Grants:APG/Proposals/2016-2017 round 2/Wikimédia France/Progress report form
Purpose of the report
This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.
- 1 Purpose of the report
- 2 Global metrics overview - all programs
- 3 Telling your program stories - all programs
- 4 THEME 1: Content development
- 4.1 Item A: Focusing on heritage
- 4.2 Item B: Activities involving schools and universities
- 4.3 Item C: Languages
- 5 THEME 2: Working with the Communities
- 5.1 Item A: Supporting the Francophone community
- 5.2 Item B: Local groups
- 6 THEME 3: Promoting and Protecting Projects
- 7 Revenues received during this period (6 month for progress report, 12 months for impact report)
- 8 Spending during this period (6 month for progress report, 12 months for impact report)
- 9 Compliance
- 10 Signature
- 11 Resources
Global metrics overview - all programs
We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and
- Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
- Where necessary, explain the context behind your outcome.
- In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success
For more information and a sample, see Global Metrics.
The table below shows our results for all programmes. Due to the various changes experienced by Wikimedia France during these last six months we are not able to detail these results by program. This will be done for the impact report and in anticipation of the next FDC application. In fact, a broad reflection will be conducted in February with the members of the chapter to better measure the impact of our actions and to collectively draw a development strategy for the coming year.
|Metric||End of the Year Targets||Achieved outcome at half year mark||Explanation|
|Participants GM1||9965||1319||This metrics includes all WLM participants, those present at the French Wikicon 2017, and participants to the Lingua Libre project. We also added people who participated in editathons since last July and people trained. The difference between the objective and the results in progress report is explained by the lack of data in two projects : Wikimooc 3 (is not begin yet) and the Wikiconcours lycéen 2017-2018 (the results will be known in June 2018)
Useful link :
|Newly registed editors GM2||2720||178||New contributors come mainly from editathons, we planned to achieve our targets thanks to the Wikimooc 3 and the new version of Lingua Libre|
|Articles added/improved GM3||16700 (and 10550 reuse on the Wikimedia projects)||31348 (whose 29064 are images and 3729 reused (12,8%)||We have already exceeded our goals because of one main reason. We did not really planned a new edition of Wiki loves Monument in April 2017. In fact, discussions took place between members and contributors to decide if we should organize a similar edition than in the past years or start thinking on something new. Finally, at the end of August 2017, some contributors decided to support and organize WLM for 2017. The others content came from the third edition of the "Summer of Regions" campaign and from editathons.
|Press mention||140||abandoned||following the recommendations of the FDC this metric was abandoned|
|People trained||4765||abandoned||following the recommendations of the FDC this metric was abandoned|
|Volunteers hours||not planned||3051|
|Partners satisfaction||not planned||/||This indicator will be in our Impact report|
Telling your program stories - all programs
Summary of the last six months inside Wikimedia France
2017 was particularly challenging because of the moral and organizational crisis that our Chapter has gone through. The crisis had significant organizational, financial and strategic consequences that had and will have a direct impact on our projects.
In terms of organization and governance, the Board was entirely renewed (except one person) by two General Meetings held at the end of 2017 (most of the former board members resigned). The two salaried directors left the Chapter —at the end of November for the Executive Director and at the end of December for the General Secretary. Due to the relative disorganization caused by the crisis and the situation discovered in September, some tasks have been delayed since July. The Board and the staff have done their best to solve the backlog and initiate a real strategic reflection. We are very pleased to see that our voluntary members are eager to participate in decision-making (by voting in large numbers at general meetings) and to take action.
On the financial point of view, the FDC allocated 50% of Wikimédia France's request. This represent a much smaller amount than in previous years. Given the very short delay and the current skills of the Chapter, we did not fully succeed to fill the gap with our own fundraising. This should result in a loss of revenue estimated at 245,000€ as of June 30 (-22%). However, we did not observe any significant decline during the fundraising campaign, or from recurring donors. In addition, the crisis caused a lot of exceptional expenditures (employee departure costs, governance audit, ...). A first quick estimate of the total costs of the crisis will be published in February.
Because of these changes, it was necessary to make some strategic choices. This is why the current 2017/2018 actions plan is very different from the initial action plan.
In terms of human resources, the staff was downsized compared to initial plans. We went from 11.5 FTE (full-time equivalents) to 8, following the departure of Nathalie Martin (Executive Director), Cyrille Bertin (Deputy ED) and Jules Xénard. Two hires are scheduled for 2018. The first will be effective from February 1st: Amélie Cabon as Fundraiser. Indeed, reducing the share of the FDC and diversifying our income sources are one of our main objectives. We have already undertaken various actions in this end:
- we accepted the proposal from the search engine Qwant to promote our fundraising campaign,
- we applied to the “Prix et Trophée de l'initiative en économie sociale de la Fondation du Crédit Coopératif”, a prize for social economy initiatives from a foundation,
- we provided expertise on knowledge management during an internal hackathon of Total.
We are still making continuous efforts in order to reach our budget goal to increase the revenues from partnerships (from 30,000 to 100,000€). The second hiring, planned for mid-2018, would be a person in charge of managing or coordinating the employees. The job description has yet to be defined. The recruitment of this person will be managed by a committee composed of different actors (Board members, volunteers, external experts). On the other hand, we had to give up the hiring of a Web developer for budgetary reasons, despite the needs expressed by our employees. Lastly, the Board decided to distribute the payroll in a less pyramidal way and is currently working on a new salary scale. Employees agreed that their remuneration would be made public.
In terms of governance, we have been keen to resume close collaboration with the Wikimedia Foundation, since communication had become difficult during the crisis. Volunteers and employees have made every effort to respect the Grant Expectations. One of our Board members has a monthly meeting with Delphine Ménard, our Annual Grant Program Officer. We look forward to attending the Wikimedia Conference through our Chair and Vice-Chair in order to participate again in international strategic thinking. We have just launched a governance audit for a budget of 24,000€ to determine the origins of the moral and organizational crisis we have gone through and identifiy our area of progress. This audit will be conducted by Associés en Gouvernance. We also resumed the certification process by IDEAS, a non-profit organization seeking to evaluate and optimize charities practices —as the certification has been suspended due to the crisis. On the other hand, the State recognition of WMFr as a public interest charity (Reconnaissance d'utilité publique), which was almost completed, is jeopardized by our budgetary precariousness. We are waiting for the results of these three processes to reform and restart our audit committee and make the necessary institutional and organizational reforms.
The Board believes that the lack of transparency is one reason for the crisis, which is why we have made many efforts in this regard. The staff has taken initiative to publish an email summarizing its current work on a weekly basis, to which the Board adds the subjects on which it works. Board's decisions and votes (except confidential decisions) will no longer be made on the Chapter's internal wiki but on Meta. In general, we strive to inform our members as quickly as possible so that they can control our action all over the year and not just at the Annual General Meeting. We also work towards making our accounts more transparent and understood by non-specialists: for the first time, annexes of the financial and tax statements (États financiers et fiscaux) were included in our 2016/2017 financial report so that to make clear the evolution of key indicators since 2012. In the next few months, we plan to improve the presentation of the Compte Emploi Ressources, which is a harmonized and simplified presentation of the accounts and a legal requirement for French organizations collecting donations.
Due to these financial, organizational and strategic factors, several projects have been either postponed of abandoned:
- Building awareness among the general public (Theme 1, Item C): the preparation of the third edition of the WikiMOOC is still ongoing. The dismissal of the employee in charge of this project caused some delay in the project prep work. However, we abandoned the idea of creating our own platform for MOOCs because,from our point of view, Wikimédia France lacks expertise to implement such a big project.
- Providing contributors with free to high-quality sources (Theme 1, Item D): the improvement of the Wikipedia Library has been postponed due to the dismissal of the employee in charge of this project, but is still important for us.
- Making the most of our volunteers (Theme 2, Item C): better welcoming new members is still a goal for the chapter but, due to the lack of financial and human resources, this project is currently postponed.
- Lobbying (Theme 3, Item C): the lack of transparency of the previous team shocked members of the Chapter. A complete redesign of this working group is needed to include more volunteers and define clear goals. The project is currently considered abandoned.
- Educational videos (Theme 3, Item D): we had to abandon this good idea developed by one of our interns due to the lack of financial and human resources.
Wikimédia France is now at a turning point. The crisis made us fear the worst, but volunteers and employees are doing their best to ensure continuity with the previous team, to inform our partners of the situation and to continue to support and implement projects. We are determined to pursue and strengthen our efforts towards the editing communities. For this, we need support from the whole movement more than ever.
THEME 1: Content development
Item A: Focusing on heritage
One of the themes generating most interest in terms of contributions is that of local and national heritage. Workshops are regularly organised in France to develop content based on a district or a town featured on Wikipedia (the Riaux/Mediathèque de Moulins editathon). The popularity of the Wiki Loves Monuments competition with French-speaking contributors was clearly demonstrated once again this year. In order to pursue the same objectives and to maintain the current level of dynamism, Wikimedia France has supported the creation of a summer photo campaign known as l'Été des régions (the Summer of the Regions) which was organised for the third time during the summer of 2017. In all, 37,000 photos have been contributed to Wikimedia Commons over the last three years. The latest campaign, which took place in a particularly difficult internal context for Wikimedia France, saw a significant fall in participation (6473 photos). However, when seeking to ensure that the French districts are better illustrated, we should also not overlook the unequal quality of the content concerning them. An additional project was therefore launched in 2016. Based on the realisation that articles on the French districts often all follow a pre-established plan, and that this concerns an extensive corpus of articles (as France has more than 35,000 districts and more than 40,000 if we include potential articles on former districts), we therefore concluded that it should be possible to create a tool, known as Ma Commune Wikipédia (My Wikipedia District), making it possible to identify areas for improvement concerning these articles (through a comparison between districts of similar size), and to present an overview of the areas for improvement and the districts requiring the most work. Following the publication of an initial prototype in May 2016, a full redesign was undertaken from June 2017 onwards and the application was published on July 24 on https://macommune.wikipedia.fr. The 2017 Wiki Loves Monuments campaign demonstrated just how popular this theme is for the French-speaking community.
Item B: Activities involving schools and universities
The chapter’s activities in the educational and teaching fields include teaching people about the media and the provision of information aimed at helping people develop a critical state of mind and encouraging teamwork among pupils and students. To achieve this, we regularly provide “training for trainers” at various levels (teachers and teacher-documentalists) enabling them to carry out educational projects within an establishment. They can also have their project included within a reference framework for several months via the Wikiconcours lycéen, a competition which is aimed at high schools. Regularly updated resources are made available to everyone, including among others the educational kit launched in September 2015. The association has also been officially recognised since 2014 by the Ministry of National Education as an educational association complementary to public education.
We would like to make the association a key player in the fields of media education and information. Via the educational kit, the partnership with the Ministry of National Education, the Wikiconcours lycéen (high school wiki competition), our presence at leading shows and the support for people putting forward projects, we are seeking to raise awareness among target groups within the educational system. It is vital to be able to respond to ministerial priorities by supporting teachers with outstanding projects. As an example, we’re thinking of an eighth-grade teacher (fourth and fifth year of primary school) who, following a meeting with Wikimedia France during a training session in 2014, and with the help of other teachers, encouraged primary school pupils to contribute to articles concerning their home villages and départements (counties). This firstly resulted in the drafting of an outline Wikipedia page accompanied by a letter written by the pupils to the village mayor with a request to wave image rights. We are very proud of this type of project which, three years later, has become a departmental project (Orléans-Tours local education authority). It should be noted that the person proposing this project Cdupuy5 was invited to take part in the 2016 French language Wikiconvention during the roundtable session focusing on Wikimedia classroom projects. A video summarising the launch of this project can be viewed (in French) on Dailymotion: https://www.dailymotion.com/video/x2b0f2e
Item C: Languages
Over the last few years, Wikimedia France has developed several activities aimed at supporting contributors to Wikimedia projects in regional and minority languages, with an initial contribution day focusing on Occitan and workshops in Alsatian. The work carried out with local associations has made it possible to create a network of trusted partners. The cooperation launched with the University of Strasbourg and the Centre National de la Recherche Scientifique (National Centre for Scientific Research - CNRS) last year has given rise to a more extensive initiative to open up their collections of audio material.
THEME 2: Working with the Communities
Item A: Supporting the Francophone community
After the first French language Wikiconvention in 2016, we have continued to encourage better cooperation between those parts of the Wikimedia movement which support contributions in the French language. Closer cooperation has been organised with Wikimedia CH, Wikimedia Canada, the Tunisia Usergroup, and the Ivory Coast and Cameroon Usergroup within Wikifranca. We are trying to plan the association’s activities more effectively when these can have an impact on a wider French language project as part of the Wikimedia ecosystem. We are already involved in organising the 2018 “French language contribution month” which will start next March. Similarly, initiatives aimed at organising simultaneous themed editing days in different countries are being prepared, particularly during international days, including for example contribution workshops focusing on the gender gap during women’s day. The 2017 French language Wikiconvention held from October 19-21, 2017 in Strasbourg is a perfect illustration of the work undertaken to encourage closer co-operation.
Item B: Local groups
The situation with local groups in January 2018
Late 2017 saw a high level of involvement by local contributors’ groups in the internal crisis underway in Wikimedia France. Local leaders adopted a collective position which was opposed to the choices of Wikimedia France’s Board and the Management of Wikimedia France. Although this situation resulted in a certain degree of paralysis in local Wikimedia activities, it also showed the limitations of the regional development strategy as originally designed. Discussions have been initiated with contributors to come up with a new organisational structure as quickly as possible enabling Wikimedia France to more fairly and more effectively fulfil its role when it comes to supporting the community. With this in mind, we have taken part in several discussions and exchanges of experience with other chapters to draw inspiration from the methods used elsewhere (Volunteer support meeting 2017, Wikicon 2017).
However, despite these special circumstances, Wikimedia France has continued to support the projects carried out by the community. Monthly helpdesk/drop-in sessions have continued to be held in Bordeaux, Montpellier and Paris. Twelve micro grants were allocated by the Micro-financing committee, whose role and budget should increase over the coming months. Furthermore, Wikimedia France continues to work closely with other associations working on themes which are similar to ours. Consequently, last October the association supported the organisation of Open Content campaigns aimed at collecting and circulating data from local authorities.
THEME 3: Promoting and Protecting Projects
Item A: Training target audiences (schools, volunteers and professionals)
The association is regularly asked to organise training in contributing to Wikimedia projects (mainly Wikipedia, Wikidata and Wikimedia Commons). The audiences are diverse and usually depend on the theme and the context concerned. The training sessions can be organised at the initiative of a partner or of the association in order to train contributors to future Edit-a-thons or volunteers from the association keen to improve their skills.
Item B: Open Content
In this area in particular, we have taken into account the staff proposal assessment observations in response to our last proposal. Consequently, and to follow on from the reorganisation of our chapter, the first six months were dedicated to redesign our open content programs and GLAM strategy. We needed to analyse the context, make a real assessment, clear targets, define new objectives, and create a link between the rationale behind our decisions and the potential results. The following description try to give more substantial details about this project.
Revenues received during this period (6 month for progress report, 12 months for impact report)
Please use the exchange rate in your APG proposal. 1 € = 1.0907 $
Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan Memberships fees € 8,500 - 112 - - 112 10,581 139 Many members pay more than the amount of membership. Although we have a constant number of members, the overall amount of membership is difficult to assess. APG € 343,000 - 200,083 - - 200,083 427,013 246,089 Donations € 364,000 23,650 215,616 - - 239,266 453,227 297,917 Projects Grants € 100,000 - 31,653 - - 31,653 124,465 39,396 Including Sponsorship, Call for project and Charity products. Miscellaneous revenus € 2,000 1,046 - - - 1,046 2,488 1,301 Other incomes € 22,760 - 1 - - 1 28,314 1 Included in Grants. Assumption of liability € 12,784 12,784 - - - 12,784 15,904 15,904 - Costs transfer € 3,705 8,938 3,866 - - 12,804 4,609 15,928 TOTAL € 856,749 46,419 451,330 - - 497,749 1,065,687 619,265
* Provide estimates in US Dollars
Spending during this period (6 month for progress report, 12 months for impact report)
Please use the exchange rate in your APG proposal.
Table 3 Please report all spending in the currency of your grant unless US$ is requested.
- (The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan Thème 1: Content development € 165,730 35,515 47,420 82,935 205,871 103,109 50% - Thème 2- WORKING WITH COMMUNITIES € 224,694 65,886 74,851 - - 140,737 279,334 174,984 63% - THEME 3 - PROMOTING AND PROTECTING PROJECTS € 167,196 55,877 47,252 - - 103,129 207,885 128,226 62% - THEME 4 - FUNDRAISING € 42,115 12,669 16,789 - - 29,457 52,351 36,611 70% - THEME 5 - OVERHEAD COST € 375,998 83,927 277,825 - - 361,752 467,358 449,650 96% - TOTAL € 975,732 253,873 464,137 - - 718,010 1,212,951 892,572 74% N/A
* Provide estimates in US Dollars
Is your organization compliant with the terms outlined in the grant agreement?
As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
- See above in Summary of the last six months inside Wikimedia France.
Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
- Once complete, please sign below with the usual four tildes.
Resources to plan for measurement
- Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
- Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
- Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.
Resources for storytelling
- WMF storytelling series and toolkit (DRAFT)
- Online workshop on Storytelling. By Frameworks institute
- The origin of storytelling
- Story frames, with a focus on news-worthiness.
- Reading guide: Storytelling and Social change. By Working Narratives
- The uses of the story.
- Case studies.
- Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
- Building bridges using narrative techniques. By Sparknow.net
- Differences between a report and a story
- Question guides and exercises.
- Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
- Developing a strategy
- Collaboration mechanisms
- Knowledge sharing and learning
- Capturing and storing knowledge.