Grants:APG/Proposals/2020-2021 round 1/Wikimedia Nederland/Proposal form

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Proposal by Wikimedia Nederland to support its annual plan with 352,000 EUR (416,130 USD).


Comment on Wikimedia Nederland's proposal here


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A few terms used in the form:

FDC proposal form terms Wikimedia terms Learning & Evaluation terms

Overview[edit]

Mariaplaats in Utrecht, location of the Wikimedia Nederland office

The year 2021 has been described by the WMF as a transition year. Recognising that it will take time and energy to absorb the Movement Strategy 2030 Recommendations, WMF has asked the affiliates to deliver a 'light weight' grant application, indicating which work will continue, which new activities will be undertaken and which results we hope to achieve. We hope that this light weight plan still gives an adequate impression of the work we want to undertake, and our enthiousiasm for that work.

The Wikimedia Nederland 2021 annual plan is based on the WMNL multi-year strategy. This outlines the three core program areas of Wikimedia Nederland:

  • Community: projects and activities that aim to support the Wikimedia community in its work, and bring in new contributors;
  • Free knowledge: projects, activities and partnerships with knowledge and heritage institutions and the education sector, with the aim of making collections and knowledge available via the Wikimedia projects;
  • Outreach: projects and activities aimed at the general public, (national and European) policy makers, and potential partners that are not (yet) actively involved with Wikimedia.

To the maximum extent possible we are aligning our activities with the Wikimedia Movement Strategy 2030. Discussions about implementation of the Strategy recommendations - in the Netherlands, Europe and worldwide - are only just kicking off. However, already two years ago WMNL began aligning its work with the emerging trends in the Strategy process, and as of 2018, with the Strategic Direction.

The guiding ambition for 2021 remains to increase diversity - in terms of content of the Wikimedia projects as well as within the Wikimedia community, and thus contribute to knowledge equity. We will in all three core program areas continue our thematic focus on the gender gap, on LGBTI+ issues, and on the Dutch Caribbean and Suriname. This is in line with the Movement Strategy's overall focus on knowledge equity and actively including groups that have been previously excluded through structures of privilege and power.

Responding to the Movement Strategy’s call to focus on providing free access to knowledge on topics with impact, we will start a programme around the Sustainable Development Goals for which we have obtained external funding. We have also joined the Netherlands SDG network.

Capacity building and knowledge transfer will feature in our work with the community as well as with partner organisations. We will develop a knowledge platform which will help partners and new contributors to independently develop wiki-skills and master the use of relevant tools. In this we are cooperating with the Ministry of Education and Culture, and NDE (Netherlandse Digital Heritage).

In order to encourage the flow of Dutch and European grants and subsidies to Wikimedia-activities, we will increase our efforts in fundraising and sponsoring. (Movement Strategy Recommendation: Increase the sustainability of our movement)



2. Name, fiscal year, and funding period.
  • Legal name of organization: Vereniging Wikimedia Nederland
  • Organization's fiscal year: 01/01 - 12/31
  • 12-month funding period requested: 01/01/21 - 12/31/2021
  • Currency requested: Euro
  • Name of primary contact: Sandra Rientjes


3. Amount requested.

Table 1

Currency requested US$
Total expenses for the upcoming year 408,500 482,925
APG funding requested for the upcoming year 352,000 416,130
Amount of funding received from WMF for the current year 380,500* 449,823*


Table 1 notes: The initial WMF Annual Plan Grant was €340,000. Halfway throught the year we received an additional grant of €40,500 te develop and pilot a fundraising campagne.


4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
  • Wikimedia Nederland developed its plans for 2021 in consultation with the community. We organised online brainstorming meetings and on-wiki discussions for the annual plan 2021. We invited the community to participate in these discussions via announcements in the various village pumps and via the mailinglists.
  • Throughout the year, we remain in contact with the community via irc, the WMNL-wiki and the newsletter. A staffmember and a board member are always present at the WikiSaturdays, when community members come together at the WMNL office, or as of March 2020, on Zoom.
5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.


Financials: current year[edit]

Table 2

Financials for the current funding period
Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected
Currency requested US dollars Currency requested US dollars Currency requested US dollars
Revenues (from all sources) 414,275 489,752 420,000 496,520 425,000 502,431
Expenses 413,500 488,836 325,000 384,212 400,447 473,404

Table 2 notes:

  • Planned revenue and expenses. In our original budget for 2020, we planned for € 414,275. However, early in the a grant application fell through and we rebudgetted for €375,000
  • Actual revenue. Of the €50.000 grant for work on Sustainable Development Goals which we received in 2020, only €10,000 is listed here. The remaining €40,000 is a designated reserve for the coming three years.


Programs: upcoming year's annual plan[edit]

Table 3

Shared metrics

  1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
  2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
  3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

  1. other languages WP + WS: Number of items added or improved on other language versions (i.e. non-Dutch) of Wikipedia and Wikisource
  2. Retention: Number of people who registered as editors during a WMNL-activity and are still active three months after the activity was completed
Program Participants Newly registered Content pages other languages WP + WS Retention
Community 276 80 2000 750 20
Free Content 552 175 48,000 3,750 20
Outreach 1472 40 0 0 0
TOTAL FOR ALL PROGRAMS 2300 295 50,000 4,500 40


Table 3 notes:

  • Estimating results is more complicated than in other years. We do not know whether we will be able to hold 'real' meetings in 2021. This mainly affects the metric 'participants', but also the other metrics. We have used the same estimates as in 2020.
  • Wikimedia Netherlands aims for at least 20% of the above results to come from results organised under one of the content themes Gendergap/LGBT+, Netherlands and the World ,and Sustainable Development Goals


Diversity and sustainability: a focus for all our work


Why a thematic focus?

WMNL's work is divided into three core programmes: Community (working with the Wikmedia-communities), Free Knowledge (working with GLAM- and educationpartners) and Outreach (the general public and policy makers). Several years ago, WMNL realised that clustering the activities developed in these core program areas around a limited number of thematic priorities offered advantages. It provides a focus for content donations by partners, and for activities aimed at editor recruitment and retention. Also, it enables us to target specific ‘gaps’ in the Wikimedia projects and Wikimedia communities. 


In 2021, three themes will run through all are programmes:

  • Women and LGBT+
  • Netherlands and the world
  • New: Sustainable development goals.

We try to align activities in our three core programmes Community, Free Content and Outreach with these thematic priorities wherever possible. For example: suggesting these themes to partners that want to donate content from their collections but are uncertain where to start, and by pointing partners in the education sector to these topics as a focus for student activities.


Theme 1: Women (Gender gap) and LGBT+
Internationale Vrouwendag 2020 Gendergap Wikizaterdag WMNL 04.jpg
Together with our partners Atria, the Institute on Gender Equality and Women’s History  and IHLIA - the centre for LGBTI+ Heritage,  we are working to make available more and better information on women- and LGBT+ related topics through the Wikimedia projects. In addition, we try to motivate new editors from these underrepresented groups to contribute. Where possible, we take part in international events such as International Women’s Day and Gay Pride.


Activities 2021

Continuing

  • Encouraging and supporting partner institutes to share relevant knowledge and collections via the Wikimedia projects
  • Support monthly (online) WikiFridays writing events at Atria and IHLIA
  • Provide volunteers who are committed to the gendergap/LHBT+ project with financial and logistical support for their activities
  • Recruit new volunteers who want to start developing and/or carrying out activities around Gendergap and/or LHBT+.


New for 2021

  • To celebrate International Women's Day, we are planning an international activity in cooperation with #Wikigap (Sweden) or a collaboration with the volunteers of Wikipedia Weekly.


Theme 2: The Netherlands and the World
KITLV - 1405458 - Kleingrothe, C.J. - Medan - Petroleum-tin factory - circa 1900.tif

Dutch archives, libraries, museums and research institutes hold material that is particularly relevant to countries with which the Netherlands has historic ties through our colonial past, migration or trade. The project Netherlands and the World aims to increase free access to this material. In addition, we encourage migrant and minority groups in the Netherlands to become active within the Wikimedia projects themselves.

The 'Wiki goes Caribbean' sub-project aims to expand and improve the information on the Dutch Caribbean in the Wikimedia projects. We have active partnerships with GLAM and educational institutions on Aruba and Curacao. In Wiki Goes Caribbean we cooperate with UNESCO Nederland.  In 2021, Surinam will also fall within the scope of Wiki goes Caribbean.


Activities 2021

Continuing

  • Collaborating with GLAM and educational institutions in Aruba, Bonaire and Curaçao as well as in the Netherlands: facilitating content donations and providing capacity building.
  • Supporting the community behind the Papiamento language Wikipedia; in particular work with them on technical updates and skills development
  • Work with expert institutes and the community to explore how oral history can play a role in enhancing relevant content.
  • Securing funding for longer-term activities in the Dutch Caribbean
  • Cooperate with Wikimedia Indonesia to identify relevant content in Dutch collections and facilitate upload to the Wikimedia projects


New for 2021

  • together with the Surinam Internet Society and other partners, explore possibilities for activities in Surinam, focussing on Surinam or with the Dutch-Surinam community in the Netherlands
  • Facilitate at least two major content donations related to Surinam
  • Reach out to  educational and youth organisations with links to the Caribbean to involve them in the project
  • Organise writing events and content donations to coincide with the planned exhibition on Slavery in the Rijksmuseum.
Sustainable Development Goals.png

New: Sustainable Development Goals

Like the international Wikimedia movement, WMNL wants to actively contribute to making reliable knowledge about the Sustainable Development Goals (SDGs) more accessible.In 2020, WMNL received a grant from a private fund for activities related to Sustainable Development Goals. This will enable us to increase our contribution in this area in 2021 - 2023. In 2021 we want to lay the basis for a coalition and a coherent programme of work


Activities 2021

  • As a member organisation of the SDG Coalition, we will reach out to other members to make them aware of the potential of the Wikimedia projects
  • Provide at least two training sessions for interested parties on sharing content and data via the Wikimedia Projects
  • Facilitate and support at least two content or data donations related to the SDGs.


New for 2021 across all thematic priorities

  • Cross-thematic Techstorm.
    Techstorm Phabricator workboard (cropped).jpg
    In recent years, the Gendergap project successfully developed a new formula for organising Hackathons: the Techstorm. The Techstorm is a combination between a hackathon and techskills training sessions, with a focus on newcomers, and women and people with a non-binairy gender identity. In 2021 we want to  organise a Techstorm that will cover all three thematic priorities.  We are tentatively planning Techstorm for June 2021. For financial and logistical reasons we want to link it to the WikiiConNL and the celebrations of the 20th birthday of the Dutch language Wikipedia.




Community

Wikimedia Nederland offers the volunteers in the Wikimedia projects practical, logistical and financial support. We also want to contribute to effective online collaboration and good online an in-person conduct. Through training, manuals and tools we motivate and support people to actively contribute to the Wikimedia projects.

WMNL Strategic Goals

  • A healthy Wikimedia community where there is constructive collaboration in a pleasant atmosphere.
  • A steady influx of new editors, a substantial proportion of whom will remain active.
  • The editors have access to adequate resources to do their work.


Activities 2021 (continuing)

20200218 Wiki Goes Caribbean Nieuwjaarsbijeenkomst 14.jpg
  • At least two Introductory and advanced Wiki-skills training sessions
  • Monthly Wiki Saturdays (open office or zoom) for working groups, knowledge exchange, socialising
  • Seasonal community gatherings (in person or zoom): New Year's drink, Summer meeting, Christmas drink
  • Provide small project grants, scholarships and reimbursements*
  • Support NL Wikipedia admins & Arbcom by facilitating training, expert consultancy and logistical support
  • The development of a platform for the community, moderated by WMNL, where ideas and experiences can be exchanged in a friendly and safe environment.
  • support Dutch involvement in at least one international writing or image competition, such as WikiLovesMonuments, WikiLovesEarth, WikiLovesScience, to be determined by the volunteer community
    Online Pubquizbingo Wikimedia Nederland 9 oktober 2020.jpg



New for 2021:

  • support the introduction of the Universal Code of Conduct in the Dutch communities, and transpose it into WMNL friendly space policy
  • if the pandemic continues, develop a programme of small online social events such as quizzes and informal chat. This is intended as a compensation for the lack of in person wiki-meets, and as social support for vulnerable members of the community.
  • (We have budgeted community scholarships for international events such as the Mediawiki Hackathon, Wikimania and WikidataCon. We consider it very likely that events scheduled for Q1 and Q2 will be cancelled, but hold out hope that some international events may be possible in Q3 and Q4)



Free Knowledge

Wikimedia Nederland encourages and supports cultural and heritage institutions with the release and uploading of content to the Wikimedia-projects. This is done by giving training courses in the use of upload tools, organizing hackathons and upload sessions, and financial or technical support for small GLAMs. Wikimedia Nederland encourages the use of donated material by organizing writing events and challenges and edit-a-thons for experienced editors. We also work with colleges and universities in integrating Wikipedia-assignments in the curriculum.

WMNL Strategic Goals

  • We want to cooperate even more closely with external organisations and also to be more responsive to their reasons for disseminating knowledge and culture.
  • The knowledge released by the Wikimedia projects should be as wide-ranging and diverse as possible. In particular, we want to focus on fields of knowledge that are still under-represented.
    Atlas Van der Hagen-KW1049B11 056-BELGII REGII TABULA in qua omnes Provinciae ab Hispanis ad annum 1684 possessae, nec non tam a Rege Galliae quam Batavis acquisitae, accuratissime (verdun).jpeg



  • A clearer understanding of the needs and experiences of Wikipedia readers and of how professionals rate the information provided in their field.
  • Stimulate and support the use other forms of knowledge representation such as audio, video, animations and infographics.
  • Where necessary, we will be acting as advocates for free knowledge and providing information and education about how the Wikimedia projects contribute to free knowledge.


Activities 2021 (continuing)
  • Working with Wiki-coordinators and Wikimedians in Residence. Promoting cooperation, capacity building and information exchange among Wiki-coordinators at our GLAM and education partners, inter alia through quarterly meetings. We will also encourage institutions to appoint Wikimedians in Residence, and provide advice and support .
  • Share your Data programme. Share Your Data (Deel je Data) is a series of masterclasses for institutions that have not previously shared knowledge and content with the Wikimedia projects. It ends with a small hackathon to work with the newly uploaded material. In 2021 we want to focus the programme on colonial history and involve participants from the Dutch Caribbean and Suriname.
  • Education program: Continuing our partnerships with the Universities of Maastricht, Amsterdam and Leiden, and with the ITV College for interpreters and translators. We in particular promote and support giving Wikimedia assignments to trainees and interns.
  • GLAM program: support and capacity building. We encourage and facilitate content donations through GLAM partnerships. Our objective is to provide GLAMs with the knowledge and skills to process such donations independently as much as possible. We will also continue to work with the Ministry of Education and Culture to increase synergy between the Wikimedia projects and the Dutch Digital Heritage infrastructure (DERA)
    Hot Printing - H.N. Werkman - KW GW X100005 - 017v-018r.jpg
  • Library program. We are partnering with OCLC Library Information Services to develop at least two training sessions and online events for Dutch academic, special and public libraries. In additon, if Covid allows, we will expand the Wiki-café’program in public libraries in at least three more locations.
  • Lobby and public affairs. Wikimedia Nederland continues to financially support the Free Knowledge Advocacy Group EU and remain involved in its activities in 2021. Wikimedia Nederland will, within its capabilities, participate in and support initiatives in the Netherlands that contribute to open knowledge and the freedom of the internet.


New for 2021:
  • Development of a Wiki-knowledge platform (if funding request accepted). We will develop an online knowledge platform where GLAM and educational institutions can find information about collaboration opportunities and concrete tools to get started independently. We are thinking of: training videos, examples of completed processes, copyright information, metrics possibilities explanation, statistics of reuse by the community. We will do this in cooperation with the Ministry of Education and Culture and DEN (Digital Heritage Netherlands - the official platform for digital heritage)




Outreach

The aim of this programme is to raise the profile of the Wikimedia movement, the Wikimedia projects and Wikimedia Nederland. We want to promote the movement's vision and to convince the general public, institutions and policy makers that this vision is worth contributing to. We expect that the Outreach programme will be most affected by Covid 19 restrictions. Traditionally, in-person events form the backbone of this programme. We are assuming there will be no in person event possible well into Q2. We are planning a Wikipedia Week in June, when we hope to organise the Techstorm and the annual WikiConNL.

WMNL Strategic Goals

  • Important target groups will be actively approached in good time to provide them with the information that is relevant for them relating to Wikimedia Nederland, Wikimedia projects and free knowledge in general.
  • Awareness of the Wikimedia Nederland, Wikimedia Nederland and Wikipedia ‘brands’, and a positive appreciation and understanding of the structure and working methods of Wikipedia will have increased among the general public.


Activities 2021 (continuing)
  • Participation in (online) conferences, workshops and seminars. WMNL will participate in relevant (online) conferences (e.g. Museum Congress, National Library Congress, KNVI Congress, National Archive Days). We will mainly focus on events where we could meet potential new partners. We will definitely participate in:
  • Public Domain Day 2021: Wikimedia Nederland supports Public Domain End Day 2021 and contributes ideas for the Public Domain End Day 2022.
  • Hackalod 2021: If cooperation proves successful in 2020, we will also discuss and possibly implement cooperation possibilities with Hackalod in 2021.


New for 2021:
  • Wikipedia 20 celebrations. We will combine a community event for the 20th birthday of Wikipedia in January with our traditional New Years Reception. This will be an online event.

We will also reach out to the media via press releases and provide press packs with information about Wikipedia, the contributions Wikipedia has made to society and the plans for the future in the Netherlands and worldwide.

WikiconNL 2019 - Opening.jpg
  • Wikipedia week. We will hold our annual WikiConNL in June, to coincide with the 20th birthday of the Dutch language Wikipedia. Because of the corona crisis, it is still unclear what form the Wikicon will take. We are hoping for an in-person event on a Friday and Saturday, offering a programme of presentations and workshops for staff members of partner institutions, as well as members of the Wikimedia community and the general public. It will be rounded off by a social event (wikimeet) for the Dutch Wikimedia community.

In parallel to the conference, we will organise the 2021 Techstorm, a combination of a hackathon focussing on our priority themes Gendergap and LGBTI+, Netherlands and the World and Sustainable Development, and tech skills training. As in January, we will reach out to the media and the general public, this time focussing specifically on the accomplishments of the Wikimedia-movement in the Netherlands.

If COVID19 restrictions make it impossible to hold in person events we will move to online alternatives. These will be slightly scaled down compared to the in-person versions. We expect to make this decision in April.



Staff and contractors: upcoming year's annual plan[edit]

2. List of staff by department or function.
You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.

Table 4

FTEs
Department or function End of current funding period End of upcoming funding period Explanation of changes
executive director 1 1 -
project coordinator 1.5 1.5 -
communications 0.5 0.5 -
office management 1 1 -
Total (should equal the sum of the rows): 4 4 -

Table 4 notes or explanation of significant changes:

3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?

€ 260,000 (USD 307,369)

4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?

€ 265,000 (USD 313,280)


Financials: upcoming year[edit]

Detailed budget: upcoming year[edit]

Revenues: upcoming year[edit]

Table 5

Anticipated revenues for the upcoming funding period
Revenue source Currency requested US dollars Status (e.g. guaranteed, application)


APG 352,000 416,131 requested


donations 30,000 35,466 prediction based on previous years


membership fees 5,000 5,458 guaranteed, barring unexpected change in membership numbers


grants and sponsorships 21.500 25,417 granted (designated reserve)


Total revenues (should equal the sum of the rows): 415,000 453,025 -


Operating reserves: current and upcoming years[edit]

Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.

1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.

Table 6

Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US)
Current year (e.g. 2017) 120,241 142,148 3 4 145,000 6
Upcoming year (e.g. 2018) - - - - 170,000 200,972
2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero. Zero


Expenses: upcoming year's annual plan[edit]

1. Expenses by program (excludes staff and operations).


Table 7

Program Currency requested US dollars
Community 39,000 46,105
Free knowledge 16,500 19,506
Outreach 37,000 43,741
Total program expenses (should equal the sum of the rows) 92,500

Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here


2. Total expenses. Please use this table to summarize your organization's total expenses overall.


Table 8

Expense type Currency requested US dollars
Program expenses (total from Table 7, excludes staff) 92,500 109,353
Operations (excludes staff and programs) 51,050 60,351
Upcoming staff total expenses (from Table 4) 265,000 313,280
Total expenses (should equal the sum of the rows) 408,500 482,925

Table 8 notes:



Verification and signature[edit]

Please enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement
Yes


Please sign below to complete this proposal form.

IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.
Please sign here once this proposal form is complete, using four tildes. Sandra Rientjes - WMNL (talk) 18:58, 29 October 2020 (UTC)