Grants:APG/Proposals/2015-2016 round1/Amical Wikimedia/Proposal form

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Amical Wikimedia received a funds allocation in the amount of EUR 68,000 (~$76,000) in 2015-2016 Round 1. This funds allocation was recommended by the Funds Dissemination Committee on 23 November 2016 and approved by the WMF Board of Trustees on 21 December 2016.


If you need to review the edit instructions you will find them in the editintro.

  • Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
  • This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
  • This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
  • Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
  • Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
  • Please Email FDCSupport@Wikimedia.org with questions about using the form.

A few terms used in the form:

FDC proposal form terms Wikimedia terms Learning & Evaluation terms

Overview[edit]

1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.
  • Amical Wikimedia's 2016 annual plan keeps focused on improving Wikimedia's projects content. It's been drafted again following our community-driven model marked by our 2014-2018 strategic plan. This year we will focus our efforts even more in the educational sector, since we consider it a key source from which we can obtain better content and new users, and which may behave as a new mind setter to educational, scientific and research community. Regarding our past successful GLAM projects, we will keep developing them but in terms of depth over breadth, starting to look at becoming more strategic and selective about pursuing opportunities, and yet carefully balancing that with the needs and interests of volunteers, as mentioned by WMF's on our last impact report. We will keep developing programs that can be sustained independently of our organization, so the indirect results of our efforts are multiplied.


2. Name, fiscal year, and funding period.
  • Legal name of organization: Amical Viquipèdia (Amical Wikimedia)
  • Organization's fiscal year: 01/01-12/31
  • 12-month funding period requested: 01/01/2016-12/31/2016
  • Currency requested: Euro
  • Name of primary contact: Arnau Duran (President) president@wikimedia.cat (User:Arnaugir) // Àlex Hinojo (Programme Manager) glam@wikimedia.cat (User:Kippelboy)



3. Amount requested.

Table 1

Currency requested US$
Total expenses for the upcoming year 75,500.00 EUR 84,333.50 USD
APG funding requested for the upcoming year 68,000.00 EUR 75,956.00 USD
Amount of funding received from WMF for the current year 82,100.66 EUR 91,706.44 USD

Change 28 set 2015 EUR/USD = 1.117 (ECB)

4. How does your organization know what community members / contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?

We have held assessment meetings with the board, core community members and onwiki. With the board we discussed how our new 2016 plan can help Amical to move forward towards the 2014-2018 strategic plan goals, evaluating what we are and have been doing on 2015 and trying to frame next year's big picture and goals. In September 5th we had a real-life meeting opened to Amical members and the whole community of Catalan Wikimedia projects where we presented our 2016 main tracks proposals and community members could openly discuss it and contribute with new valuable content to our year plan. Many of our community's needs and proposals have been included in our 2016 plans.

5. Please provide a link to your organization's strategic plan and separate annual plans for the current and/or proposed funding period, if you have them. A strategic plan is required.


Financials: current funding period[edit]

The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2015 to 31 December 2015 for most organizations). For organizations new to the APG process, your current funding period is the 12 months before your upcoming funding period (e.g. 1 January 2015 to 31 December 2015 for most organizations).


Table 2

Financials for the current funding period
Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected
Currency requested US dollars Currency requested US dollars Currency requested US dollars
Revenues (from all sources) 94,100.66 EUR 105,110.44 USD 89,690.97 EUR 100,184.81 USD 2,000.00 EUR 91,690.97 EUR 2,234.00 USD 102,418.81 USD
Expenses 94,100.66 EUR 105,110.44 USD 49,689.65 EUR 55,503.34 USD 87,222.65 EUR 97,427.70 USD

Change 28 set 2015 EUR/USD = 1.117 (ECB) Table 2 notes:


Programs: upcoming year's annual plan[edit]

This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.

1. For each program, please include your targets for each of the global metrics in this table. All global metrics are required, but you may list a target of zero if there are metrics you do not expect results for. You are welcome to provide your other metrics in the detailed program section below.


Table 3

Program (1) # of newly registered users (2) # of active editors involved (3) # of individuals involved (4a) # of new images/media added to Wikimedia articles/pages (4b) # of new images/media uploaded (optional) (5) # of articles added or improved on Wikimedia projects (6) Absolute value of bytes added to or deleted from Wikimedia projects
Program 1:
Community
50 200 10.000 n/a n/a n/a n/a
Program 2:
Education & Knowledge
1.000 1.000 2.000 750 1000 3.000 n/a
Program 3:
Core projects
300 1.000 3.000 1.000 5.000 10.000 n/a
TOTAL 1.350 2.200 16.000 1.750 6.000 13.000 n/a

Table 3 notes:

  • As this is our first ever targets using global metrics, we can't promise we will reach them. They are just an estimation.
  • We won't use the (6) metric for several reasons:
    • From our point of view, it is beyond our possibilities as a volunteer-driven association to track every single bit of content added or removed. We think you could consider/track (if needed) all the bytes edited in Catalan Wikimedia project because, in fact, our aim is to promote the development of the overall project, not to investigate which percentage of these edits are due to our activity. As jobs in the economy, our activity has direct and indirect influence, and we are specially committed to all activities and projects that generate a lot of activity indirectly, so to parameterize "our" bytes would mean documenting only half of the truth. This applies also to the rest of global metrics, but while we can handle the other (1-5), with this metric and no easy tool to track it, we can't manage it.
  • Community care metrics include our social media activities.


2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program
  • Be sure the objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
  • Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
  • Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.


Program 1: COMMUNITY

0 OVERVIEW
Viquitrobada 2014

Amical is a community driven group and its aim is to make collaborating easier for the user community, that’s why we collect & promote emerging initiative coming from our members give community support. We want to reach as many people as possible, so everyone has their own space to express how they feel, what he/she needs from Amical and how can he/she collaborate. For Amical, community care is a priority part of our strategic plan 14-18 that differentiates us from many other chapters and honors the name of Amical (which means friendly, in catalan), as we invest time and resources to promote a good atmosphere in the community. People cares of the community because we are part of it. Our basic strategy is to maintain and improve connection channels (viquitrobades, events, chats, workshops, editathons ....) and create personalized spaces, often designed by the users themselves, so members can propose projects, express doubts and complaints, support among each other and openly discuss issues that affect everyone.

1. GOAL.
  • The goal of Community program is to ensure members engagement and committing while taking care of emotional welfare of everybody. We believe people will work better if they feel the project as part of them and they feel appreciated and valued by other members. We want to hear everyone's voice and think about ways to share ideas and best practices to improve Amical's work. This program seeks to find the places to make this exchange available. It also aims to empower users with the techniques and principles that rule Amical projects so they can become more active in external outreach and in internal project management.
2. OBJECTIVES aligned with Wikimedia strategic priorities?
  • Increase community participation and motivation.
3. TARGETS
  • We will hold our 1 annual meeting (Viquitrobada). Outputs, 50-75 people can share their experiences as users and Amical members and we improve team building and commitment within the project. Sharing knowledge, questions and experiences IRL is a great experience.
  • We will have 4 internal formative seminars to empower our members with skills like public speaking, Creative Commons licensing....
  • We will promote at least 4 community driven writing contests during the year
  • We will create a microgrants fund to empower users to start their own small size projects, when funding is needed, with a community approval system.
  • We will follow closely each volunteer driven activity (with specific feedback) to ensure that the project leader have the best time as possible.
4. LOGIC MODEL
  • The personal annual meeting is a key date in our calendar, because of the quantity of people gathered and the amount of new knowledge gained in the debates, round tables and presentations, and follow up tasks after the event. We define ourselves as a volunteer organization, and that means not only we have people offering free work but a way to think about every activity, in which community decides the direction, priorities and takes a leading role in execution of each project. Every member has many channels to make his or her voice heard.
5. ADDITIONAL INFORMATION
  • Community engagement is one of the five pillars that lead our strategic plan. Due to the relative small size of the community (especially related to the almost infinite work to be done), we value every member as a treasure and this special care is already in our name ("Amical" derives from "friend" in Catalan)
  • 50% of Amical's members have participated or co-organized an activity during 2014. We believe this is a ratio that validates our community project, empowering users to become more active. 40% of more active users on Catalan Wikipedia are active Amical members.


6 PROGRAM 1 ACTIVITIES
PROGRAM What? Who? Where? When? Why? How will be measured? Further info
COMMUNITY Viquitrobada 2016 Done by and for volunteers Place TBC Nov 2016 Program 1 overview
  • People attending event
  • Projects raised after the event
  • # of volunteers co-organizing event
Project page
COMMUNITY Internal Wikilove Community care team (volunteers) Online & Onsite Whole 2016 Program 1 overview
  • Number of conflicts on Catalan Wikis
  • Number of volunteers leading projects
  • Number of Amical Members
COMMUNITY Writing challenges Volunteer driven Online Whole 2016 Program 1 overview
  • Number of writing challenges
  • Number of volunteers involved
  • Number of participants
  • Program's global metrics
COMMUNITY Microgrants Volunteer driven Online March-Dec 2016 Program 1 overview
  • Number of grants given
  • Number of volunteers involved
  • Number of projects raised
  • Program's Global metrics
COMMUNITY Internal training Expert driven IRL 1 per trimestre Program 1 overview
  • Number of workshops
  • Number of attendees

Program 2: EDUCATION AND KNOWLEDGE

0 OVERVIEW
University of Alacant catalan language department
1. GOAL.

Education Program wants to show the teaching potential of Wikimedia projects by introducing them to university professors. They will keep including Wikimedia editing as a part of their course projects as assignments and they will be encouraged to become active editors themselves. They will be trained in wikimedia editing and principles so they can teach them to younger pupils.

2. OBJECTIVES aligned with Wikimedia strategic priorities?

This program fits with different strategic priorities. First of all it will increase number of active editors and content, because students will be asked to improve or create articles and upload media to fulfill the course requirements. It will also improve the overall quality of the projects, since the university teachers are the main experts in their own field of research and knowledge, so they will guarantee the quality of the work done by students (or by themselves). Finally, it will help the gender gap strategy because we address to some subjects where are more women than men enrolled. We will reach the younger generations, too, ensuring the fresh vision of new editors.

3. TARGETS
  • Having an ongoing eduwiki project in each of the Universities of the Vives Network (Network of Catalan Speaking Libraries). We will reach it scheduling and presenting eduwiki projects in all of the Universities and doing follow ups with the interested teachers or faculty members.
  • 60 university classrooms collaborating with Wikipedia from different knowledge areas, so we can cover the biggest holes in information we may have, doubling our 2015 goal
  • Keep collecting specific feedback about our new education portal so we can improve it as a tool to smooth the path to Wikimedia projects for teachers, professors and students.
4. LOGIC MODEL

The amount of students enrolled will naturally help to increase articles in Wikimedia projects and, due to the fact that they are being evaluated by their contributions as a part of their courses, they will pay attention to rules and quality requirements. Those are being reinforced by their professor supervision, which adds the expertise of each branch of knowledge. We are addressing to several courses where most students are women, so the ratio male/female editors will be more balanced. Educational projects with universities brings new users, commit active editors (we use personalized online mentorship models), better content to the wiki projects

5. ADDITIONAL INFORMATION
  • We keep improving our own education portal devoted to teachers and students: [1].


6 PROGRAM 2 ACTIVITIES
Program What? Who? Where? When? Why? How will be measured? Further info
EDUCATION &

KNOWLEDGE

Universities

wiki assignments

0,6 FTE Staff

volunteers

Vives Network 2015-2016 course Program 2

Overview

  • Number of repeating/self-guided teachers
  • Number of areas covered
  • Number of classrooms active on wiki
  • Program Global Metrics
EDUCATION &

KNOWLEDGE

New Mindset on

knowledge sector

0,4 FTE staff

Volunteers

Vives Network

Papers

Magazines

2015-2016 course Program 2

Overview

  • Number of papers published
  • Number of attendees to conferences
  • Number of wiki mentions at non Amical's papers


Program 3: CORE PROJECTS

0 OVERVIEW
After years of Wiki Loves Monuments and Wiki Loves Earth we are considering (if community wants so) to prepare Wiki Loves Food

In this plan we have gained in coherence: we try that our activities releases help to retro-feed each of our other program key lines. An example is incorporating sister projects to editathons as a side option, or using libraries as the key node for our territorial coverage but also as the place where Amical members can make their first steps into real life collaborations. Another example is aligning our 2015 projects to creating articles to reach our 500,000 articles milestone, promised for 31/12/2015. On 2016 we will focus on improving quality and as main tracks we will have science and literature.

1. GOAL
  • Maintaining activities in the cultural sector, encouraging cultural projects self-sustaining.
  • Include sister projects in all our programs and activities.
  • Actively disseminate & join the online contests that are proposed by other movement chapters or organisations.
2. OBJECTIVES aligned with Wikimedia strategic priorities?

It will hopefully increase the reach & content of Wikimedia projects. It will also help to increase the number of active editors and available content.

3. TARGETS

Are explicited on our Global metrics goals

4. LOGIC MODEL

We keep using a Kick-off and follow up system, where the employee does the real life workshop or program kick-off and a group of volunteers do the follow up to directly engage with librarians.

  • We keep empowering volunteers to become more active with their local libraries
  • Adding "wiki layers" to already existing partners programs.
5. ADDITIONAL INFORMATION


6- PROGRAM 3 ACTIVITIES
Program What? Who? Where? When? Why? How will be measured? Further info
CORE PROJECTS Bibliowikis Staff + Volunteers Catalan Areas 2016 Program 3

Overview

  • Number of active libraries
  • Number of self guided projects/events
Case study
CORE PROJECTS Wikilibrary Staff Online 2016 Program 3

Overview

  • Number of Wikimedians with special codes
  • Portal translated ongoing
  • Number of librarians
  • Number of content donations by publishers
CORE PROJECTS Viquipèdia 15 Volunteers Barcelona March 16, 2015 Program 3

Overview

  • Number of people involved
  • Number of people reached
CORE PROJECTS Wikiars Volunteers Catalan Areas 2016 Program 3

overview

  • Number of students involved
  • Number of images uploaded
CORE PROJECTS Sister projects Volunteers Online 2016 Program 3

overview

  • Program Global metrics
CORE PROJECTS International

writing challenges

Volunteers & staff online 2016 Program 3

overview

  • Number of other chapter's projects & contests where Amical community joins to translate content
CORE PROJECTS Other projects (Museums, Archives, Year of Science, Health, Ramon Llull) Volunteers Online / Onsite 2016
  • Program Global Metrics


Staff and contractors: upcoming year's annual plan[edit]

Àlex Hinojo (User:Kippelboy) is Amical's FTE employee. Here with Multichill
1. Please describe your organization's staffing plan or strategy here, or provide a link to your organization's staffing plan or organogram.
Amical has no organogram, other than the Board (composed by President, Secretary, Treasurer and one Board member) and one employee.
2. List of staff by department or function.
You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you will have hired by the end of the current funding period, and staff you will have hired by the end of the proposed funding period.

Table 4

FTEs
Department or function End of current funding period End of upcoming funding period Explanation of changes
Programme Manager 1 1 n/a
Total (should equal the sum of the rows): 1 1 n/a

Table 4 notes or explanation of significant changes:

3. How much does your organization project to spend on staff during the current funding period, or in the twelve month period before your proposed grant will start (e.g. 1 January 2016 to 31 December 2016), in currency requested and US dollars?

As said in our 2014-2015 proposal: 46,300.66 EUR / 51,717.84 USD Change 28 set 2015 EUR/USD = 1.117 (ECB)

4. How much does your organization expect to spend on staff during the proposed funding period (e.g. 1 January 2016 to 31 December 2016), in currency requested and US dollars?

Same 46,300.66 EUR (*still need to check legal increase of life cost)


Financials: upcoming year's annual plan[edit]

Detailed budget: upcoming year's annual plan[edit]

Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2016 to 31 December 2016). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.

Revenues: upcoming year's annual plan[edit]

1. Does your organization plan to draw on its operating reserves during the upcoming funding period to support its expenses? If so, please provide the amount you intend to draw from your reserves here. This should not be included as revenue in the table below.
2. Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2016 to 31 December 2016). Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time. Please feel free to include in-kind donations and resources in this table, as applicable, but use the status column to show that they are in-kind resources.

Table 5

Anticipated revenues for the upcoming funding period
Revenue source Currency requested US dollars Status (e.g. guaranteed, application)


Fees memberships and donations 2,500.00 EUR 2,792.05 USD guaranteed
Conferences and workshops 2,000.00 EUR 2,234.00 USD In anticipation
Partnerships 3,000.00 EUR 3,351.00 USD In anticipation
APG TBC Requested
Free office space 6,000.00 EUR 6,702.00 USD In Kind donation
Free conference space (viquitrobada 2016) 2,000.00 EUR 2,234.00 USD In Kind donation
Total revenues (should equal the sum of the rows): 15,500.00 EUR 17,313.05 USD -

Change 28 set 2015 EUR/USD = 1.117 (ECB)

Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.


Operating reserves: upcoming year's annual plan[edit]

Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.

1. How much does your organization plan to have in operating reserves by the end of the current funding period?
There are not plans to increase the amount of operating reserves
2. How much does your organization plan to have in operating reserves by the end of the upcoming funding period?
There are not plans to increase the amount of operating reserves
3. If your organization plans to use FDC funding to increase your reserves in the upcoming funding period, how much FDC funding will your organization use to build reserves?
There are not plans to increase the amount of operating reserves


Expenses: upcoming year's annual plan[edit]

1. Expenses by program (excludes staff and operations).
Program expenses are the costs associated specifically with your organization's programs. These costs do not include operating expenses or staff salaries, which will be described in separate tables. For example, program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.


Table 6

Program Currency requested US dollars
Community 7,500.00 EUR 8,377.50 USD
Education & Knowledge 6,000.00 EUR 6,702.00 USD
Core projects 10,000.00 EUR 11,170,00 USD
Total program expenses (should equal the sum of the rows) 23,500.00 EUR 26,249.05 USD

Change 28 set 2015 EUR/USD = 1.117 (ECB)

Table 6 notes: If your organization has significant funding other than FDC funds for specific programs, please make a note of that here.


2. Total expenses. Please use this table to summarize your organization's total expenses overall.
These are divided into three expenses categories: (1) staff expenses from Table 4 (including staff expenses for both staff working on programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.


Table 7

Expense type Currency requested US dollars
Program expenses (total from Table 7, excludes staff) 23,500.00 € 26,249.05 USD
Operations (excludes staff and programs) 5,000.00 € 5,585.00 USD
Upcoming staff total expenses (from Table 4) 47,000.00 € 52,499.00 USD
Amount to be added to operating reserves (if applicable) 0 0
Total expenses (should equal the sum of the rows) 75,500.00 € 84,333.05 USD

Change 28 set 2015 EUR/USD = 1.117 (ECB)

Table 7 notes:


Verification[edit]

Please enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the [[Special:MyLanguage/<tvar|link>Grants:PEG</>]].
I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities YES


Once this proposal is complete, please sign below with the usual four tildes.


Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.