Grants:APG/Proposals/2015-2016 round1/Wikimedia Österreich/Impact report form

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Purpose of the report[edit]

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs[edit]

Global metrics: Community Support[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 1000 79 + 14 + 30 + 17 + 57 + 1 + 25 + 14 + 3 + 5 + 2 + 12 + 67 + 9 + 2 + 16 + 16 + 12 + 78 + 17 + 31 + 7 + 5 + 2 + 30 + 290 + 10 + 24 + 46 + 5 + 30 + 21 + 6 + 7 + 10
2. # of new editors 179 23 + 28 + 1 + 42 + 19 + 10 + 19 + 13 + 20 + 3 + 1
3. # of individuals involved 1788 95 + 4 + 15 + 31 + 17 + 57 + 4 + 26 + 16 + 4 + 5 + 13 + 150 + 10 + 116 + 9 + 16 + 20 + 21 + 88 + 20 + 34 + 8 + 20 + 3 + 31 + 334 + 13 + 20 + 26 + 74 + 401 + 32 + 23 + 7 + 12 + 13
4a. # of new images/media added to Wikimedia articles/pages n/a
4b. # of new images/media uploaded to Wikimedia Commons n/a
5. # of articles added or improved on Wikimedia projects n/a
6. Absolute value of bytes added to or deleted from Wikimedia projects 418,017,754 By active editors who received direct individual support (in terms of financial resources or technical support/infrastructure).

Global metrics: Free Content[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 444 4 + 45 + 16 + 8 + 35 + 13 + 11 + 11 + 25 + 11 + 5 + 1 + 8 + 10 + 19 + 16 + 28 + 13 + 30 + 5 + 10 + 17 + 23 + 7 + 53 + 20
2. # of new editors n/a
3. # of individuals involved 856 10 + 6 + 46 + 18 + 10 + 36 + 15 + 64 + 11 + 26 + 13 + 2 + 7 + 250 + 10 + 72 + 21 + 18 + 29 + 15 + 31 + 6 + 12 + 18 + 24 + 10 + 54 + 22
4a. # of new images/media added to Wikimedia articles/pages 15,112 see also table in section #Free Content
4b. # of new images/media uploaded to Wikimedia Commons 59,296 see also table in section #Free Content
5. # of articles added or improved on Wikimedia projects 8,983 1 + 1413 + 1 + 1 + 1 + 43 + 2 + 55 + 579 + 1121 + 44 + 67 + 393 + 35 + 23 + 91 + 1 + 5 + 6 + 342 + 1243 + 1 + 35 + 3480
6. Absolute value of bytes added to or deleted from Wikimedia projects n/a

Global metrics: Reach / Free Knowledge Awareness[edit]

Metric Achieved outcome Explanation
1. # of active editors involved 195 4 + 2 + 16 + 3 + 2 + 2 + 3 + 2 + 25 + 1 + 1 + 4 + 3 + 80 + 3 + 1 + 1 + 2 + 1 + 4 + 25 + 10
2. # of new editors n/a
3. # of individuals involved 5,009 2358 reached with newsletter and social media (see table in section #Reach / Free Knowledge Awareness) + 28 + 10 + 45 + 23 + 25 + 13 + 37 + 15 + 80 + 400 + 25 + 13 + 21 + 42 + 3 + 3 + 181 + 80 + 500 + 39 + 100 + 20 + 6 + 95 + 15 + 95 + 12 + 50 + 50 + 25 + 600
4a. # of new images/media added to Wikimedia articles/pages n/a
4b. # of new images/media uploaded to Wikimedia Commons n/a
5. # of articles added or improved on Wikimedia projects n/a
6. Absolute value of bytes added to or deleted from Wikimedia projects 1,765,452 197691 + 654991 + 5086 + 4060 + 184314 + 582237 + 94460 + 11437 + 31176

Global metrics: Learning question[edit]

Learning question: Did your work increase the motivation of contributors, and how do you know?[edit]

We assess this question in the context of our annual community survey. 86% of the participants stated that our activities contribute to motivating them for their online work. We receive similar feedback on a regular basis during our community events, in the written reports of volunteers abour their projects, and through personal on- and offline exchange with our volunteers.

Telling your program stories - all programs[edit]


In 2016 Wikimedia Österreich reached a crossroads: We developed a strategic plan for the coming years and it became increasingly clear that we need new people and new ideas, even if we just want to retain our status quo in terms of status and resources. Relying only on proven recipes will not be enough in the long run. This insight offers us the chance to become a more open, diverse, and innovative organisation, but it is also very clear that this will come with major challenges, as every change does. The main challenge will be to be open for the new - be it in the form of new people or new ideas - while not alienating the majority of our existing community.

We believe that the international movement strategy process will assist us on our way to become a more mature organisation - hence we planned to keep our own strategy flexible enough to incorporate important impulses in 2017 and beyond. We also see promising developments in regard to growing our communities (e.g. the tech community around the 2017 Hackathon) and making them more diverse (e.g. growing momentum around gender gap issues).

However, there are also challenges which might become barriers on our way. WMAT has been facing a conflict of interest debate since the end of 2016, which is a symptom of deeper underlying problems with the German-speaking community and which are beyond our influence as a chapter: the question on how volunteers should deal with copyright violations of media files is still the subject of heated discussions. In addition, there will be a leadership transition within the board this year, which we are prepareing carefully, hoping it will not be corrupted by the conflicts mentioned above.

Some of the most important developments in 2016:

  • Implementing our new mid-term strategy 2017+
  • Increasing the number of decorated images by nearly 150 % compared to last year (despite a very high baseline from last year)
  • Increasing the number of active editors involved in our activities by nearly 130 % compared to last year
  • Second WMAT community survey with high satisfaction rates
  • Increased number of female event participants and volunteers in our projects leads to momentum for project ideas around the gender gap in Austria (watch out for our 2017 reports!)
  • Two of our incubator projects (Wikipedia for Peace and explainer videos) made the leap to the international level and will be adopted by other chapters/communities
  • Becoming the host of the 2017 Wikimedia Hackathon
  • Increase in collaborative projects with the CEE communities (CEE spring, Wikipedia for Peace, Pre-Hackathons)
  • Considerable increase in external funding by 60% (in-kind donations not included).
  • Becoming a pilot chapter for FDC multi-year funding
Winning picture "Hochalpenstraße"

2016 Highlight: Speech of thanks of User:Tudoi61

Winner of the 2nd prize of the 2016 Monuments Day photo competition
User:Tudoi61 won prizes in our photography contests for the second year in a row. During the 2016 award ceremony he delivered a powerful speech which demonstrated the impact these initiatives can have on our volunteers, and the passions that drive them − that being a Wikimedian is a hobby, but can also be so much more than that; a means of integration and learning. Moments like these fuel our work and we wanted to share it here, because we believe that Tudoi61 can be an inspiration for all of us. It also reinforces us in our direction for the next years - to make our community more diverse and having a "home" and the various perspectives on what this means and what it looks like one of our main themes in 2017: #WikiDaheim.

Ladies and gentlemen,

I feel very pleased and honoured to be here today. I have never spoken to an Austrian audience before. [...]

Please allow me to introduce myself. My name is User:Tudoi61. I am an Austrian with Vietnamese roots.

I feel very honoured to win this great photo competition. As a real hobby and professional photographer, I believe it is important to know what one is photographing. As a result, you get to know many things better in life: geography, history, culture, customs....

Ever since photographing became my hobby, I have become more familiar with Austria, in general, and with Vienna as well. I need to study "the country and the people" in Austria more closely - in hopes of being able to represent them well in my pictures.

What should I photograph? How can I photograph this thing or this landscape? What are the names of the museums and their departments? Who are Otto Wagner, Josef Hoffmann, Koloman Moser? Whatever the case may be, I need to find answers to many questions. Today I could be partly satisfied that many places in Austria and many famous Austrian people are no longer foreign to me.

But of course I still need to learn more. To me, every winning photograph is not only a success in terms of photography, but also for my integration. No matter how long you live in Austria, if you have no interest in your second home, you will never be able to integrate well. You will not be able to feel love for Austria.

I would like to give a brief explanation of my winning photograph:

The photograph that won second place on Monuments Day 2016 was taken on my trip to "Großglockner Hochalpenstraße". We hope that this landscape and the "Hochalpenstraße" will become the tenth world heritage site in Austria in 2018. [...]

Thank you very much for listening.

Best regards,


Community Support[edit]

A learning community which continuously strives to become better, which is open for newcomers and comprises a broad and diverse variety of skillsets.

Success – Incubator projects scale on an international level
In 2016 two of our incubator projects of the last years made the leap to an international level, being adopted by other Wikimedia organisations and communities. We are glad to see that these projects are not only thriving in Austria, but provide an added value for the wider movement. It also shows that new ideas and concepts need time to scale, grow bigger, and become sustainable, and that it is worthwhile investing in them over a longer period of time. Innovation needs (long-term) commitment and giving projects time and resources to mature is key.
We are also optimistic about the development of our current incubator project around the Wikimedia Hackathon and tech community building: We are currently implementing some new ideas around regional (tech) community building (with partners form Central and Eastern Europe (CEE)), and newcomer integration (mentoring program) with a special focus on female volunteers. A detailed documentation of our learnings will be available mid-2017 as part of our hackathon reporting and progress report.
Wikipedia for Peace
Wikipedia for Peace
On the one hand we managed to refine the concept of Wikipedia for Peace in Austria, leading to impressively improved results of the 2016 camp. Learnings from the previous year were the basis for an adapted approach, including a new location, a more circumscribed topic (environmental justice), and a refined workcamp concept. The project was nominated as a "Ort des Respekts" (Place of Respect) by an Austrian competition which fosters sustainable social projects.
In addition, the project attracted interest from various groups and individuals: Three participants expressed great interest in organizing similar work camps in their respective countries, which motivated the project manager to prepare the concept in a way that it becomes scalable for an international audience. This will include online materials, but also included a training event in March 2017 with some 20 participants in Vienna for which we received funding of around 13,000 EUR from the Austrian National Agency of Erasmus+ grant programm. As we also presented Wikipedia for Peace on international Wikimedia conferences (WikiCon and Wikimania, where the project was nominated as one of the coolest projects of the year), we were also approached by interested Wikimedians from Armenia, Bulgaria, Wales among others. The first work camp outside of Austria has already been announced; Austria will host its third edition in July 2017 with the focus on "Women for Peace".
Project pages on Meta
Images, videos and audio files on Wikimedia Commons
Media reports
Tiroler Tageszeitung: In Jenbach wächst der Frieden, August 18th 2016
→ RMagazin (Bezirksblatt Schwaz): Wikipedia for Peace: Schreiben für den Weltfrieden, September 7th 2016 (also with an English version of the article)
→ Gemeinde Jenbach: Friedensaktivisten zu Besuch in Jenbach
Interview with WikiStammtisch podcast
"simpleshow" explainer videos
Our cooperation with the simpleshow foundation also came to further fruition in 2016: The colleagues from Wikimedia Deutschland made use of the cooperation by including simpleshow explainer videos into their campaign for Wikipedia newcomers. Part of the project was the creation of video tutorials around Wikipedia editing and community life.

Challenge – Community conflict over licenses and handling of misuse by third parties
There are regular conflicts within the wider German-speaking language (photography) community when it comes to volunteers enforcing their rights in case of copyright violations of their work, i.e. single volunteers claiming compensation for non-attributed use of their work (photos) by third parties via their lawyers. The issue escalated in late 2016 over some media coverage on individual cases and has been dividing the whole German-speaking community ever since. Despite various efforts to mediate this conflict (community workshops in order to find compromises on how to handle such cases with WMAT supported pictures, crisis meetings etc.), we can already see that volunteers from both factions become increasingly demotivated or seclude themselves completely.
In the end of the day, as a chapter we have very limited influence on the course of these discussions and their impact on the Wikimedia projects (new rules introduced via straw polls by the community etc.). This dispute in combination with our conflict of interest issue will very likely influence the results of our community survey in 2017 - which has resulted in very positive ratings in the last two years - as well as the metrics concerning media files in the upcoming year.

Objectives and results
Objectives 2016 Last year (if applicable) Progress until Q2 / 2016 Results by the end of 2016
Supporting the participation of 600 active editors in meetings/workshops for community health, skill transfer and innovation. n/a 302 active editors.
734 active editors
Community survey: At least 70 % completely agree or are rather inclined to agree that they gained useful skills for their volunteer work. n/a 86 % agree.
86 % agree.
Community survey: At least 70 % completely agree or are rather inclined to agree that they feel appreciated by Wikimedia Österreich. 74 % agree. 84 % agree.
84 % agree.
Community survey: At least 75 % of the respondents completely agree or are rather inclined to agree that they are satisfied with the general direction of Wikimedia Österreich. 79 % agree. 86 % agree.
86 % agree.
Increasing the number of new editors by 200 through our activities. n/a 142 new editors.
179 new editors.
Increasing the number of new editors by 20 that edit a Wikimedia project after four weeks after their registration. n/a 92 new editors still editing.
98 new editors still editing.
Community health: Absolute value of 85,000,000 bytes added to or deleted from Wikimedia projects throughout the year by active editors who receive direct individual support (in terms of financial resources or technical support/infrastructure). n/a 157,384,951 bytes.
418,017,754 bytes
  • Detailed reports:
Engaging 20 active or new editors who have formerly not been or very rarely been active WMAT volunteers into the planning and/or executing of chapter activities. n/a 15 editors.
24 editors.
Share our learnings: create 3 Learning Patterns on Community Support. 7 Learning Patterns. 4 Learning Patterns.
5 Learning Patterns.
Reports on other activities within the scope of this program:
DACH Volunteer Support Retreat in Vienna (Jan.) + Young Volunteers (Apr.) + Wikipedia Workshops for SCI volunteers (May)

Free Content[edit]

Generating, liberating, and distributing multifaceted and valuable content that fascinates and engages Wikimedia volunteers, partners and readers alike, as evidenced by use in article namespaces and community decorations.

Success – Focus on quality and added value
As described in previous reports, WMAT's main focus concerning content is to make it as high-quality and valuable as possible. The main criteria being the quality of the content (e.g. decorated images), the added value for Wikimedia projects (e.g. encyclopaedic value of rare pictures or documents / usage in Wikimedia projects), and the added value for free knowledge in general, such as new partnerships and contacts or an increased awareness for free licenses in cooperations to liberate content. In this context the very positive outcomes of this program can be regarded as a result of our successful work in the other two programs, especially in terms of community building, outreach, and partnerships. Our investments in photography equipment, skill transfer, and photography activities in general also paid off in a very satisfying manner, especially concerning the quality of new content: 12.45% of all 33.065 "quality images" (QIs) on Wikimedia Commons uploaded in 2016 were supported by WMAT. Looking at the 2016 uploads of WMAT supported media files, an impressive share of 6.94% have been recognized as QIs so far; whereas in general only 0.41% of all media files on Wikimedia Commons become QIs. With these numbers WMAT is clearly leading the pack when it comes to contributing quality content on Commons. Another aspect which we encouraged in the past year in an effort to close content gaps and allocate resources to specific needs is the usage of pictures. Here too, we can detect a positive development with the usage rate having more than doubled compared to 2015. The overall quantity of files supported by Wikimedia Österreich has been comparably stable at around 60,000 for the last three years.
While the outcome of photography projects can be influenced to a certain extent by providing adequate equipment and fostering skill transfer among volunteers, the leverage regarding article creation and quality is very low in a complex Wikipedia like DE:WP. Hence, we are quite satisfied with the results concerning quality and quantity, even if the latter is slightly below target.
2016 also brought a revival of projects targeted at added value for Wikimedia projects, such as the photography project Austrian film and Wiki Loves Parliaments. These projects are aimed at improving the quality of articles and media files on selected topics of public interest and educational value and are usually conducted with influential partners and multipliers (Academy of Austrian Film, Styrian Parliament) promoting awareness for free content and licenses.
For 2017 we are also looking into ways to replicate the model of GLAM cooperation which we introduced with GLAM project with The Vorarlberger Landesrepositorium (Volare) in other Austrian regions. Volare is the photography collection of the Austrian state of Vorarlberg which released many of its images under a CC licence which made them unusable on Wikimedia projects: WikiProject Vorarlberg in the German-language Wikipedia is free to pick useful images from Volare and to transfer them to Wikimedia Commons in order to use them for Wikipedia and other sister projects. This process - instead of just uploading all of Volare’s CC-BY images to Commons at once - ensures quality and usability, e.g. having useful file descriptions.
Number and usage of media files supported by Wikimedia Österreich
2015-12-31 Growth 2016-12-31
Total number of files 193,897 + 59,296 253,193
Distinct images used (main namespace only) 29,809 + 15,112 44,921
Decorations for media files supported by Wikimedia Österreich
2015-12-31 Growth 2016-12-31
Featured pictures on Wikimedia Commons 114 + 85 199
Quality images 5657 + 6673 12,330
Valued images 157 + 29 186
Featured pictures on Wikipedia, Chinese 1 +/- 0 1
Featured pictures on Wikipedia, English 12 + 3 15
Featured pictures on Wikipedia, German 14 + 4 18
Featured pictures on Wikipedia, Hindi 1 +/- 0 1
Featured pictures on Wikipedia, Indonesian 2 + 1 3
Featured pictures on Wikipedia, Persian 20 + 3 23
Featured pictures on Wikipedia, Slovenian 2 + 7 9
Featured pictures on Wikipedia, Spanish 1 + 1 2
Featured pictures on Wikipedia, Turkish 0 + 4 4
Featured pictures on Wikipedia, Vietnamese 4 + 1 5
Total 5985 + 6811 12,796

Challenge – Quo vadis Open Data Portal?
The Open Data Portal Austria was established in 2014 and and has been growing constantly in terms of partners and data sets ever since. When we re-evaluated the strategy for the project in 2016, we found that its main value or USP - very similar to Wikipedia - is not so much the platform or website itself, but the network and the community around it. More important than the sheer number of data on the portal is the contribution to data skills and literacy in general and open innovation in particular, two focus areas which led to successful grant applications around those activities in 2016. Hence, our focus in the area of open data also shifted from quantity to quality and data literacy and usage, which is reflected in the lower quantitative numbers for 2016 and the fact that we abandoned this metric for the future. The performance measurement is very specific for the context of the two external grants and will be performed as part of the respective reporting requirements.
Apart from that, the integration of Wikidata in the Austrian open data scene leaves room for improvement (mainly due to licensing issues), but we are optimistic that the Hackathon in Vienna will help us create some momentum in this regard too.

Objectives and results
Objectives 2016 Last year (if applicable) Progress until Q2 / 2016 Results by the end of 2016
Increasing the number of media files supported by Wikimedia Österreich and uploaded to Wikimedia Commons by 45,000. 58,188 media files. 22,402 media files.
59,296 media files.
Increasing the number of media files supported by Wikimedia Österreich and added to Wikimedia article pages by 5,000. 7,158 media files. 3,919 media files.
15,112 media files.
Increasing the number of added or improved articles in Wikimedia projects by Wikimedia Österreich support by 10,000. 12,695 articles. 3,217 articles.
8,983 articles.
Increasing the number of community decorated media files (valued, quality, featured) supported by Wikimedia Österreich on Wikimedia Commons by 3,500. 4,601 decorations. 3,233 decorations.
6811 decorations.
  • Detailed reports:
  • Note: see also table “Decorations for media files supported by Wikimedia Österreich“ above
Increasing the number of community decorated articles in Wikimedia projects by Wikimedia Österreich support by 20. 42 decorations. 10 decorations.
34 decorations
Opening 250 new data sets in the context of the Open Data Portal Austria partnerships. 255 data sets. 45 data sets.
116 data sets.
Share our learnings: create 3 Learning Patterns on Free Content. 1 Learning Pattern. 0 Learning Patterns.
1 Learning Pattern.

Reach / Free Knowledge Awareness[edit]

Creating collective impact on a societal level by working with and through others to achieve more impact than we could ever achieve alone.

Success I – Partnerships

From the start, I experienced a great willingness on the part of Wikimedia to support courses and received lots of assistance. I was particularly impressed by the involvement of volunteers. [...] I myself learned a lot about the work of Wikimedia and am now in a position to integrate this medium into the university curriculum in a more independent manner – the next project is already in the pipeline.

— Andrea Brait, historian, Institute of Contemporary History / Institute for Teacher Education, University of Innsbruck

2016 brought us new exciting cooperations as well as intensified collaboration with long-standing partners:
Regarding our activities in higher education, our cooperation with the University of Vienna is approaching a new level: After designing and teaching university courses with the University of Vienna for almost four years, we are currently planning to make this cooperation more formal by becoming an official sub-entity / project of the department of communication sciences. This would make it easier for interested staff (professors, lecturers) to integrate Wikiversity / Wikipedia in their curricula and research and contribute resources (time, rooms etc.) to our cooperation.
There is a critical mass of people who see potential in this cooperation within the university, but only by institutionalising this partnership it will be possible to scale our activities. It will also make it easier for our evangelists within the university to convince others - most importantly their superiors - that this cooperation can and should be taken seriously. We also hope that this will lead to increased visibility towards external stakeholders, and raise awareness among other educational institutions so they will hopefully follow suit.
(→ Interview with Andrea Brait in members wiki in English)

This project has helped us to create free public access to a lot of information regarding the court [...] The cooperation can only be described as very friendly and appreciative on a personal level and extremely professional on a factual level.

— Josef Pauser, Head of the Library of the Austrian Constitutional Court

We also started new partnerships in new areas - most prominently a Wikipedian in Residency at the Austrian Constitutional Court. This cooperation is innovative, as it goes beyond the classical GLAM scope of such programs, focussing on educational content of public interest which needs qualitative improvement on Wikipedia and its sister projects. We plan to create a blueprint for this type of residency programs based on the experiences of the cooperation with the Constitutional Court in order to make it easier to reproduce it at other institutions which already expressed interest, namely the Austrian Federal Council (second chamber of the Austrian Parliament) and the Central Institute for Meteorology and Geodynamics in Austria. (→ Interview with Dr. Pauser in members wiki in English, → Blog post on the Wikimedia Blog in English and German)

Wikimedia in one of our key companions when it comes to progress with regard to free and open access to knowledge. As a cooperation partner, it sets the bar high, not only in terms of theory, but also contributes a great deal of practical experience.

— Magdalena Reiter, Head of OPEN COMMONS Linz / Jugend hackt Österreich

We also started new partnerships around tech community building in preparation for the Wikimedia Hacakthon 2017. In 2016 we participated in the Jugend Hackt initiative of Open Knowledge and Open Commons Linz, which on the one hand enabled us to promote Wikimedia projects, particularly Wikidata among young coders, and on the other hand provided valuable knowledge transfer on how to motivate and integrate newcomers at tech events.
(→ Interview with Magdalena Reiter in members wiki in English)
In terms of advocacy we were invited to curate a panel on net politics during this year's edition of the ELEVATE festival in Graz - Austria's biggest and most important alternative festival for political discourse with an international audience. This enabled us to present our work and topics of interest for us on a stage which is bigger than anything we could pull-off ourselves. This is also the case for the netpolitical evening, which has become an established event in the Austrian open culture scene in the course of 2016: We co-hosted ten netpolitical evenings over the course of 2016, with an average of 60 participants, covering topics from EU advocacy, cyber feminism, and net neutrality to state of the art research around online discourse and hate speech. The event also has a loyal remote audience via live stream and broadcasting of various free radio stations across Austria. In addition, it became a valuable platform to find partners, participants, or multipliers for WMAT activities (e.g. hackathon, art+feminism). With EU XXL - a platform for European film makers - we found a new partner organization to raise awareness around common concerns regarding the EU copyright reform in Austria.

Success II – Fundraising
As outlined in our Progress Report WMAT has intensified its efforts around diversifying funds in the last years, and in 2016 we could finally see the results in numbers. Not counting grants that go into our activities but are not directly handled by WMAT, or in-kind donations we could see a 60% increase in external funding. WMAT intensified its general fundraising by offering more money transfer methods (for example a direct bank transfer) and by successfully applying for a Google AdGrant, which we use for fundraising as well as for project related campaigns (e.g. WLE). We also successfully implemented fundraising action around Wikipedia's 15th birthday in January, the DE:WP birthday in March, and the Facts Matter campaign in late 2016. Our joint efforts to generate resources for the Open Data Portal (ODP) and related activities have also been quite successful: WMAT received two grants from the Ministry for Transport, Innovation and Technology and the Austrian Research Promotion Agency (FFG). We also started a fundraising campaign around the Wikimedia Hackathon in the last quarter of 2016 which was also a success, although we could see huge differences among the various target groups, i.e. companies and universities. We plan to share more details in the context of our Hackathon reporting once the campaign will be finished in 2017.

Challenge – grantmaking needs an administrative backbone
2016 was a successful year for us regarding fundraising and grantmaking. However, especially grants come with certain administrative requirements and a sometimes underestimated workload for the fiscal sponsor. In Austria, WMAT has been successful in receiving grants as part of funding collectives (e.g. with the Open Data Portal), but while the workload for grant writing and reporting can be distributed among the various stakeholders, WMAT is often the only organisation with the resources to handle the fiscal side of the grants. On an international level, we also see a great demand for fiscal sponsorships and every year we receive several requests from the international community to support them with administration (Wikisource Conference, CEE spring, the international WLE and WLM contests, GLAM coordinators meeting etc.). At the same time, the administrative backbone or overhead is usually being criticised and lacks appreciation, which makes it unattractive for (staffed) chapters to support the communities with such services. In the last months we saw several Wikimedia organisations bigger than WMAT turning down requests for fiscal sponsorships and the WMF support for travel bookings for international scholarships has also been reduced. From our perspective, WMAT's fiscal support is disproportionally high compared to the size of our organization. We consider this work as an act of solidarity with smaller communities, but would like to see a better appreciation of such work on an international level and from the WMF / FDC, in order to encourage more organisations to think beyond their own interests.

Objectives and results
Objectives 2016 Last year (if applicable) Progress until Q2 / 2016 Results by the end of 2016
Increasing diversity by educational activities on Wikimedia projects at universities with 100 individuals of which 60 % or more are female. n/a 104 individuals (63 % female).
143 individuals (65 % female)
Increasing diversity by disposing of specific academic knowledge from educational activities at universities resulting in 300,000 bytes added or deleted from Wikimedia projects. n/a 1,722,839 bytes.
1,765,452 bytes
Gaining 30 media articles about our activities. n/a 28 media articles.
48 media articles.
Reaching out about free knowledge to at least 1,400 subscribers to our newsletter and social media channels throughout the year. 1,821 subscribers. 2,092 subscribers.
2,308 subscribers.
Individuals reached with newsletter and social media
2015-12-31 Growth 2016-12-31
WMAT Newsletter 171 + 29 200
WMAT Facebook 746 + 154 900
WLE-AT Facebook 284 + 63 347
WMAT Advent Calendar Facebook 0 + 48 48
WMAT Google+ 30 + 1 31
WMAT Twitter 580 + 191 771
WMAT YouTube 10 + 1 11
Total 1,821 + 487 2,308
Gaining 200 new subscribers to our newsletter and social media channels by the end of the year. n/a 271 new subscribers.
487 new subscribers.
  • Note: see also table “Individuals reached with newsletter and social media“ above
Involving 20 individuals from 20 different partner organizations in our activities. 27 individuals, 11 organizations. 40 individuals, 16 organizations.
54 individuals, 25 organizations.
  • Detailed reports:
Gaining 16,000 EUR in-kind donations from partner organizations. 16,420 EUR. 6,475 EUR.
15,356.87 EUR.
  • Detailed reports:
By the end of 2016 we have established at least 10 more working relationships between Members of Parliament and Wikimedians (regular meetings, e-mail exchange, phone calls). 37 more working relationships. 4 more working relationships.
18 more working relationships.
In 2016 Wikimedia will attend and/or speak at all dialogues, consultations and events on EU level that have an impact on copyright reform (at least 20, no more than 90 events). 203 events. 27 events.
74 events.
At least 2 Wikimedians from the EU communities will receive a scholarship to visit Brussels and gain public policy experience by collaborating with the EU advocacy group. 1.5 scholarships. 0 scholarships.
2 scholarships.
Deepening partnerships and cooperations by having partners co-sign our position papers and gaining 2 for-profit organizations as advocates for free knowledge goals. n/a 2 for-profit organizations.
2 for-profit organizations.
Ensuring that the text of the EU Copyright reform allows for more content on Wikimedia projects. n/a In progress.
In progress.
Share our learnings: create 3 Learning Patterns on Reach / Free Knowledge Awareness. 2 Learning Patterns. 3 Learning Patterns.
3 Learning Patterns.
Reports on other activities within the scope of this program:
Open GLAM workshop (Vernetzte Welten Conference) (Feb.) + Edit-a-thons: Pinkafeld Higher Technical Institute (May) + re:publica 2016 (May) + Open Commons Congress in Linz (May) + Netpolitical Evening (Jun.)

Revenues received during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
FDC grant EUR 250,000.00 145,801.00 - - 102,729.00 248,530.00 280,448.00 278,602.13 1,470 EUR were deducted as a compensation for spare money from the Wikisource Conference event grant.
FFG grant "Data Pioneers" EUR - - - 9,666.00 - 9,666.00 - 10,835,59 Grant specifically dedicated to open data and the open data portal.
FFG grant "Data Market Austria" EUR - - - - 8,524.79 8,524.79 - 9,556.29 Grant specifically dedicated to open data and the open data portal.
Open data portal sponsoring EUR - - - 2,000.00 - 2,000.00 - 2,242.00 Sponsorings specifically dedicated to open data and the open data portal.
Membership fees EUR 1,500.00 - 1,677.00 - 395.00 2,072.00 1,683.00 2,322.71 Thanks to our systematic database cleanup we could collect some outstanding debts of members who have not paid in several years.
Donations EUR 20,000.00 - 10,132.00 9,954.60 20,086.60 22,436.00 22,908.76
Interest EUR - - - - 115,72 115,72 - 129,72
In-kind donations EUR 16,000 - 6,475.00 8,881.87 15,356.87 17,949 17,215.05 The gross value of our in-kind donations as well as the number of donors increased many times over the last year's figures, but most of it were not expenditures we would have made without the donations (e.g. Google ads worth thousands of EUR).

* Provide estimates in US Dollars

Spending during this period (6 month for progress report, 12 months for impact report)[edit]

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff expenses EUR 130,100.00 - 60,390.00 128,286.00 145,945.00 143,808.60 99%
Operations EUR 32,400.00 - 19,003.00 37,414.91 36,346.00 41,942.11 115% Above target, as the WMAT office moved in early 2017 and there were unplanned costs for the real estate agent, deposit, double rent etc. which was already spent end of 2016.
Community support EUR 69,000.00 - 29,605.00 105.745.80 77,404.00 118,541.05 153% Above target as we advanced some 30.000 EUR (including 25.000 EUR from our savings) for the location rent and other expenses for the Hackathon 2017. Most of the money will be reimbursed by the WMF in 2017.
Free content EUR 22,000.00 - 9,936.00 30.577,20 24,679.00 34.277.04 139% Above target as a result of a highly active photography community (more photography projects, resulting in equally high metrics see Program 2).
Reach / Free Knowledge Awareness EUR 18,000.00 - 7,954.00 13,275.37 20,192.00 14,881.69 74% Below target due to sponsorships (for educational projects and fundraising activities). Money was relocated to Program 2.
Wikisource Conference EUR N/A - 463.00 - - 463.00 N/A 519.02 N/A Remaining bills from the Wikisource Conference grant.
TOTAL EUR 271,500.00 - 127,351.00 315,762.00 304,566.00 353,969.20 116% Above target because of advanced money from our savings for Hackathon expenses.

* Provide estimates in US Dollars


Is your organization compliant with the terms outlined in the grant agreement?[edit]

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • No major changes

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes


Once complete, please sign below with the usual four tildes.


Resources to plan for measurement[edit]

Resources for storytelling[edit]