)
  • 1 brainstorming with ministry of culture and INRIA researchers about new semantic projects (especially Wiktionary)
  • Preparation of hosting
What worked and what did not?
  • We had a very good visibility after the signature of the partnership in November, with the Ministry of Culture herself. But after this moment, many people from institutions were very enthusiastic about the project without well understanding what it means really. We did not have pedagogical material to explain how functions DBPedia (in French) and spent a lot of time explaining the project.
  • We need to prepare more communication material and pedagogical material to share with institutions and reusers
  • We have an active community of reusers outside cultural and institutional world many young entrepreneurs work with DBPedia:fr: we need to better respond to them and encourage them to share their work and work to improve Wikipedia with their innovations.
  • We did not have enough time to start the dataviz and apps contest but we will start before June to encourage work around Semanticpedia project


Program 6[edit]

Community
What are the objectives of this program? Please include metrics.
  • Help and support for Wiki Loves Monuments ;
  • Events with partners (like OpenStreetMap)
  • Micro-grant committee ;
  • Increase new volunteers and contributors
  • Develop local partnerships
  • Deployment of 5 volunteers in civilian service supervised by a staff member in charge of territorial development (linked project removed due to lack of funding)
  • Support the organization of a Wikicon (linked project removed due to lack of funding)

Metrics

  • Number of micro-grants provided
  • Meeting the deadlines for the wiki-events (Wiki Loves Monuments etc.)
  • Number of contents on Wikimedia projects "supported by Wikimedia France"
  • Number of the memberships


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • 4 demands for micro-funds committee, 4 accepted. 1012€ allocated for photo equipment, framakeys and stand material
  • + 4,000 new photos "supported by Wikimedia France" on Wikimedia Commons (list)
  • Organization of a project with several partners (OKFN, OSM, Open-data movement etc.), undertaken in early April ("Opération Libre")
  • Starting organization of WLM contest in February
  • Members: 437
  • Staff involved: director of programs (coordination), tech manager (for photo material), administrative assistant (handling member expenses & micro-funds)
  • Volunteers involved: micro-funds committee (4 people), photo working group (25 people), WLM working group (20 people)


Activities conducted.
Jérémy Cadot (on the left) parries the flèche attack from Andrea Baldini during the final of the Challenge international de Paris (foil world cup tournament in Paris). − Event attended with a Wikimédia France accreditation
  • “Photo party” in Paris with the Photo Studio
  • Dozen of photo sessions in sport, cultural or scientific events in Paris, Strasbourg, Dinan etc.
  • Use of Wikimedia France photo material (see on Meta)
    • CANON.70-200mm.f2.8.IS.USM.II: 100% borrowed
    • Photo studio: 90% borrowed
    • Kobo Reader: 30% borrowed
    • “Fañch” a full set with a full-frame DSLR and various lenses: 100% borrowed
  • Reflection about metrics and quality of photos
  • Preparation of the “Opération Libre”"" event with free-focused communities (OSM, OKFN etc)


What worked and what did not?
  • The pace of activities in the photo group is very successful. Many accreditations, especially for sport events, allow us to provide many photos for Wikimedia Commons and Wikipedia
  • We have very good relationships with other "free-related" communities, like OSM or OKFN. We can now organize events and projects with them (results into the next report)
  • Micro-funds committee is more active than in previous months, but with some issues. A reflection to change its functioning is in progress, aimed for completion in Q2)
  • It is difficult to start other community support than photo equipment
  • Some projects, especially WikiCon and local development are not started because of no recruitment of specific staff to sustain and help volunteers


Program 7[edit]

Communication
What are the objectives of this program? Please include metrics.
  • Improve communication about chapter activities into and outside the movement
  • Realize pedagogical material for outreach

Metrics

  • Monthly writing and due publication of the "Wikilettre" (monthly report about chapter activities)
  • Number of blog posts published
  • Number of pedagogical documentation shared
  • Number of new pedagogical material created and existing ones updated of existing ones


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Wikilettres: sent every month. Since February we have metrics on recipient open rate.
    • February 2013 : 834 sent, open rate of 29.25%
    • March 2013 : 842 sent, open rate of 31.35%
  • Blog: not active enough (7 blog posts during Q1)
  • Pedagogical material: rewrite in progress (ok)


Activities conducted.
  • Installation of a new system to send the Wikilettre, with customization of emails and stats about open rates and click-tracking to the wiki version
  • Recruitment of an intern for Communication (since March): Aymeric, the new intern, works now on the annual report and on updating the pedagogical material
  • As stated in Education program: realisation of the “Case studies” booklet.


What worked and what did not?
  • What worked: new recruitment (well integrated in the staff), work on the annual report and pedagogical material
  • What did not work: coordination and regularity for blog posts and communication on our projects (Wikimedia France Research Award etc.)


Program 8[edit]

Tech
What are the objectives of this program? Please include metrics.
  • Organize IT developments necessary for the association and projects
  • Develop or support new tools
  • Give an effective support for chapter projects
  • Improve chapter communication (website)
  • Develop fundraising tools
  • Secure and maintain the infrastructure of the association

Metrics

  • Compliance with developments calendar (CiviCRM)
  • Updates of the various tools and website
  • Effective support for chapter projects
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • update and developments for CiviCRM: ok
  • purchase and maintenance of technical equipment: ok
  • development or support for specific tools: ok (dedicated website for project, support for a stats website)
  • staff involved: tech manager, fundraising manager, director of programs
  • volunteers involved: tech working group


Activities conducted.
  • CiviCRM (CRM for member fees, donors and mailing)
    • Update, server for development, specific developments
    • Check import on database (fundraising)
    • cleaning and deduplication of the database
    • Training for good use of CiviCRM
  • Support for chapter projects
    • Support of Wikiscan, a stats projects about fr:Wikipedia contributors (useful for projects stats and metrics)
    • Development of website for Public Domain Day
  • Material: purchase, installation and maintenance of equipment (computers, photo material for volunteers, material for stands)


What worked and what did not?
  • More time spent on CiviCRM than planned: takes time which is not dedicated to other tech projects


Program 9[edit]

Europeana
Screenscast of the GlamWikiToolset Sprint 9 Demo. Demos are organised roughly once a month.
What are the objectives of this program? Please include metrics.
  • Create tools to facilitate GLAM content mass upload on Wikimedia Commons
  • Facilitate enrichment with metadata during uploads
  • Allow extraction of metrics and stats for GLAM content

Wikimédia France give its support essentially by funds (30,000€/year)

Metrics

  • The project has its own metrics. Wikimédia France pay attention about compliance with calendar and metrics
  • Respect our financial commitments
  • Being present during all online meetings and demo sprint


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Financial commitments: ok (30,000€ in january for 2012)
  • Meetings and demo sprint: ok
Activities conducted.
  • Active participation in the 4 meetings
What worked and what did not?
  • Scarce involvement from Wikimedians for the project
  • The project is operational with few weeks of delay. It is still in progress


Lessons from this quarter[edit]

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • We hired in January an administrative secretary who did an important work in structuring administrative and financial issues. She is well integrated within the organisation and provides important support for the activities of the association and its members. We are helped since March by a communication intern, who helps us to strengthen our communication with volunteers, Wikimedians and donors.
  • Many projects were continued despite the lack of funds and capacity to hire new staff dedicated to the programs: Public Domain Day, various editing workshops for targeted audience and by local groups, training sessions with PhD students which work very well, GLAM partnerships in progress. New projects were postponed to late 2013, pending FDC round 2.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • Lack of time for Afripedia and French language projects: lot of work needed, very hard to do without dedicated staff. We also had some delay because of work with external partners: difficulties to work on the same calendar (at one time they may be able to work quickly, while we cannot ; and at another time, it might be the opposite).
  • Wikimedia France Research Award: we had some delays and very little visibility. We had problems with organization and participation: scarce interest came from the Wikimedia community (only very specific people were interested by this project), and our communication was insufficient

What factors (organizational, environmental) enabled your success?

  • Better visibility for Wikimedia France and well recognition by partners: for many years we worked to be viewed as a strong partner for culture and knowledge sharing, and to have successful partnerships with institutions. Now, when we contact a potential partner to start a project, we are often well-known as "serious partner".
  • Regional groups: we do our best to support any interesting project hosted by local groups. We have some strong communities in several cities in France, and try to help them experiment local projects and be autonomous for local actions. "Wikipermanences", photo parties, GLAM or educational training sessions are in progress in > 6 different cities in France, with experience sharing between groups and help from staff members.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Lack of new staff for programs (because of lack of money). We focused on carrying our successful actions without starting brand new projects.
  • Even though it was an informed decision, it was not anticipated that we would postpone the new ED recruitement to Q2. This resulted in an increase of workload for employees and board members.

What changes might you make in executing your initiatives into the next quarter?

  • Increase communication for community and outside public. We have a fellow for communication since March for that. We believe that he will help make WMFR's actions be known at a larger scale, and avoid some projects being unsuccessful because of a lack of communication (e.g. Prix de la Recherche)
  • Staff positions will be more precisely defined in an official document, in order to have missions and objectives of each staff made clear for everyone, to have a better organization and distribution of work between the staff and to better sustain volunteers actions
  • Recruiting an executive director to better ensure and sustain chapter and staff organization (in progress)

Additional information[edit]

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Press review[edit]

Other reports[edit]

Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • There were major changes in our plan due to the round 1 FDC gap funding. Mostly we postponed all our new projects to Q3 2013, after the FDC round 2.

We carried on successful and on-going projects, such as GLAM partnerships, education programs and Afripedia.

All new recruitments were postponed to our 2013 - 2014 fiscal year save for our administrative assistant as we believed that this profile would be key to our reorganization.

The departure of our ED represent an important change and led us to hire a HR firm to lead an internal audit of the organisation. The lessons learnt from this audit will be shared with the movement in the coming weeks.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Signature[edit]

Once complete, please sign below with the usual four tildes.


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