Grants:Conference/Preload

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statusplease add a status
please add a title for your grant proposal
please add a 1-2 sentence summary
targetplease add a target wiki
strategic priorityplease add a strategic priority
amountplease add the amount you are requesting (USD)
typetype-default
nonprofitNo

Event overview[edit]

Purpose and vision

Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

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Do you consider this to be a Regional; Thematic or Growth event? You can read more about each category here.

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Is it a Remote, or in-person event?

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Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

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Background[edit]

Community input[edit]

Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions in the table below, if any of the questions are not relevant leave it blank.

Description Priority
Strategic discussions:

What are the top issues affecting your community that need to be discussed in person?

Capacity development:

Are there important skills that many people in your community need to learn?

Working groups:

Are there joint projects that need to be planned in person?

Community building:

Are there other in-person activities are important for community building?

Survey analysis:

  1. How many people did you send the survey to? How many people responded to the survey?
  2. Did you see consensus around shared goals that this community wants to focus on in the next 12 months? What were the top 2 goals?
  3. Based on survey responses, what are the most important things your community should do at the conference to achieve those goals?

Context[edit]

It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?
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2. How does this event relate to other activities that your community is working on?
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3. Do you have any Thematic or Regional committee or group? (Such as WISCom, CEE, Iberocoop, etc).
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Plan[edit]

Venue and Logistics[edit]

1. Do you have any proposed venue for the event? If so, please share details (such as: how far is it from the airport or transportation hub; how close is it to the hotel, do you anticipate any challenges with using the space for the event you are planning?)
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2. Is the event venue and hotel accessible for people with physical disabilities?
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3. Are you planning to outsource some of the services? For example - a travel agency, an event production service?

Friendly space policy[edit]

Please link to the friendly space policy that your community will be using for this event.

Participation[edit]

It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.
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2. If your conference has an outreach component to also target non-wikimedian individuals or mission aligned institutions, can you explain your intention for this outreach (for example: how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects)?
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3. Are you thinking about collaborating with potential partners? Such as national; educational or thematic groups and organizations? If so, will this partnership be a financial one (such as sponsorship), or a visionary one (to collaborate in regards to the content of the event)? Please share some details if you have any.
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4. In which ways can WMF staff support your event onsite? If you would like support, please list the different capacities in which we can support, or describe how you would like WMF staff to be involved in the event. (Some examples of WMF support or involvement might be: for outreach and communication efforts; to lead specific sessions; for legal or safety reasons, etc).
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Scholarships[edit]

1. How many scholarships would you like to offer and what expenses will the scholarship cover?
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2. How will scholarship recipients be selected?
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3. Do you plan to target or prioritize specific communities or participants?
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4. How will you insure diversity and inclusion in your scholarship process?
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Resources and risks[edit]

Describe the resource potential for successfully executing this project and the key risks/threats.

Resources[edit]

Organizing team
Team User Names
WMF Liaison
Logistics
Conference Program
Scholarships
Communications
Volunteer Coordinators
Other team members

Risks[edit]

Examples of risks, along with how you would minimize or overcome them, are:

  • Skill gaps in project leadership team (e.g. no financial management experience)
  • Components of the measurement process that are hard to quantify

Examples of how to minimize these risks include:

  • Recruiting volunteers with desired skills to project leadership team.
  • Working with the WMF Learning & Evaluation Team to develop an appropriate measurement and evaluation plan.

Budget[edit]

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Event budget table
Total cost of event
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Total amount requested from the Conference and Event Grants program
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Additional sources of revenue that may fund part of this event, and amounts funded
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Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.

Discussion[edit]

Endorsements[edit]

Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.