Grants:APG/Proposals/2016-2017 round 2/Wikimedia Norge/Proposal form (rewrite)

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Proposal by Wikimedia Norge to support its annual plan with ~ 220,000 USD.

In the upcoming funding period Wikimedia Norge's annual plan includes two programs:

  • Program Outreach (which includes the Community support and Gender gap programs from previous years)
  • Program Content (which includes the Glam and Academia programs from previous years)

In the Outreach program we will continue our work on involving our communities and developing projects with community members. The program will also include new activities to support the Northern Sami Wikipedia community (former editors and institutions) and a more focused approach to our communications work.

The Content program will, in addition to several online editing and photo contests, continue its glam work (image donations, contests, events) with a selected group of Glam partners such as The National Library, The National Archive, The Directorate for Cultural Heritage and The Nobel Peace Center and a group of higher educational partners (both established partnerships and new) where we are invited to do Wikipedia-editing courses for students. With the hiring of a new part time staff member we will expand our glam work on Wikidata and archives-projects.


Go to Proposal form (rewrite)'s proposal form.


Return to the community review page.

We ask that you please don't make any changes directly to this page after the proposal submission date, but comment on the discussion page.


If you need to review the edit instructions you will find them in the edit intro.

  • Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
  • This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
  • This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
  • Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
  • Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
  • Please Email FDCSupport@Wikimedia.org with questions about using the form.

A few terms used in the form:

FDC proposal form terms Wikimedia terms Learning & Evaluation terms


Overview[edit]

In the funding period 2017-2018 Wikimedia Norge's annual plan includes three programs:

  • Program Supporting communities
  • Program Closing content gaps
  • Program Raising awareness of free, trusted knowledge

Each program has three main axes to give the programs a clear strategic direction:

  • Community involvement
  • Partnerships
  • Diversity

To start aligning our work to the new strategic direction Wikimedia Norge will

  • continue to focus on improving community involvement and giving community support
  • continue to develop and strengthen partnerships with a selected group of Glam and higher education partner institutions
  • expand our work on diversity issues by making these an integrated part of each of our programs


2. Name, fiscal year, and funding period.
  • Legal name of organization: Wikimedia Norge
  • Organization's fiscal year: 01/01/2017–31/12/2017
  • 12-month funding period requested: 01/07/17-30/06/18
  • Currency requested: NOK
  • Name of primary contact: Astrid Carlsen, Executive director


3. Amount requested.

Exchange rate: 0.119 USD

Table 1

Currency requested US$
Total expenses for the upcoming year 2,005,000 238,595
APG funding requested for the upcoming year 1,850,000 220,150
Amount of funding received from WMF for the current year 1,610,000 191,590


4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
  • Due to a conducted community survey in November/December 2016 we have now very useful feedback from community members and contributors:

Based on the survey (targeted active editors) and discussions on the village pump (1, 2) we see three main requests:

  1. That we do more work to support the Northern Sami Wikipedia
  2. That we need to improve our communication so that community members and contributors know how we can support them and they us
  3. To continue to facilitate wiki meetups on different topics in and outside Oslo

The consultations on village pumps, discussion pages, via emails, social media (mostly facebook), telephone calls, meetings and wiki meetups, also gives us useful feedback and information on how we best should use the resources we have available. We would estimate we are part of almost twice as many discussions with community members and contributors by March 2017 than by March 2016. This shows us we are on the right track, and that we need to plan for resources to able to be part of these discussions. We also have a ongoing conversation and host meetings with Glam partners and Educational partners to make sure we plan activities they have a strong interest in supporting and promoting. By hiring a staff member with technical expertice and in-depth experience from the wiki-projects as a community manager, Wikimedia Norge now have the perspective of an active editor among our staff. This has been a very important step for Wikimedia Norge as an organization and will be for so for our future work as well. In 2018-2019 we would like to do a new survey that may include other target groups then active editors.


5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.


Financials: current year[edit]

The purpose of this section is to give the FDC an idea of how your organization is receiving funds and spending funds toward your current plan. Your current funding period is the funding period now in progress (e.g. 1 January 2016 to 31 December 2016 for most organizations. For Wikimedia Norge 1 July 2016 to 30 June 2017).


Table 2

Financials for the current funding period
Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected
Currency requested US dollars Currency requested US dollars Currency requested US dollars
Revenues (from all sources) 1,740,000 207,060 1,318,085 156,852 1,732,085 206,118
Expenses 1,710,507 203,550 1,160,961 138,154 1,715,000 204,085

Table 2 notes:


For detailed financial and activities reports from this year please follow these links:


Programs: upcoming year's annual plan[edit]

This section is about your organization's programs. A program is a defined set of activities that share the same objectives and a similar theory of change. Please share the general goal of each program, and then list the specific objectives that the program will meet. Please do not include information about your organization's operating activities in this section. You may provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section or in a supplementary document, but please do not include these activities here as programs.

1. For each program, and overall
  • Include targets for each of the three shared measures for each program, and overall. If one or more of these required metrics are not relevant to any of your programs, please consult your program officer.
  • Also choose at least two grantee-defined metrics to highlight in this section, and include targets for each of these grantee-defined metrics for each program, and overall. (Other program-specific metrics may be included in your program objectives, in the detailed program sections below.)


Table 3

Shared metrics

  1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
  2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
  3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

  1. Diversity: Number of new or improved articles on women's biographies on Wikipedia Bokmål, Nynorsk or Northern Sami and number of Sami-related items added to Wikidata
  2. Community hours: Hours community members spend on organizing activities or helping staff organize activities (not included are hours spend adding content)
Program Participants Newly registered Content pages Diversity Community hours
Program Supporting Communities 450 70 10,000 100 500
Program Closing content gaps 200 130 37,000 1,000 250
Program Raising awareness of free, trusted knowledge 200 50 % of newly registered define themselves as women 80
TOTAL FOR ALL PROGRAMS 750 850 (690) 200 (150) 47,000 (30,150) 1,100 700 830


Table 3 notes:

  • Strikethrough numbers are the numbers from our original proposal from 1 April 2017. Numbers in parentheses are numbers for comparison from our 2015–2016 proposal.
  • We welcome the grantee-defined metrics that let us include both metrics on diversity and community involvement!
  • Number of images uploaded to Commons have been around 30,000 for the last half year or year, uploads are mainly done by Glam partners but often on our request. The number of uploaded images might be smaller in the upcoming funding period due to transitions at Glam partners. Wikimedia Norge would like to focus on image use and not just the number of images uploaded.


2. Please list your goals and objectives for each program. Please be sure your objectives meet all three criteria for each program
  • The objectives listed are each SMART: specific, measurable, attainable and relevant, and include time-bound targets.
  • Include both qualitative targets and quantitative targets, and remember to highlight your baseline metrics.
  • Provide any additional information that is important to our understanding of this program. For example, you may include needs assessments, logic models, timelines, tables, or charts. Share how this program will contribute more broadly to movement learning, or explain how your program aligns with important Wikimedia priorities such as increasing participation and improving content on the Wikimedia projects.


Overview programs

To start aligning our work to the new movement strategic direction with service and equity as the two cornerstones WMNO will

  • continue to focus on improving community involvement and giving community support
  • continue to develop and strengthen partnerships with a selected group of Glam and higher education partner institutions
  • expand our work on diversity issues by making these an integrated part of each of our programs

What has helped us in rewriting our proposal from 1 April 2017 in addition to the staff and FDC assessments? In September WMNO staff and board had a full weekend strategy workshop where we started evaluating WMNO’s current strategy and our work for the 2016–2017 period. In October 2017 we endorsed the new movement strategic direction and our participation at Wikimedia Diversity Conference in Stockholm and the partnership conference in Berlin in November gave us the chance to take part in important discussions on how we can start aligning our work to the new strategic direction.

In addition to this, conversations with editors and partners have helped us in choosing and formulating targets for this rewritten proposal as well as the results from our community survey held in November–December 2016. Wikimedia Norge's community survey was held to find out more about our user base, both members and other Wikimedia users in Norway. The survey was primarily distributed with CentralNotice on all projects in Norwegian Bokmål and Norwegian Nynorsk, and CentralNotice on all English-language projects for users in Norway, but also via e-mail to all members of Wikimedia Norge and on the Facebook pages for Wikipedia in Bokmål, Wikipedia in Northern Sami and Wikimedia Norge. There was a total of 121 participating users.

Wikimedia Norge have three programs for the 2017–2018 funding period:

  1. Program Supporting communities
  2. Program Closing content gaps
  3. Program Raising awareness of free, trusted knowledge

Each program has three main axes to give the programs a clear strategic direction:

  • A: Community involvement
  • B: Partnerships
  • C: Diversity

Program 1 Supporting communities reflects WMNO focus in 2016–2017 on increasing the community involvement in WMNO projects and WMNO’s efforts to support community activities. Examples of this work are:

Each year we work with The Nobel Peace Center on wikinobel

Program 2 Closing content gaps and Program 3 Program Raising awareness of free, trusted knowledge reflects how WMNO are shifting from partnerships that earlier often have occurred in an ad-hoc, project-based manner to engaging in partnerships with a strategic focus on impact. We will continue to work with a selected group of Glam partners such as The National Library, The National Archive, The Directorate for Cultural Heritage and The Nobel Peace Center and a group of higher educational partners such as the University of Oslo, Oslo and Akershus University College of Applied Sciences and Oslo National Academy of the Arts. As a small chapter we need both funding options and organization of events to happen in collaboration with partners. This helps us spend our resources in an effective and reasonable way and we have more ways of achieving impact in collaborations than we have on our own.


Northern Sami Wikipedia Since our work on the Northern Sami Wikipedia is new and started in July 2017 we would like to present our plans in more details in this proposal: The Northern Sami Wikipedia currently has 7,000 articles and no active community. In our community survey, and in discussions with community members, we are asked to start give active support to this project. The Sami people is a minority in Norway and as a chapter we think is very important that we support small language communities. With the new community manager on board and other well defined partnerships and programs we can build on and learn from, we would like to use our learnings to start a Northern Sami project. The project is divided in 3 phases, and the development depends on the results of each phase. All our 3 programs have activities that are related to our work on The Northern Sami project to best ensure impact. There is a high potential in getting our Glam partners to share Sami cultural heritage on Wikimedia projects. We are also leveraging existing Glam partnerships for this project, which simplifies the process a bit since we don't have to start from scratch with all-new partners.

Phase 1: Outreach and find a dedicated group of editors and partners to be involved. This work started at the February 2017 Glam-wiki meeting in Paris hosted by Unesco and Europeana.

  • Reach out to (a) editors who have contributed to the Northern Sami Wikipedia earlier, and (b) editors who give information on their user pages that they speak Northern Sami
  • Perform a user survey (via Qualtrics)
  • Join the 2017 Celtic Knot Conference
  • Translations into Northern Sami of bylaws, website, etc.
  • Reach out to Wikimedia Suomi, Wikimedia Sverige and Wikimedia RU, where the Sami languages are also spoken, and find possible cross chapter activities

Timeframe: August 2017–February 2018. Progress will be reported on in our progress report January 2018.

Phase 2: Adding content Add already available data from two state institutions, The Norwegian Mapping Authority and The National Library (NB) in collaboration with community members.

  • The Norwegian Mapping Authority, place names in Wikidata

Metrics:

  • Number of new places added to Wikidata: At least 500
  • How many times are those used?
  • The National Library collaboration, Sami literature in Wikidata

Metrics:

  • Number of new works added to Wikidata: At least 500
  • How many times are those used?

Secure national funding to further develop this work. Timeframe: February 2018–June 2018


Phase 3: Creating a community Involve GLAM and educational partners. Timeframe: Next funding period.


Program Supporting communities


This program will strength and support the work done by and the collaborations between a diversity of communities, partner organizations and Wikimedia Norge

Program description[edit]

This program focuses on supporting and involving our communities. In 2017, Wikimedia Norge has worked a lot on improving community involvement in the WMNO programs and to find ways of giving community support to contributors to the various Wikimedia projects. Crucial for this work is the hiring of our fulltime community manager from July 2017. We will continue this work in 2018. Since Norway is a rich country our best ways of giving support is often not by making resources available but by giving administrative support to contributors to make their projects happen: Some examples are: applying for press accreditation, helping out with various applications, booking venues and food for wiki meetups and getting prizes for contests, contact different institutions and organizations to ask for content under free licenses. We also welcome movement discussions on how the resources we have can benefit contributors outside Norway and some of WMNO’s Wikigrants have been awarded to contributors from Bangladesh and Bolivia (2017). We have had crucial input from other Wikimedians working on smaller-language Wikipedias so far in our Northern Sami Wikipedia work.

In this program, our aim is to give support to contributors to help them making their ideas happen, to get to know more contributors from all over Norway and to help a diverse group of people to contribute to the Wikimedia projects. We have built strong Glam and Education partnerships over the last years and this gives us a standing as a relevant and important organization working for free knowledge. We have learned over the past 4 years that online projects work better than offline projects. An offline event with a partner should have a target in an online event. As an example: a guided tour about archive material from Armenia at The National Archive should happen the same week as an online editing contest about Wikipedia. Offline events for active editors should be community led. Offline Glam events are a way of building a partnership and networking, but not an effective way of attracting new editors or writing articles.

Being a chapter with 2.3 FTE we have a good mix of activities now that we have the time and resources to do and that contributors find valuable. We don't expect to make any major changes to this program in 2018 or 2019 and possible changes will very much depend on external national funding that allows us to expand this program.


Goals of this program
  • WMNO is an organization that works together with a diversity of communities and is considered an influential organization in free culture and open knowledge.
  • WMNO supports different community initiatives and share their results in social media together with contributors.
  • In the Northern Sami project WMNO will support knowledge and communities that have been left out by structures of power and privilege.


Challenges
  • Our work is Oslo-centric and we can risk volunteer burnout by focusing our work and projects in and around Oslo. We plan on hosting events outside Oslo at least two times a year and we offer reimbursements for travel expenses to all volunteers.
  • WMNO would still like to find more activities we can offer to give support to active editors and ways of welcoming new editors. All ideas volunteers present are discussed. Some ideas we will not be able to put to life and staff members try to suggest alternatives to support ideas.
  • Many of the Sami institutions and communities we want to collaborate with are in the northern part of Norway (2-3 our flights from Oslo ++), so building a network in the Sami community will take time because of the physical distance. We will have to plan for this in our annual plan and annual budget.


Objectives and targets
A: Community involvement[edit]
Objectives Metrics 2017–2018 Further targets and metrics
Support different community initiatives to build a diverse and welcoming community Participants: 200

Newly registered: 30

Content pages: 8,000

Community hours: 300

  • Award 12 wiki scholarships and travel grants
  • Award access (done twice a year) to online resources through the Wikipedia Library
  • Apply for press accreditation for volunteers
  • Share 10 stories written by editors on our blog about community initiatives, 5 of them in English
  • Help community members organise 5 wiki meetups for volunteers and 2 editing trainings for newbies
  • Organise 2 technical wiki meetups
  • Provide streaming of 2 events
Engage active and new contributors in adding content Newly registered: 10

Content pages: 1,000

Community hours: 150

  • Organize or coorganize online editing contests
  • Award 10 prizes in contests sponsored by WMNO or partners
Involve active editors in our higher education activities Participants: 100

Content pages: 1,000

Community hours: 50

  • Continue our intern program
  • Organize #faktajakt/#1lib1ref
  • Announce higher education Wikipedia lectures on the village pump so active editors can help out online
B: Partnerships[edit]
Objectives Metrics 2017–2018 Further targets and metrics
Involve partners in WMNO community initiatives Participants: 100
  • Get 3 partners as coorganizers for online editing contests
  • Get 4 sponsored prizes from partners for online editing contests
  • Get 5 venues to use for events as in kind donations
C: Diversity[edit]
Objectives Metrics 2017–2018 Further targets and metrics
Increase the number and quality of female biographies on Wikipedia Participants: 50

Newly registered: 30

New or improved articles on women's biographies on Wikipedia Bokmål, Nynorsk or Northern Sami: 100

  • Organise an online editing contests in collaboration with Wikimedia Armenia on female biographies on Norwegian and Armenian Wikipedia
  • Host an Art+Feminism workshop together with partner institution
Build a network among the Sami communities and Sami institutions (Glam or education) Have a list of 6 community members who are interested in contributing to content related to Northern Sami on Wikimedia projects

Have a plan in place for attending one Sami festival and host an editathon together with a Sami partner institution

  • Hold a survey among editors on Northern Sami and establish contact with former and active editors
  • Provide translations of information about WMNO and Wikipedia in Northern Sami
  • Establish 2 new partnerships with Sami institutions
Summary of this program’s targets[edit]
  • Participants: 450
  • Newly registered: 70
  • Content pages: 10,000
  • Diversity: 100 new or improved articles on women's biographies
  • Community hours: 500

Program Closing content gaps

This program will add high quality content to close content gaps on the Wikimedia projects by partnerships between Wikimedia Norge, volunteers and major Norwegian institutions

Program description[edit]

We will continue our GLAM partnerships with a selected group of GLAM partners such as different libraries in and outside Oslo, The National Archive, The Directorate for Cultural Heritage, The Nobel Peace Centre on events, contests and challenges and handing out prizes and help out with mass uploads. The experience and learnings we have from our Glam work will be important for our work on the Northern Sami Wikipedia, for example to have workshops at big events or festivals that attract the same target groups that we have.

As a small chapter we welcome international initiatives such as Art+Feminism done this year in collaboration with Oslo National Academy of the Arts, the Europeana challenges, #1lib1ref (#faktajakt in Norwegian) and Wiki Loves X contests. It's easier for us to join already established initiatives than building activities from scratch alone. We are very glad to continue our collaboration with Wikimedia Armenia, doing a new editing contest in March 2018 on female biographies on Armenian and Norwegian Wikipedias. We will challenge Wikimedia Armenia with a list of 50 missing female biographies on Armenian Wikipedia and they will do the same challenge for the Norwegian Wikipedias. In the coming years we would like to explore ways of doing more cross chapter work as it's an important possibility to close content gaps on the Wikimedia projects.

During 2016–2017 we have worked on getting new partners in the education program, with success. The more experience we get with running this program, the easier it is to find new partners and work. Educating students and academic staff in Wikipedia editing proves a good way of both getting new editors and adding more quality content, as well as it being a long-term investment in getting future academics and future educators to see the potential in sharing knowledge on Wikipedia. The Wikimedia Education Dashboard has been essential in our work here. We wish to continue working with the three University partners we already have in this program, and expand with one new partner.


Goals of this program
  • WMNO will support initiatives and contest that results in high quality images uploaded to Wikimedia Commons with image use across many Wikipedias.
  • Through partnerships with Glam and education institutions WMNO will give access to and contribute to free knowledge.
  • WMNO will take part in national and international partnerships that can break down social, political and technical barriers and enable learning throughout the movement.


Challenges
  • Say no to events and projects that are not aligned with WMNO’s strategy or the movement strategy direction.
  • International initiatives and conferences demands a lot of resources, both money and volunteer and or staff time. We need to make realistic annual plans and budgets for how many activities we can do each year so we are sure to make the best of synergies between our projects.


Objectives and targets
A: Community involvement[edit]
Objectives Metrics 2017–2018 Further targets and metrics
Upload high quality images with usage on different language editions of Wikipedia Participants: 100

Newly registered: 20

Content pages: 2,000

Community hours: 100

  • Apply for press accreditations 8 x for volunteers
  • Organise 2 photo contests: Wiki Loves Monuments and Wiki Loves Earth
Engage in international partnerships with other Wikimedia affiliates Participants: 100

Community hours: 150

  • Organize a 2 week long online writing contest with Wikimedia Armenia in March 2018
  • Collaborate and learn from Wikimedia Sverige on a Wikidata mass upload
  • Active participation in four international wikimedian conferences
  • Set up an international wikimedian advisory group on small language Wikipedias for the Northern Sami project
  • Co-write 2 Learning patterns from cross chapter work
  • Allocate resources from WMNO to two international conferences of highly relevance to WMNO’s programs
B: Partnerships[edit]
Objectives Metrics 2017–2018 Further targets and metrics
Continue Glam partnerships with institutions Newly registered: 20

Content pages: 30,000

  • Continue 3 established Glam partnerships and establish 1 new with a Sami Glam institution
  • Encourage and help with mass uploads with a focus on Sami cultural heritage
  • Organize 3 online writing contests with topics relevant for Glam institutions
Work together with higher education institutions on Wikipedia and free knowledge Newly registered: 90

Content pages: 4,900

  • Give Wikipedia lecturers at 4 higher education institutions
  • Welcome two interns from a higher education institutions to our office in January and May
C: Diversity[edit]
Objectives Metrics 2017–2018 Further targets and metrics
Increase the number of Wikidata items related to Northern Sami place names, history and culture Sami-related items added to Wikidata: 1,000
  • Involve two Glam partner institutions in Wikidata uploads and one new Sami partner institution
Increase the number of female biographies on Wikipedia Content pages: 100
  • Organize Art+Feminism
  • Organize a cross chapter collaboration
Summary of this program’s targets[edit]
  • Participants: 200
  • Newly registered: 130
  • Content pages: 37,000
  • Diversity: 1,000
  • Community hours: 250



Program Raising awareness of free, trusted knowledge


This program will raise the awareness of free, trusted knowledge on the Wikimedia projects and beyond by partnering with others in the knowledge ecosystem

Program description[edit]

In rewriting our proposal from 1 April 2017 we decided to highlight our activities on raising awareness of free, trusted knowledge in a program of its own. Service and equity are the cornerstones of the new movement strategic direction. Collaboration and cooperation through partnerships are central means to move in this direction. WMNO will continue to do projects together with other movement entities, for example Wikimedia Armenia and Wikimedia Sweden, and communities in Norway and abroad. We believe that working together as partners within our movement and outside of it is key to achieving the Wikimedia vision. If we want to make all human knowledge free and accessible for everyone, we won't be able to do this alone - which is the reason why working in partnerships will be a core priority for our future work.

The questions on whose knowledge and history have been written down and how is it represented are questions that resonate with partners from both Glam, education and research. By raising these questions together at events or in social media we reach a far broader audience then when WMNO operates alone.

In this program WMNO will advocate for free knowledge. We will build on partnerships already established with partners operating within the the knowledge ecosystem such as The Research Council, by taking part in The Researcher Days, universities and organizations and according to our Communication plan we will share stories on free knowledge on our blog and in social media (Facebook, Instagram, Twitter) written by a diverse group people from within the Wikimedia movement and outside of it. Quarterly we do a simple measurement of the results of our communication work.


Goals of this program
  • WMNO will continue to build strong partnerships with a selected group of partners that share our vision of free knowledge.
  • By participating in major national events in Norway WMNO will advocate for diversity on Wikimedia projects and beyond.


Challenges
  • Say no to expanding current partnerships until we have secured national funding so we now we have necessary resources to expand partnerships.
  • Diversity work takes time. How to tell the stories of impact before we have numbers to show for? Together with over networks of partners we can reach a far wider audience then we can do alone.


Objectives and targets
A: Community involvement[edit]
Objectives Metrics 2017–2018 Further targets and metrics
Make WMNO a better-known organisation among the general public by working accordingly to our communication strategy 10 % increase in followers on social media from year start to year end (Communication work by quarter)

Community hours: 40

  • Regularly update social media channels with stories from community members and our national and international work
  • Have photo documentation from events
  • Get national press coverage x 2
  • Send out 4 newsletters during the year to all WMNO members
  • Post 15 blog posts on our blog
B: Partnerships[edit]
Objectives Metrics 2017–2018 Further targets and metrics
Advocate for free knowledge and open access Participants: 150
  • Work in partnerships with two annual national events on science, open knowledge and open access and
  • During these events use social media actively to advocate for knowledge equity and questions on open access
  • Use the annual event #wikinobel, a collaboration between WMNO and the Nobel Peace Center, to advocate (press coverage, social media) for the importance of free knowledge
  • Support the  Free Knowledge Advocacy Group EU
C: Diversity[edit]
Objectives Metrics 2017–2018 Further targets and metrics
Raise awareness on free knowledge, the lack of diversity and underrepresented groups on Wikimedia projects Participants: 50

Community hours: 40

  • Host or co-host two events with partner institutions about the lack of diversity and underrepresented groups on the Wikimedia projects
Increase the number of female contributors 50 % of newly registered define themselves as women
  • Do 4 Wikipedia editing trainings with higher education partners
Summary of this program’s targets[edit]
  • Participants: 200
  • Newly registered: -
  • Content pages: -
  • Diversity: 50 % of newly registered define themselves as women
  • Community hours: 80




Staff and contractors: upcoming year's annual plan[edit]

1. Please describe your organization's staffing plan or strategy here, and provide a link to your organization's staffing plan or organogram if you have one.
2. List of staff by department or function.
You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.

Table 4

FTEs
Department or function End of current funding period End of upcoming funding period Explanation of changes
Executive Director and Glam program manager 1 1
Community manager 0.4 1 Based on community requests for support, support for Glam (Wikidata) and our Northern Sami-project we wish to expand this position to full-time
Outreach manager 0.3 0.3 Previous function was Educational manager, but the title Outreach manager describes this position more accurate
Total (should equal the sum of the rows): 1.7 2.3 The increase with 0.6 is based on our ambition to give the needed support to community and partners. Currently this is not possible

Table 4 notes or explanation of significant changes:

  • Wikimedia Norge wishes to make the current 0.4 community manager position to a full-time position. The increase is line with the FDC's advice to avoid fragmented positions and generate additional costs. We agree it is more efficient to consolidate by merging some of the positions. Wikimedia Norge has established important partnerships within Glam and Education, but we still have a lack of direct integration with the Norwegian editing community, as FDC has commented upon in last year's recommendation. With the hire of a community manager from August 2016 we have had a strong focus on this. This hire, a long time active community member, has been crucial to to ensure interaction with the community across the organization. However, with someone working 2 days a week we are in a position where we are not able to give the stability and support asked for, which was mentioned in our community survey. This causes of course irritation from both community members and partners because we don't have time to get back to people in what is considered to be reasonable time in Norway. We risk burnout both among staff and active Wikimedians if the situation continues. It's also a working situation where we lose a lot of efficiency. Please note that Wikimedia Norge has no plans to apply for funding to increase the number of staff in our APG-proposal for 2018-2019. An increase will only be done if we have secured national funding.


3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?
  • NOK: 950,507
  • USD: 113,110


4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?
  • NOK:1,268,000
  • USD: 150,892


Payroll expenses, mandatory taxes and insurances costs are high in Norway. As long as staff members are expected to have good qualifications for their positions, salaries will be what we spend most of our available funding on. Please note that the avarage salary per month is NOK 43,300 / USD 5,152,7 in Norway and Wikimedia Norge should in the long run aim at salaries at an average level to be able to keep well qualified staff members as employees.


Financials: upcoming year[edit]

Detailed budget: upcoming year[edit]

Please link to your organization's detailed budget showing planned revenues and expenses for the upcoming funding period (e.g. 1 January 2017 to 31 December 2017). This may be a document included on this Wiki (Meta) or a publicly available spreadsheet.

Revenues: upcoming year[edit]

Please use this table to list your organization's anticipated revenues (income, or the amount your organization is bringing in) by revenue source (where the revenue is coming from) in the upcoming funding period (e.g. 1 January 2017 to 31 December 2017).

  • Use the status column to show if this funding is already guaranteed, if you are in the process of requesting funding, or if you are planning to request funding at a later time.
  • Please include in-kind donations and resources in this table, as applicable, and use the status column to show that they are in-kind resources.
  • Do not include money you plan to draw from your reserves during the upcoming funding period.

Table 5

Anticipated revenues for the upcoming funding period
Revenue source Currency requested US dollars Status (e.g. guaranteed, application)


Membership fees 15,000 1,785 Increase partly due to the "Become a member" option on new homepage
Donations 52,000 6,188 Increase due to Donate-option on new homepage
Project and public grants 60,000 7,140 Guaranteed
Grants 45,000 5,355 Not yet requested
In-kind donations 40,000 4,760 Guaranteed
APG funding 1,850,000 220,150 Requested
Total revenues (should equal the sum of the rows): 2,062,000 245,378 -


Table 5 notes:

  • About 10 % of Wikimedia Norge's revenues are national and about 90 % is APG-funding. The FDC suggested last year that we should focus our limited resources on increasing our impact first, before focusing on diversifying funding. Which we have done. The best option we have for substantial national funding next year is for a Sami-project. We have however not listed this possible revenue in the table above because we may be best qualified to apply next year when we have done Phase 1 of the Northern Sami-project.


Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.



Operating reserves: current and upcoming years[edit]

Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.

1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.

Table 6

Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US)
Current year (e.g. 2017) 136,761 16,275 137,364 136,761 16,346 16,275 156,857136,761 18,66616,275
Upcoming year (e.g. 2018) - - - - 173,857136,761 20,68916,275
2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero.
  • Zero


Expenses: upcoming year's annual plan[edit]

1. Expenses by program (excludes staff and operations).
Program expenses are the costs associated specifically with your organization's programs, and do not include operating expenses or staff salaries, which will be described in separate tables. Program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs, for example. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.


Table 7

Program Currency requested US dollars
Program Supporting Communities 165,000 19,635
Program Closing content gaps and Program Raising awareness of free, trusted knowledge 105,000 12,495
Total program expenses (should equal the sum of the rows) 270,000 32,130

Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here.


2. Total expenses. Please use this table to summarize your organization's total expenses overall.
These are divided into three categories: (1) staff expenses from Table 4 (including expenses for staff working on both programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.


Table 8

Expense type Currency requested US dollars
Program expenses (total from Table 7, excludes staff) 270,000 32,130
Operations (excludes staff and programs) 467,000 55,573
Upcoming staff total expenses (from Table 4) 1,268,000 150,892
Total expenses (should equal the sum of the rows) 2,005,000 238,595

Table 8 notes:


Verification and signature[edit]

Please enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement
Yes


Please sign below to complete this proposal form.

IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.
Please sign here once this proposal form is complete, using four tildes. --Astrid Carlsen (WMNO) (talk) 14:30, 31 March 2017 (UTC)

Hogne Neteland 17:51, 31 March 2017 (UTC) (Chair of the Board)