Purpose of the report

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
Where necessary, explain the context behind your outcome.
In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	12
2. # of new editors	51
3. # of individuals involved	712
4. # of new images/media added to Wikimedia articles/pages	30	Categories:Culture of Maharashtra,Villages in Maharashtra,Water conservation,Marathi Wikipedia Workshops in_Maharashtra
5. # of articles added or improved on Wikimedia projects	60
6. Absolute value of bytes added to or deleted from Wikimedia projects	0.4MB	0.33MB of data added 0.07MB of data deleted for quality maintenance

Telling your program stories - all programs

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.

Exploratory meetings

Intensive exploratory meetings with reputed institutions and community based organisations were held to discuss building long term institutional partnerships with the aim of developing quality content. These institutions include -

Shivaji University's Journalism, Political Science, Environmental science and Marathi Bhasha dept. in Kolhapur.
Dnyandeep, Nature Club, Rotary club, Willingdon College & RP Women's College in Sangli.
Jnana Prabodhini's Psychology dept, School teachers, Research on culture dept and Competitive examination centre.
Jalbiradari, all India network active in natural resource related issues lead by Rajendra Singh.
Sushant Dewalekar from Rajya Marathi Vikas Sanstha along with Marathi WP admin Vijay Sardeshpande (Mahitgar)
People working for Marathi language : Anil Gore (popular as Marathi kaka), Prof. Ram dimbale
Maharashtra Granthottejak Sanstha (MGS) to know the progress of Wikisource Project.
Deccan College : The Deccan College, Post-Graduate and Research Institute, Deemed University, the third oldest educational Institute in the country established on 6 October 1821 is presently ranked 40th among the top 45 Universities of the country. This is the only University in the country dedicated to conservation of past and present Heritage. It is globally known for quality teaching and research in Archaeology, Linguistics and Sanskrit & Lexicography.

Edit-a-thons

On 15 December 2016, an edit-a-thon was conducted in Shivaji University for students and professors of the Political Science Department. Dr. Prakash Pawar, Head of the Department was curating the sessions. In all, 22 new editors began contributing to Wikipedia. This effort is the first step towards building a long term institutional partnership with Shivaji University where many courses are taught entirely in the Marathi language. Upon the successful completion of this event, we were approached by the Department of Mass Communication and the Department of Environmental Science of the University for conducting edit-a-thons for the students and teachers of their department. A significant problem we faced during the event was opening more than six Wikipedia user accounts from a single IP address. The event received media coverage from a leading Marathi language newspaper as well.

Following the success of the first edit-a-thon at Shivaji University, another edit-a-thon was conducted for the students and faculty of the Department of Environment Science, on 23rd December, 2016. Head of the Department, Dr. Prakash Raut was present for the sessions. This edit-a-thon was aimed at creating and editing Wikipedia pages related to environmental issues. A focused effort was also made to create and edit pages related to women environmental activists in India. Extensive discussions were conducted to develop the theme and basic concepts related to these environmental issues. Participants were unaware of Marathi Wikipedia to begin with. During the event, they were trained in basic editing skills and on how to search for concerned articles, categorisations and translations from other language Wikipedias. Majority of the time was devoted to Marathi typing and editing skills. The challenge we faced during this event was the lack of preparation regarding the content on environmental issues. The problem of opening more than six accounts from a single IP address, however, was resolved this time round. A timely request was raised on Phabricator five days prior to the event which made it possible for us to open 25 new user accounts on Marathi Wikipedia.

Exploring new cities and Awareness generation events

CIS-A2K & Jalbiradari shared Marathi Wikipedia demonstration stall at Maha-Agro, big agricultural exhibition organised by State Govt. of Maharashtra held at Aurangabad from 24-27 December 2016. Wikipedia demo attracted attention of young generation, active citizens, activists, teachers, journalists and govt. officials. Around 500 people participated actively in online demo of Wikipedia editing. During this, three enthusiasts also opened their accounts and started editing in Wikipedia. People also registered their interests and contact details for followup in future.

Action plan was evolved through extensive discussions with Rajendra Singh & his colleagues. Major points include -

To build articles on innovative water conservation projects executed by villages in Maharashtra
To build articles on basic scientific concepts of water conservation.
To develop the concept "Water Wisdom on Wikipedia", which is to be taken up as a campaign for Year 2017.

See more details here.

Conducted awareness and training session for 15 coordinators of Jnana Prabodhini Women Empowerment Division, Pune on 29 December 2016. See more details here.

Wikisource Project

Visited Maharashtra Granthottejak Sanstha (MGS) alongwith Abhinav Garule to get acquainted with the people and project. After that, official meeting for review was organised on 29th December in MGS office. The agenda was as follows -

To document the status of the project as against the objectives in MoU
To make final list of scanned books with all details
To select 1000 copyright free books from the list for uploading
To understand the further process of uploading on Wikisource
To finalise the dates for technical training from CIS expert

In the meeting 3 trustees including MGS secretary Dr.Naware & Dr.Chaphekar were present. MKCL (Maharashtra Knowledge Corporation Limited), a reputed organisation is extending manpower support for the scanning of the books. Mr.Uday Panchpor, Sr.GM from MKCL attended the meeting. Till date 2600 books have been scanned. Proper listing as per the agenda is in progress. Discussions held with Vivek Sawant, MD & CEO of MKCL who generously deputed staff for the project. MKCL is ready for technical assistance in further process also.

Pending activities or Upcoming plans

Institutional partnerships

In collaboration with dynamic institutes working in different areas consistently, programs are planned to bring in new editors from enthusiastic students and scholars community. The focus will be on developing Wikipedia catalysts within the institutions for continual contribution.The institutions include -

Institution	Edit-a-thon	Skill building	Photothon	Wikisource
Shivaji University, Kolhapur	Y	Y	Y
Willingdon College & other institutes in Sangli	Y		Y
Jnana Prabodhini, Pune	Y	Y	Y	Y
Women's Studies Centre (KSPWSC), University of Pune	Y	Y	Y
Yashada, Pune	Y		Y
Jalbiradari	Y		Y
SVERI, Pandharpur	Y	Y	Y
KLE Group of Institutions, Belagavi	Y		Y
ILS Law College, Pune	Y

Thematic workshops & Exploring new cities

Geographical area/city	Theme	Wikimedia Projects	Partner organisations
Western Maharashtra region	Water,Biodiversity,Women	Wikipedia,Commons,Source	Jalbiradari,Yashada,Shivaji University,University of Pune
Konkan region	Biodiversity	Wikipedia,Commons	NGO forums
Vidarbha region	Environment	Wikipedia,Commons	NGO forums
Marathwada region	Water	Wikipedia,Commons	Jalbiradari,Yashada
Belagavi,Karnataka	Social issues	Wikipedia,Commons	KLE Group of Institutions
Aurangabad	Tourism	Wikipedia,Commons	Yashada,Marathwada University

Capacity Building events

The objective of this activity is to build cohesive and strong community. Periodic events will be planned to initiate process of evaluation, troubleshooting, new concept development, motivation from thought leaders and consistent contribution. The editors will be trained in Mediawiki tools to bring proficiency in these processes. More meaningful interactions within the community members would be promoted through creative social media applications.

GLAM Activity

The following resourceful institutions are identified to bring valuable copyright free content into Wikimedia commons and Wikisource. Ongoing activity with Maharashtra Granthottejak Sanstha (MGS) will be continued. Other GLAMs include –

Rajwade Sanshodhan Mandal, Dhule
Deccan College,Pune
Bharatiy Sanskruti Mandal, Pune
Jnana Prabodhini, Pune
Pradnya Pathashala, Wai
Pakshi kosh by Maruti Chitampalli, Bhandara

Overall Metrics

-	Target	Progress (at end of Q2)	End of year (projected or actual)
# of newly registered users	410	51
# of active editors involved	62	12
# of individuals involved	705	712
# of new images/media added to Wikimedia articles/pages	3725	30
# of new images/media uploaded (optional)	2800	20
# of articles added or improved on Wikimedia projects	775	60
Absolute value of bytes added to or deleted from Wikimedia projects			0.4MB (0.33MB added+0.07MB deleted)

Activity wise

Wikipedia Education Program (WEP)

-	Expected target	Progress (at end of Q2)
# of newly registered users	250	4
# of active editors involved	17	5
# of individuals involved	450	614
# of new images/media added to Wikimedia articles/pages	2300	5
# of new images/media uploaded (optional)	1200
# of articles added or improved on Wikimedia projects	550	20
Absolute value of bytes added to or deleted from Wikimedia projects	900000

Edit-a-thons

-	Expected target	Progress (at end of Q2)
# of newly registered users	150	47
# of active editors involved	10	2
# of individuals involved	225	90
# of new images/media added to Wikimedia articles/pages	175	4
# of new images/media uploaded (optional)	100	12
# of articles added or improved on Wikimedia projects	175	40
Absolute value of bytes added to or deleted from Wikimedia projects	300000

GLAM activities

-	Expected target	Progress (at end of Q2)
# of newly registered users	10	-
# of active editors involved	5	2
# of individuals involved	30	8
# of new images/media added to Wikimedia articles/pages	1250
# of new images/media uploaded (optional)	1500
# of articles added or improved on Wikimedia projects	50+200000
Absolute value of bytes added to or deleted from Wikimedia projects	15MB

Revenues received during this period (6 month for progress report, 12 months for impact report)

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.

Revenue source	Currency	Anticipated	Q1	Q2	Q3	Q4	Cumulative	Anticipated ($US)*	Cumulative ($US)*	Explanation of variances from plan
A	B	C	D	E	F	G	H	I	J	K

* Provide estimates in US Dollars

In-kind support

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.

Revenue source	Currency	Anticipated	Q1	Q2	Q3	Q4	Cumulative	Anticipated ($US)*	Cumulative ($US)*	Explanation of variances from plan
Volunteer support	INR		-	22000	-	-
Travel & Stay	INR		-	8000	-	-
Event organization and logistics	INR		-	10500	-	-

* Provide estimates in US Dollars

Note :

Shivaji University provided 6 days Volunteer support(VS);2 days Event organization and logistics support (E & L)
Jnana Prabodhini provided 4 days VS;6 days Travel & stay (T & S);1 day E & L
Jalbiradari provided 10 days VS;2 days Travel & stay (T & S);4 days E & L
Sangli organisations provided 2 days VS

Spending during this period (6 month for progress report, 12 months for impact report)

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)

Expense	Currency	Budgeted	Q1	Q2	Q3	Q4	Cumulative	Budgeted ($US)*	Cumulative ($US)*	Percentage spent to date	Explanation of variances from plan
A	B	C	D	E	F	G	H	I	J	J2	K
TOTAL	B	C	D	E	F	G	H	I	J	J2	N/A

* Provide estimates in US Dollars

Resources

Resources to plan for measurement

Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.

Resources for storytelling

WMF storytelling series and toolkit (DRAFT)
Online workshop on Storytelling. By Frameworks institute
- The origin of storytelling
- Story frames, with a focus on news-worthiness.
Reading guide: Storytelling and Social change. By Working Narratives
- The uses of the story.
- Case studies.
Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
Building bridges using narrative techniques. By Sparknow.net
- Differences between a report and a story
- Question guides and exercises.
Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
- Developing a strategy
- Collaboration mechanisms
- Knowledge sharing and learning
- Capturing and storing knowledge.

Work report for December 2016