Grants:APG/Proposals/2012-2013 round1/Wikimedia CH/Progress report form/Q3

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Contents

Global metrics overview - all programs[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall[edit]

Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs[edit]

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature[edit]

Once complete, please sign below with the usual four tildes.

Resources[edit]

Resources to plan for measurement[edit]

Resources for storytelling[edit]


Basic entity information[edit]

Table 1

Entity information Legal name of entity Wikimedia CH
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/13-12/31/13
Contact information (primary) Primary contact name Charles Andrès
Primary contact position in entity President CSO
Primary contact username Chandres
Primary contact email charles.andres@wikimedia.ch
Contact information (secondary) Secondary contact name
Secondary contact position in entity
Secondary contact username
Secondary contact email


Overview of this quarter[edit]

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • We do not plan to modify our budget during the year, we prefer to present a revised budget in the last report.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • Strong Presence in Wikimania: We financially support 9 Wikimedians through the regular scholarships process, and add 2 board members, one staff and 4 chapter's member. This year Wikimania was really efficient for Wikimedia CH, we had the opportunities to meet a lot of Wikimedians, and to create new collaborations. It has also been really useful to know what the community is expecting from our chapter, and we use all these feedbacks to prepare our 2013-2014 FDC application.
  • Recruitment of 2 directors

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Overall Community
  • Commons

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • 5 new chapter member, 2 actives, one supportive and 2 Support Organisation

Financial summary[edit]

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter[edit]

Provide exchange rate used:

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
FDC funds CHF 362'000 362'000 0 0 0 362'000 362'000 362'000 362'000 is the FDC amount for 2013
Direct donation to the chapter CHF 20 000 35'996 12'809 3'827.49 G 52'632 20 000 52'632 Localization of the fundraising banners considerably increased the overall donation from Switzerland (through Wikimedia projects and dircetly to the chapter)
Members fees CHF 10'000 1'375 390 231 G 1'996 10'000 1'996 in 2013 we change our invoicing system for membership fees, from now on members will receive in december an invoice for the following year, it means that most of the membership fees will be now collected in december and january
External fundraising for specific projects CHF 100'000 0 30'000 0 G 30'000 100'000 30'000 Donation by the swiss lottery for a GLAM project, digitization of the swiss herbarium. The Eduwiki conference was meant to be used to get external funding, with its cancellation we therefore have an important gap in revenue, but also in expense

* Provide estimates in US Dollars


Spending during this quarter[edit]

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
salaries CHF 191'160 26'098.65 39'988 43'738.60 G 109'825.25 191'160 109'825.25 57% no variance but 2 new staff start in May 2013
IT support and hosting CHF 75'000 18'578.90 9'032.25 25'714.95 G 53'326.09 75'000 53'326.09 71% no variance
administrative costs CHF 57'000 16'486.45 16'034.70 22'298.74 G 54'819.89 57'000 54'819.89 96% The cost of the hiring process was not included in the budget and some expenses are marked as "administrative" whereas it's community manager work cost
fundraising expenses CHF 5'000 3'230.40 0 329.25 G 3'559.65 5'000 3'559.65 71%
Community support CHF 80'000 01'936.75 8731.2411'156.15 15'063.59 G 28'156.49 80'000 28'156.49 35% Wrong imputation during Q2. NO financial support of the WCA this year (less 30 000 CHF), wikimania reimbursment still pending
GLAM projects CHF 100'000 719.20 354.40 1341.62 52'059.51 G 53'755.53 100'000 53'755.53 54% Wrong imputation during Q1, Salary of the Wikipedian in Residence at the National Archives will be invoiced at the end of the period (November). Some project are cheaper than expected like the herbarium and then will expend until June 2014, but with the same budget. The Digitization project in general necessitate far more time than expected and therefore only one new project has been implemented in 2013
Free content generation CHF 33'000 732.350 132.36229.09 150.40 G 864.71 33'000 864.71 1% Wrong imputation of some expense during Q1. Most expensive project will be Wiki Loves Monuments, The living tradition project (50% of the program will not take place in 2013). Overestimation of the cost of this program due to originality of the activities proposed, no reference to compare.
Support to like-minded assocations CHF 20'95035'950 0 6'664.80 4'450.00 G 11'114.80 20'95035'950 11'114.80 31% There was an inconsistency between our budget and our programs. Actually we had initially an "International" program that was merged with the "support to like-minded" -but the budget part was not reported. It was actually not necessary to financially support Wikidata (3000CHF)
Education CHF 81'600 0 485.00 521.00 362.37 G 883.37 81'600 883.37 1% after the cancelation of the EduWiki conference we have 60 000 chf less in the targeted budget, and several actions will take place in the next academic period. Overestimation of printing cost. Expensive activities take place since september, but the higher cost of the Education program is actually the staff time.
TOTAL B C 66'685.53 84'967.62 164'167.41 G 315'820.56 658,710 315'820.56 49% N/A

* Provide estimates in US Dollars


Progress toward this year's goals/objectives[edit]

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'

Program 1: Community support[edit]

Community support
What are the objectives of this program? Please include metrics.
  • To Support the Wikimedia Chapters Association (WCA)
  • To Support Wikimedians
  • To Support foreign Wikimedia entities
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • 10 scholarships awarded (9 actually used) to Wikimedians over the world to attend Wikimania
  • Support to wikimedians: During our Call for project we received 25 "proposals" by 8 different WMCH members, 3 staff and two board members. among the members 4 had never ask support before.
Activities conducted.
  • Call for 2014 project:
    We open a call for project for the 2014 Annual Plan. The Wikimedia CH members and staff were invited to propose two types of projects: Volunteer driven and Staff driven
    The Volunteer driven projects are projects proposed by one, or a group of WMCH members, that require only financial support and basic staff support (standard Community manager support). The Volunteer driven projects should be recognized as useful for the association or the Wikimedia movement, and so it should be a community decision to decide whether or not they should be supported.
    The Staff driven projects are projects proposed by volunteers that require essentially staff work, or proposed by staff themselves. These projects should also be recognized as useful for the association or the Wikimedia movement, and so the community opinion is needed to decide whether or not they should be support. Eventually, the staff driven projects need to be chosen by the Board among the projects supported by the members in order to assure a good distribution of the workload between the staff.
    The proposal period was June 1 to July 31, with a community (WMCH member) review period from July 1st to August 31.
  • Flyers and Brochures realized to support the Kiwix project http://kiwix.org/wiki/Brochure and distributed during Wikimania
  • WMCH has sponsorized a digital camera in Bamako, Mali to help people making and publishing free licensed medias. This camera is freely borrowable at Jokkolabs Bamako. This initiative helps to get new pictures from Mali https://commons.wikimedia.org/wiki/Category:Medias_supported_by_Jokkolabs_Bamako_-_Digital_Camera and to empower local wikimedians.
  • Together with WMDE, WMCH launch the idea of the "Chapter's Village" during Wikimania, https://commons.wikimedia.org/wiki/Category:Wikimania_2013_Chapters_Village. Wikimedia CH had a booth where we presented some of our main project like Kiwix, but also new project to be supported like the Public domain project.
    wikimedia CH booth
What worked and what did not?
  • The call for project process is not as successful as expected. The process is not easy enough to motivate a lot of members to apply, the process used this year suits only to "big" project. The complexity of the process was also too high for the board, and only two board member actually reviewed the proposal. We will improve our process next year to :
    improve the easiness to facilitate involvement of members who never participated to the process before (proposal and review)
    improve the reviewing of the proposal in order to have more "commitment" of the communities
Wikimedia CH Booth at Wikimania in Hong Kong 2013 - 1st location.JPG

Any additional details:

German Community Liaison full report

Get to know the community

In July (as already in May and june) I focused on meetings with active swissgerman Wikim/pedians and met them to talk about their experiences, their involvement in the community, their activities and their needs, their wishes and their visions. This allowed me to have a good overview over the germanspeaking community by the end of July.

Reach and communicate with the community
  • In the past, WMCH sent out a monthly Newsletter only in the english language to all our members. In the 3rd quarter of 2012, I started to translate the Newsletters into the german language in order to communicate to our communities in their mother tongues. This move was especially appreciated by elderly swiss-german people who are not fluent in english.
  • Furthermore I started to interact with the community on Swiss-specific platforms on Wikipedia in order to make sure to communicate important news on platforms where our Community is interacting every day.
  • Another way to interact with the international community was to set up a booth in the chapters village during Wikimania. This booth allowed us (WMCH) to get in touch with the international Wikimedia-Community and to inform about our volunteer's projects. Some of our scholarship recipents, who co-hosted this booth, were able to establish important international contacts for the future existence of their projects (Public Domain Project, KIWIX).
Support the existing community

We try different ways to support the community:

  • Support for Individuals (Scholarships):

We awarded scholarships for Wikip/medians to attend Wikimania and OKCon (and will award scholarships for the attendance at the Diversity Conference & the WikiCon in Karlsruhe). We achieved to get one application from a brand-new member of WMCH and one application from one of our most active swiss Wikipedians, who never contacted us before.These are small steps - but very important ones in consideration of the fact of our rather small community.

  • Support for Groups (Reunions):

Wikipedian Reunions took place since years in the germanspeaking part of Siwtzerland, mainly in Zurich. Rather new was the planning of a frame-program to most of these reunions. Together with the orgainzers of these Wikipedian-Reunions, we found a model where WMCH financially supports the visit of cultural institutions as frame program of these Wikipedians-Reunions. Therefore WMCH supported the visit of the "Theater Stock" Museum in Zurich - and the Wikipedians who attended plan to create an article about this museum, as this does not yet exist.

  • Support of Projects:

A major part of my work goes into support for projects of a few Wikimedians. F.ex. the KIWIX project (about accessing Wikipedia offline) was developed and is led by a Wikimedian who lives in Switzerland. I supported him in developing communicaiton material in order to make KIWIX more established and well known.

Attract new members to the community

In order to attract new community members, I organizied a workshop with Wikip/medians who held Wikipedia/Commons-Workshops in the past. We had a Kick-Off Meeting where we discussed the different possibilities on how to approach potential new Wikipedians/contributors to Commons. This kick-off meeting allowed us to set up a working group which collaborates and exchanges ideas on how to hold workshops and attract potential new members in the future.

Learnings

  • Support the community where there is already a lot of enthusiasm
  • Involve the community at the earliest point possible

Italian Community Liaison full report

Get to know the community

At the start the main task has been that to re-link Wikimedia (and Wikipedia) with the members who left the project.

The job has been that to create a statistic and to contact the editors. In this work it has been identified the reasons of their leaving or the reasons of their reduced contributions.

There is no sense to attract new members if there is no analysis of the leave of the old ones.

Reach and communicate with the community

The Italian community is not concentrated in a single town or in a single area but a lot of members live outside Swiss Italian area, the identification has been hard and in CiviCRM it has been also corrected the main language of communication with the association in order to have an organization more connected with them.

The Italian community has never been build in a single group, but the members played alone and they felt like lonely editors. The meetings in Italian Switzerland have been few and organized by myself before my activity of community liasion.

Before starting to communicate with the Italian members in a regular way, the main job has been that of "data quality" in order to identify the Italian speakers of Wikimedia CH who selected another language as language of communication because they considered their own language as secondary language.

The activity of identification of Italian speaking members is still on going with the improvement of the CRM, in order to communicate with them efficiently, regularly but also in an appropriate way.

Another good activity has been that of the improvement of relations with Wikimedia Italia and with the Latin community (Iberocoop).

Support the existing community

We tried different ways to support the community:

  • Support for Individuals: through scolarships and projects but also like personal support in case of conflicts with the Italian speaking community living in Italy
  • Support for Groups: after having identified the Italian speakers, it has been also identified a location to have recurrent meetings and it has been planned some cultural activities
  • Support of Projects: as community liaison I helped several Italian members (not only Swiss) to have their projects financed though Wikimedia CH but also through Wikimedia Foundation (with GAC or IEG or flow funding)
Attract new members to the community

After several years of experience, I think that the better way to attract new members is to propose them projects and to propose them to collaborate to these projects.

An idea is that of wiki-expeditions because it may be a good team building and can attract members interested to do an activity which can offer also enjoyment.

Learnings

  • Support the minorities in order to keep their support alive, if the minorities consider them outcast, they leave the project
  • Involve the communities proposing them some projects and "high-quality" projects
  • Support the members in their conflicts, my experience is that the conflicts are the main reasons of their leaving
  • Identify the members and identify their interests and be able to read what they need (in this case a CRM is mandatory)


Program 2 : GLAM[edit]

GLAM
What are the objectives of this program? Please include metrics.
  • Increase the GLAM partnerships, particularly with scientific museums
  • Sharing technical knowledge and competences on technical aspects of GLAM projects
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Activities conducted.
  • For an overview of the WiR work, an interview has been published in the GLAM July newsletter on OUTREACH
  • Participation to the OpenGLAM workshop during the OKCon pre-conference. A roundtable with some of the swiss most active Open GLAM actors, library, museum, OpenDATA.CH.
What worked and what did not?
  • The herbarium digitization projects: They work and did not - both in the same time! The digitization process is currently working very well, for a reasonnable price, thanks to the zivi, and with a good quality. The bottle neck is the upload, since the beginning of the project, this part has always been defined as a "volunteer work", but with 15Mo per picture, it's not something that can be done from home. Before the end of the year, the problem will be solved by using the band with of the University of Neuchâtel for the uplaod.

Any additional details:


Program 3 : Free content generation[edit]

Free content generation
What are the objectives of this program? Please include metrics.
  • Increase content in the Wikimedia projects, valorization of the volunteer's work and involvement
  • 75% of swiss living tradition with a wikipedia article in french, german and italian, 33% illustrated; Three partnership with swiss communes.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • We have one additional member asking now regularly for support
Activities conducted.
What worked and what did not?
  • Our members, or the wikimedians, who received support by Wikimedia CH are extremely good at creating new quality content for Commons. Wikimedia CH is lacking a good process to follow this creation of content and document it in a proper way. In the future we want to improve this part without increasing the reporting request to our member, to be able to extract metrics, but also to valorize the wikimedians work by communicating in blog post or by social network.

Any additional details:


Program 4 : Support to like-minded associations[edit]

Support to like-minded associations
What are the objectives of this program? Please include metrics.
  • To increase visibility and credibility of the association, To create synergies
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • We are considering too join two new associations by the end of the year, but we are first evaluating the actual impact that these membership can have
Activities conducted.
What worked and what did not?
  • Becoming a member of another association or a group of association can have a cost that should provide clear benefit to the chapter. In the future all membership will be evaluated every year to identified if there is a real benefit of being officially a member



Any additional details:


Program 5 : Education[edit]

Education
What are the objectives of this program? Please include metrics.
  • To increase to adoption of Wikimedia project by the Academic world, To improve quality by reaching new qualified editors
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Wiki Loves Monuments expedition with youngs in school failure: 8 students make pictures of a monument close to the school cité Suchard,Usine Suchard, for a total of 16 files. The wheather was not good and the number of pictures is then quite low
    Église réformée de serrières.jpg
  • The week after, one young from the previous group taught to a couple of seniors how to upload pictures on Commons for the WLM contest and how to add one of her pictures in a wikipedia article .
Activities conducted.
  • meeting with the "Semestre de Motivation de Neuchâtel" (Motivation semester for student in school failure: Activities planned for October and November this year.
What worked and what did not?
  • The combination of young and seniors is one of our main initiative and we want to improve it in the next month. For that we will also have the help of a student for the Learning and Sociolgy University of Neuchâtel who will follow our activities.

Any additional details:


Program 6 : Staff and office[edit]

Staff and office
What are the objectives of this program? Please include metrics.
  • To improve administrative task treatment, free volunteers time, increase donors satisfaction
  • Increase and outreach of projects, increase of chapter's members, member satisfaction, increase of fund raised outside of the movement
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • two new directors hired
Activities conducted.
  • the recruitment process is described here
What worked and what did not?
  • the external contractor for accountings is not an efficient method for us. Accounting is not only a question of book keeping, the reporting part is also really important, for that we need that regular staff follow more regularly the accounting process.

Any additional details:


Lessons learned[edit]

Lessons from this quarter[edit]

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • Our major accomplishment is the chapter's village. We believe that before the creation of this space during Wikimania, the movement was lacking a real space to exchange. Wikimania in itself is such a space, but with the chapter's village (that should became the Wikimedia Village in the future), we create a space for open live discussion that attract more people than in the previous Wikimania. We believe, that the chapter's village help to connect people within the movement, more widely than the usual meeting space during Wikimanias.
  • Working with Civilist: It might seem as a surprising accomplishment, but being an association recognized by the Zivi administration and being able to attract civilist is not trivial in Switzerland. Only tasks of "public interest" can be covered by Zivis. So far we choose people who can bring added value to the projects, In Neuchâtel, the first one created an cartoon to explain the digitization process, the second one improved the ergonomic organisation of the digitization device and the last one improved the workflow of the digitization process, and replace the software solution used.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • We had no major setbacks in term of programs, but the recruitment process cost us a lot of volunteers time to be run in full transparency and good compliance with the good governance practice.

What factors (organizational, environmental) enabled your success?

  • The work of the Community manager is already giving good result with more members asking for information or support from the association. Already one "old" wikipedian ask for the first time a financial support to attend the Wikicon. Outreach to get new editors is always emphasize, but doing outreach in old community members who never ask nothing to a chapter, can be in fact far more difficult. We believe that the work of our community managers will help a lot in this task, and therefore facilitate the retention of old wikimedians, but also of the new ones.
  • Today we have a "staff team", and as expected the creation of a real team is helping each staff to accomplish efficiently his own work. But the increase of staff is also a challenge for the volunteers, especially for the board. More staff means more management, but also to find a new balance between volunteers work and work which used to be done by volunteers but that should now be done by staff.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Our accounting solution is not efficient, that's why we proposed in our 2013-2014 FDC application to change it. Concretely it means that today we spent too much time to link the expenses to te programs and then report efficiently. Our accounting system is really efficient for donations, it's explained by our history of payment-processor chapter, but we do not have today an history of accounting by programs, then by activities then by type of expense. This will be changed before the end of the year.

What changes might you make in executing your initiatives into the next quarter?

  • We do not plan major modification of our 2013 initiatives. Nevertheless, with the new staff recruited, we will increase our internal expectation regarding reporting and documentation of activities.

Additional information[edit]

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Compliance[edit]

Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • yes

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • yes

Signature[edit]

Once complete, please sign below with the usual four tildes.