Grants:APG/Proposals/2020-2021 round 1/Wikimedia Nederland/Proposal form
If you need to review the edit instructions you will find them in the edit intro.
- Use this form if you are eligible to submit a proposal in the current round, to request funding in the current round.
- This form must be published on Meta by the proposal submission date for each round to be considered, and no changes may be made after the submission date without staff approval.
- This form complements your organization's annual plan, detailed budget, and strategic plan. It won't be considered complete without a detailed budget and strategic plan.
- Organizations may apply for a funding period that does not exactly match their fiscal years. Follow the instructions carefully to understand what time period each question refers to.
- Refer to the framework, guidance from the Board, and the FDC's recommendations before using this form, so you have an understanding of the Annual Plan Grants process.
- Please Email FDCSupport@Wikimedia.org with questions about using the form.
A few terms used in the form:
FDC proposal form terms Wikimedia terms Learning & Evaluation terms
The year 2021 has been described by the WMF as a transition year. Recognising that it will take time and energy to absorb the Movement Strategy 2030 Recommendations, WMF has asked the affiliates to deliver a 'light weight' grant application, indicating which work will continue, which new activities will be undertaken and which results we hope to achieve. We hope that this light weight plan still gives an adequate impression of the work we want to undertake, and our enthiousiasm for that work.
The Wikimedia Nederland 2021 annual plan is based on the WMNL multi-year strategy. This outlines the three core program areas of Wikimedia Nederland:
- Community: projects and activities that aim to support the Wikimedia community in its work, and bring in new contributors;
- Free knowledge: projects, activities and partnerships with knowledge and heritage institutions and the education sector, with the aim of making collections and knowledge available via the Wikimedia projects;
- Outreach: projects and activities aimed at the general public, (national and European) policy makers, and potential partners that are not (yet) actively involved with Wikimedia.
To the maximum extent possible we are aligning our activities with the Wikimedia Movement Strategy 2030. Discussions about implementation of the Strategy recommendations - in the Netherlands, Europe and worldwide - are only just kicking off. However, already two years ago WMNL began aligning its work with the emerging trends in the Strategy process, and as of 2018, with the Strategic Direction.
The guiding ambition for 2021 remains to increase diversity - in terms of content of the Wikimedia projects as well as within the Wikimedia community, and thus contribute to knowledge equity. We will in all three core program areas continue our thematic focus on the gender gap, on LGBTI+ issues, and on the Dutch Caribbean and Suriname. This is in line with the Movement Strategy's overall focus on knowledge equity and actively including groups that have been previously excluded through structures of privilege and power.
Responding to the Movement Strategy’s call to focus on providing free access to knowledge on topics with impact, we will start a programme around the Sustainable Development Goals for which we have obtained external funding. We have also joined the Netherlands SDG network.
Capacity building and knowledge transfer will feature in our work with the community as well as with partner organisations. We will develop a knowledge platform which will help partners and new contributors to independently develop wiki-skills and master the use of relevant tools. In this we are cooperating with the Ministry of Education and Culture, and NDE (Netherlandse Digital Heritage).
In order to encourage the flow of Dutch and European grants and subsidies to Wikimedia-activities, we will increase our efforts in fundraising and sponsoring. (Movement Strategy Recommendation: Increase the sustainability of our movement)
- 2. Name, fiscal year, and funding period.
- Legal name of organization: Vereniging Wikimedia Nederland
- Organization's fiscal year: 01/01 - 12/31
- 12-month funding period requested: 01/01/21 - 12/31/2021
- Currency requested: Euro
- Name of primary contact: Sandra Rientjes
- 3. Amount requested.
|Total expenses for the upcoming year||408,500||482,925|
|APG funding requested for the upcoming year||352,000||416,130|
|Amount of funding received from WMF for the current year||380,500*||449,823*|
Table 1 notes: The initial WMF Annual Plan Grant was €340,000. Halfway throught the year we received an additional grant of €40,500 te develop and pilot a fundraising campagne.
- 4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
- Wikimedia Nederland developed its plans for 2021 in consultation with the community. We organised online brainstorming meetings and on-wiki discussions for the annual plan 2021. We invited the community to participate in these discussions via announcements in the various village pumps and via the mailinglists.
- Throughout the year, we remain in contact with the community via irc, the WMNL-wiki and the newsletter. A staffmember and a board member are always present at the WikiSaturdays, when community members come together at the WMNL office, or as of March 2020, on Zoom.
- 5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.
Financials: current year
Financials for the current funding period Revenues or expenses Planned (budgeted) Actual, until one month before the proposal due date Projected Currency requested US dollars Currency requested US dollars Currency requested US dollars Revenues (from all sources) 414,275 489,752 420,000 496,520 425,000 502,431 Expenses 413,500 488,836 325,000 384,212 400,447 473,404
Table 2 notes:
- Planned revenue and expenses. In our original budget for 2020, we planned for € 414,275. However, early in the a grant application fell through and we rebudgetted for €375,000
- Actual revenue. Of the €50.000 grant for work on Sustainable Development Goals which we received in 2020, only €10,000 is listed here. The remaining €40,000 is a designated reserve for the coming three years.
Programs: upcoming year's annual plan
- Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
- Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
- Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.
- other languages WP + WS: Number of items added or improved on other language versions (i.e. non-Dutch) of Wikipedia and Wikisource
- Retention: Number of people who registered as editors during a WMNL-activity and are still active three months after the activity was completed
Program Participants Newly registered Content pages other languages WP + WS Retention Community 276 80 2000 750 20 Free Content 552 175 48,000 3,750 20 Outreach 1472 40 0 0 0 TOTAL FOR ALL PROGRAMS 2300 295 50,000 4,500 40
Table 3 notes:
- Estimating results is more complicated than in other years. We do not know whether we will be able to hold 'real' meetings in 2021. This mainly affects the metric 'participants', but also the other metrics. We have used the same estimates as in 2020.
- Wikimedia Netherlands aims for at least 20% of the above results to come from results organised under one of the content themes Gendergap/LGBT+, Netherlands and the World ,and Sustainable Development Goals
|Diversity and sustainability: a focus for all our work|
WMNL's work is divided into three core programmes: Community (working with the Wikmedia-communities), Free Knowledge (working with GLAM- and educationpartners) and Outreach (the general public and policy makers). Several years ago, WMNL realised that clustering the activities developed in these core program areas around a limited number of thematic priorities offered advantages. It provides a focus for content donations by partners, and for activities aimed at editor recruitment and retention. Also, it enables us to target specific ‘gaps’ in the Wikimedia projects and Wikimedia communities.
In 2021, three themes will run through all are programmes:
We try to align activities in our three core programmes Community, Free Content and Outreach with these thematic priorities wherever possible. For example: suggesting these themes to partners that want to donate content from their collections but are uncertain where to start, and by pointing partners in the education sector to these topics as a focus for student activities.
Theme 1: Women (Gender gap) and LGBT+Together with our partners Atria, the Institute on Gender Equality and Women’s History and IHLIA - the centre for LGBTI+ Heritage, we are working to make available more and better information on women- and LGBT+ related topics through the Wikimedia projects. In addition, we try to motivate new editors from these underrepresented groups to contribute. Where possible, we take part in international events such as International Women’s Day and Gay Pride.
Theme 2: The Netherlands and the World
Dutch archives, libraries, museums and research institutes hold material that is particularly relevant to countries with which the Netherlands has historic ties through our colonial past, migration or trade. The project Netherlands and the World aims to increase free access to this material. In addition, we encourage migrant and minority groups in the Netherlands to become active within the Wikimedia projects themselves.
The 'Wiki goes Caribbean' sub-project aims to expand and improve the information on the Dutch Caribbean in the Wikimedia projects. We have active partnerships with GLAM and educational institutions on Aruba and Curacao. In Wiki Goes Caribbean we cooperate with UNESCO Nederland. In 2021, Surinam will also fall within the scope of Wiki goes Caribbean.
New: Sustainable Development Goals
Like the international Wikimedia movement, WMNL wants to actively contribute to making reliable knowledge about the Sustainable Development Goals (SDGs) more accessible.In 2020, WMNL received a grant from a private fund for activities related to Sustainable Development Goals. This will enable us to increase our contribution in this area in 2021 - 2023. In 2021 we want to lay the basis for a coalition and a coherent programme of work
Staff and contractors: upcoming year's annual plan
- 2. List of staff by department or function.
- You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.
FTEs Department or function End of current funding period End of upcoming funding period Explanation of changes executive director 1 1 - project coordinator 1.5 1.5 - communications 0.5 0.5 - office management 1 1 - Total (should equal the sum of the rows): 4 4 -
Table 4 notes or explanation of significant changes:
- 3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?
€ 260,000 (USD 307,369)
- 4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?
€ 265,000 (USD 313,280)
Financials: upcoming year
Detailed budget: upcoming year
Revenues: upcoming year
Anticipated revenues for the upcoming funding period Revenue source Currency requested US dollars Status (e.g. guaranteed, application)
APG 352,000 416,131 requested
donations 30,000 35,466 prediction based on previous years
membership fees 5,000 5,458 guaranteed, barring unexpected change in membership numbers
grants and sponsorships 21.500 25,417 granted (designated reserve)
Total revenues (should equal the sum of the rows): 415,000 453,025 -
Operating reserves: current and upcoming years
Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.
- 1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.
Year Year start Year start (US) Year-to-date Year-to-date (US) Year end Year end (US) Current year (e.g. 2017) 120,241 142,148 3 4 145,000 6 Upcoming year (e.g. 2018) - - - - 170,000 200,972
- 2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero. Zero
Expenses: upcoming year's annual plan
- 1. Expenses by program (excludes staff and operations).
Program Currency requested US dollars Community 39,000 46,105 Free knowledge 16,500 19,506 Outreach 37,000 43,741 Total program expenses (should equal the sum of the rows) 92,500
Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here
- 2. Total expenses. Please use this table to summarize your organization's total expenses overall.
Expense type Currency requested US dollars Program expenses (total from Table 7, excludes staff) 92,500 109,353 Operations (excludes staff and programs) 51,050 60,351 Upcoming staff total expenses (from Table 4) 265,000 313,280 Total expenses (should equal the sum of the rows) 408,500 482,925
Table 8 notes:
Verification and signature
Please enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement
Please sign below to complete this proposal form.
- IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.