Grants:IEG/Art+Feminism Editathon training materials and network building/Final
Welcome to this project's final report! This report shares the outcomes, impact and learnings from the Individual Engagement Grantee's 6-month project.
- 1 The Project
- 1.1 Methods and activities
- 1.2 Outcomes and impact
- 1.3 PEG Grant: Measures of success / Stated Goals
- 1.4 Project resources
- 2 Budget
- 3 Learning
The organizers of the 2014 Art+Feminism Wikipedia Editathons sought funds to expand the success of last year's bootstrapped event by building out infrastructure, materials for organizers, training materials for facilitators, materials for +Feminism participants, and to build an Off-Wiki website, in addition to building a network of +Feminism regional ambassadors.
Two grants were requested and funded and will be jointly reported here to avoid duplication:
- An IEG grant covered startup costs to build infrastructure for this group and others can build on for the future.
- An PEG grant covered operational costs for one year, including organizing around the 2015 Art+Feminism Wikipedia Edit-a-thons held on International Women's Day weekend.
Over the weekend of International Women’s Day, March 6–8, 2015, approximately 1,500 participants convened in seventy-five locations in seventeen countries on four continents to edit Wikipedia articles on women and the arts. During this day, nearly four hundred new articles were created, and over five hundred articles received significant improvements. The event was covered by The New York Times, the Wall Street Journal, and ARTnews, among many other news sources. This was a productive and substantial growth from the inaugural 2014 event, which drew around six hundred participants in thirty-one locations who created 101 new articles and improved ninety.
In New York, approximately two hundred participants came to the Museum of Modern Art: librarians, academics, curators, artists, art lovers, feminists, male allies, experienced Wikipedians, and more. On the day of the event, we ran hour-long training sessions continuously throughout the day in multiple locations across three floors of the Department of Education. These sessions focused on the basics any new editor needs to know: the anatomy of a Wikipedia page, the basics of wiki markup, and core Wikipedia principles like verifiability, notability, and neutrality. Once participants completed their initial training, they got to work in a variety spaces, all of which were populated with experienced editors who actively helped these new editors.
The events ranged in size from small gatherings of friends to large groups at significant cultural institutions like Los Angeles County Museum of Art, the Walker Art Center, and the Stedelijk Museum. Emblematic articles created over the past two years include Elise Forrest Harleston, Amy Maria Sacker, Janet Payne Bowles, Lisl Steiner, LaToya Ruby Frazier, Kali (fine artist), Betty G. Miller, Camille Henrot, Sarah McEneaney, Kyle DeWoody, Jennie C. Jones, and the Heresies Collective. Some of the improved articles include Cecily Brown, Elaine de Kooning, Evelyn De Morgan, Carol Shaw (video game designer), Coco Fusco, Mierle Laderman Ukeles, Valerie Hegarty, Yael Bartana, and Augusta Savage.
Methods and activities
For a more detailed timeline, please see IEG Timeline
- Based off of the October Train-the-Trainer workshop (which will be run off of curriculum from February 2014 event), revised curriculum for December workshop. We create re-usable Art + Feminism Training Slides that can either be used in an open source .pdf format or in PowerPoint with a notes field. Click here to view these materials.
- Initiated planning & outreach for the main March Art+Feminism Edit-a-thons, including listserv outreach, social media announcements, on wiki invitations to collaborate.
- Art+Feminism Facebook (almost 2,000 followers).
- Paid to boost the link to the website via Facebook advertising.
- Began outreach to Art+Feminism 2014 satellite organizers to begin establishing network of +feminism ambassadors in each city who will lead organizing efforts.
- Began to solicit satellite event details and feedback from their organizers, and share training materials and workflow suggestions
- Began website work: purchased the domain name plusfeminism.org and created a landing page. Created the sub domain art.plusfeminism.org and built the website.
- Continued outreach and satellite event support for March 2015 satellite events.
- Initiated press outreach in collaboration with Wikimedia Foundation Communications Team and POWarts.
- Based off of December Train-the-Trainers workshop, continued to craft curriculum, resources, and materials for February Train-the-Trainers workshop and distribution to satellites. We developed a Art + Feminism Beginner Training Video Series so that organizers can share this with local volunteers and interested colleagues. Click here to view these materials.
- Re-vamped Wikipedia:Meetup/ArtandFeminism pages on Wikipedia.
- Held ArtAndFeminism NYC Training Feb2015
- Extensive outreach to local Wikipedians on behalf of satellite events with the help of WikiProjects, Wikimedia Foundation referrals, our knowledge of Wikipedia's networks of collaboration, and the local support of Wikimedia NYC.
- Begin work on creating handouts and protocols for organizing +Feminism Edit-a-thons
- Finalized all +Feminism ambassador outreach and satellite event support for March event
- Continued to craft handouts and protocols for organizing +Feminism editathons
- Worked extensively with MoMA and POWarts to coordinate volunteers, food, childcare, equipment for the event at MoMA
- Held the second annual Art and Feminism edit-a-thon. For a narrative description and list of satellite events, please see our Outcomes page.
- Responded to numerous press requests, both for our event at MoMA and for the satellites
- Worked to build +Feminism Ambassador list through outreach to 2014 and 2015 organizers
- Responded to numerous press requests, both for our event at MoMA and for the satellites
- Reevaluated budget for reallocation of unused resources
- Began work with graphic designer to update training and outreach materials. Worked with the designer to create a Barnstar, a Branding Guideline, and Organizer's Kit.
- Worked to establish best practices for communication with the +Feminism Ambassadors.
- Continued to work with graphic designer to update training and outreach materials through a first round of review: branding guideline, logo and mark.
- Updated website and Meet-Up page to be more inclusive/intersectional.
- Continued to work with graphic designer to update training and outreach materials through a few rounds of materials review.
- Finalized the +Feminism Ambassadors list
- Continued to work with graphic designer to update training and outreach materials through a first round of review: organizer's kit and next steps.
Outcomes and impact
Our Outcomes Pages
- Wikipedia:Meetup/ArtAndFeminism/Outcomes2015/CreatedorImproved - List of self-reported articles created or improved for March, 2015 Edit-a-thons.
- Wikipedia:Meetup/ArtAndFeminism/Outcomes/AllUsers - List of usernames of participants in the March, 2015 Edit-a-thons as reported by satellite events on the on-Wiki event pages. (This is the list used for Wikimetrics data).
- Wikimedia Commons Category for ArtAndFeminism 2015
Progress towards stated goals
|Planned measure of success
(include numeric target, if applicable)
|At least 350 articles are created and/or improved at all locations combined.||919 Articles Created or Improved. (403 articles created, 516 improved). Complete list of articles created or improved: Wikipedia:Meetup/ArtAndFeminism/Outcomes2015/CreatedorImproved||Our goal was exceeded.|
|The materials and trainings are effective enough that women trained during the first three workshops take an active role in facilitating workshops during the March Edit-a-thons in NYC.||Although many people were trained at the three Train-the-trainer events we held in New York, including some of our Edit-a-thon institutional contacts / co-ordinators at MoMA and other Edit-a-thons, less participants from the Train-the-trainers events came to the event at MoMA than we had anticipated.||We can only speculate as to why this didn't go as planned. Reasons might include: scheduling and timing; a need to follow-up more personally and consistently with attendees of the Train-the-trainer events; need to improve structure of Train-the-trainers; or perhaps because those who attended the Train-the-trainers wanted to learn how to edit, but did not desire to go to in-person meetups.|
|At least 25 of the satellite locations run mini-training workshops based off our materials||Based on the information provided by satellites, this is not a metric that we are easily able to determine.||This is a difficult metric to gather because of the scale of the project and we would not advise others to use it as a measure of success in the future on the same scale of this project.|
|We create a network of +Feminism ambassadors, with at least 80 ambassadors||The current list of ambassadors includes 81 contacts: Wikipedia:Meetup/ArtAndFeminism/Ambassadors||The network is an evolving aspect of the project that is in its early stages of development.|
|At least 30 satellite events are organized via a +Feminism ambassador without the organizer having to go through the core Art+Feminism organizers. These include events on March 7/8, and events organized in the the subsequent months.||This number cannot be successfully tabulated because we did not set a way of measuring what "going through the core Art+Feminism organizers" constitutes. Instead, for this round, we did attempt to get in touch with most of the regional organizers to distribute the How-To guides and other appropriate information.||This is a difficult metric to gather because of the scale of the project and we would not advise others to use it as a measure of success in the future on the same scale of this project.|
This project surpassed our expected goals..
Notes on our metrics: 22 of 77 events have missing info which has been accounted for on this page: Wikipedia:Meetup/ArtAndFeminism/Outcomes/2015Events-with-missing-info. The absence of this data will necessarily decrease our reported metrics, so that we can predict with much certainty that our numbers should be higher than they appear. This is a lesson learned as we have room for improvement in establishing better systems and learning materials for satellite events to better understand what kind of documentation they should be producing, including diligent participant registration. Because of time and scheduling, we are not able to retroactively go back and ask satellites that initially did not get proper metrics / documentation of their events to search for this information after the event has already occurred.
|1. Number of active editors involved||951 users (75 invalid entries in Wikimetrics).||Using Wikimetrics. Based on 951 users (75 invalid entries).|
|2. Number of new editors||282 new editors registered on the weekend of March 6-9th, the main weekend of 2015 Art+Feminism Edit-a-thons.||Using Wikimetrics. Based on 951 users (75 invalid entries).|
|3. Rolling active editor||51 Rolling active editor (5 edits every 30 days)||Using Wikimetrics. Based on 951 users (75 invalid entries).|
|4. Number of new images/media added to Wikimedia articles/pages||32 categories for events. 202 images.||Images were uploaded by satellite events.|
|5. Number of articles added on Wikipedia (enwiki)||403. List of articles created in enwiki, frwiki, and spwiki mainspaces (Not talk pages or Userpages): Wikipedia:Meetup/ArtAndFeminism/Outcomes2015/CreatedorImproved||Using Wikimetrics. Based on 951 users (75 invalid entries).|
|6. Number of articles added or improved on Wikimedia projects||919. Articles Created or Improved for March, 2015 Art+Feminism Global Edit-a-thons Wikipedia:Meetup/ArtAndFeminism/Outcomes2015/CreatedorImproved.||Using Wikimetrics. Based on 951 users (75 invalid entries). The metric "403 articles created" was produced in WikiMetrics, however, Wikimetrics does not have a metric for articles improved, so this metric was produced by creating a list from the self-reported event pages, and then adding up 403+ that counted number. This metric is complicated by the fact that sometimes events self-reported that pages were "Created or Improved," which makes it hard for us to determine whether it was created or improved, unless we manually check in the "View History," tab of each article.|
|7. Absolute value of bytes added to or deleted from Wikimedia projects||2172156 net sum, 2389274 absolute sum||Using Wikimetrics. Based on 951 users (75 invalid entries).|
PEG Grant: Measures of success / Stated Goals
|Target outcome||Achieved outcome||Explanation|
|At least 60 women total attend the three NYC facilitator training events October 21st, in early December and early February. (Some may attend multiple times, but will only count once)||Though we did not ask registrants to specify their gender, we had 75 total registrants, and 58 unique registrants (Many attended several trainings, moving on to the intermediate training) after removing facilitators for the three events, and the vast majority of those attending were women or women identified.||While we decided against asking registrants to specify their gender out of respect for privacy, we believe we achieved this goal.|
|At least 30 of these women attend and/or facilitate the March 8th New York City event.||9 participants (regardless of gender) of workshops attended and/or facilitated the MoMA event. Please see our Reflections on this below for a more complete analysis.||As mentioned elsewhere in this report, we were surprised to see this number low. Please see our Reflections on this below for a more complete analysis.|
|At least 40 satellite events take place on March 8th. (30 in 2014)||82 listed events total.||22 events with missing info: Wikipedia:Meetup/ArtAndFeminism/Outcomes/2015Events-with-missing-info.|
|At least 125 people sign in the March 8th New York City event (86 signed in to 2014 event)||131 registered usernames at the MoMA event.||This does not account for attendees that came but chose to research, co-write, or not register Usernames. Attendees were encouraged to register Usernames at the door.|
|At least 600 users sign in (369 signed in to 2014 event). At a 75% sign in rate this equates to a 800 person attendance.||951 users (75 invalid entries in Wikimetrics) signed in on event pages for events held in the month of march.||Sign-in is determined by names placed on event registration pages (self-reported).|
|At least 275 articles are created and/or improved at all locations combined.||403 total articles created. List of articles created in enwiki, frwiki, and spwiki mainspaces (Not talk pages or Userpages). 919 Articles Created or Improved for March, 2015 Art+Feminism Global Edit-a-thons : Wikipedia:Meetup/ArtAndFeminism/Outcomes2015/CreatedorImproved.||Using Wikimetrics. Based on 951 users (75 invalid entries).|
|Increase the rate (ideally 90% or higher, but at least 75%) of event sign-ins by participants.||The target outcome is determined to be not well-enough defined for any useful metric to be run.||The target outcome is determined to be not well-enough defined for any useful metric to be run.|
|Maintain or increase the roughly 3:1 women to men ratio that existed in the previous event.||We did not ask registrants to specify their gender.||We decided against asking registrants to specify their gender out of respect for privacy.|
|Submit at least 10 DYK's||N/A||We determined that this was out of the scope of the project.|
|Less than 5 articles are speedy deleted, or nominated for deletion.||N/A - Please see our Reflections on this below for a more complete analysis.||Satellites were largely responsible for monitoring articles flagged with deletion. Guidance on what to do if articles are flagged was provided in some of the training material: Wikipedia:Meetup/ArtAndFeminism/Advancedtraining#What do I do if my article is flagged for deletion.3F. Please see our Reflections on this below for a more complete analysis.|
Original goal: We will track impact with Wikimetrics to report data on editor activity, but we would like to resist laying out goals regarding the number of editors retained, what defines retention (duration of edits post event), or what defines an active editor (number of edits) as the primary measure of success of these events. We feel that there is not enough baseline information about what is a viable outcome, nor do we agree with the extant definitions of active (>5 edits/month). Our goal is to train women to understand they can edit, and to be able to edit. It is as much a consciousness raising effort, as it is an effort that can be measured in numerical data. That said, we recognize that these have become core goals. Considering the outcomes of the previous case study, in which there was a 4.5% one month retention, and a 1.5% 6 month active editor rate (>5 edits per month) amongst new editors, we feel confident setting the following goals:
|Target outcome||Achieved outcome||Explanation|
|At least 30 new editors will make edits 6 months after the event||The number is determined by computing rolling active new editor using a measurement of 5 edits from March 6th, 2015 to July 6th, 2015.|
|At least 10 new editors will be active editors (5 edits per month) 6 months after the event||51 Rolling active editor (5 edits every 30 days) for all events as of July 6, 2015. (Not yet 6 months after the event)||Using Wikimetrics. Based on 951 users (75 invalid entries). Q: Should this metric be run again and reported on a full 6 months after the event?|
Reflections on Measures of Success
Measurable Measures of Success: This is our first grant. We didn’t fully understand what we could actually capture. We over specified what were going to measure, and listed things that we really would not ever be able to measure given the extant metric tools, such as the increased number of sign-ins, and reduced number of deleted articles. We can only report these via anecdotal information. We will focus our Measures of Success for future grants on goals that are actually measurable.
Deleted Articles: Anecdotally, we can say that we had about 5 to 10 articles that we saw on Sunday get Speedy Deleted. So we were basically in range, for what we saw, but there isn't really any way for us to know if that was everything. We were able to save one or two of them, and the rest really should have been deleted I remember one was a COPYVIO copy-paste from someone's personal website. Several others were 100% completely non-notable subjects. Maybe one was iffy about the subject's notability, but was determined to be unsalvageable. They were people who really didn't listen during the trainings. And honestly, even 10 out of almost 1000, is only 1% which is pretty good!
Scope Creep: Again, this was our first grant, and we attempted to do too much. Some things, such as creating DYK were just too much to take on. As is, we ended up adding training vidoes as an entire component we didn't account for in the grant.
Train the Trainers: While we met our numerical goals for the TtT, we did not have as many attend the MoMA event as we expected. We did not explicitly state that we expect attendees to come to the MoMA event; we will do so this year. Also, when we wrote the target for NYC training events we didn’t realize that we would split it into multiple levels of training, thus we had several repeat attendees, as they attended multiple training levels. Our metrics didn't take this into account. It was our first time running those, and we didn’t realize how much work went into course prep. Second year will be much smoother, and thus we will be able to focus more on outreach and getting the message across that we expect people to attend the event and help out. Furthermore, in our second year, we will plan to do follow-up to our Train the Trainer attendees to determine why they do or do not attend the main event. We do know that of the 9 TtT attendees who did attend the event, most were POWarts staff who were already aware that they needed to be able to answer basic questions on the day of. So, we think that with more targeted outreach and goal-oriented training, we can increase this number in our second year.
Also, we had the unexpected outcomes that editors trained at our Train The Trainers sessions have gone on to organize editathons, including but not limited to Art+Feminism nodes, including:
- The Black Lives Matter editathon at the Schaumberg.
- The organizer of the AfroCROWD series, and new WMNYC Board Member
- The organizers of the Art+Feminism+Tacos editathon
- An Art+Feminism node in Italy
Another unintended but significant outcome of the Train the Trainer was our training materials. Although we didn't initially intend to create training videos, they were incredibly helpful. Both the videos and PowerPoints were used heavily at other node events. Next year, we will plan to hold an online training session using GoToMeeting or Google Hangout.
Other Metrics Totals
- 37 views (participants) on the Online Google Hangout on March 7, 2015 hosted by Fondation d'entreprise Galeries Lafayette.
Indicators of impact
How did you improve quality on one or more Wikimedia projects?
- We contributed to the project of countering systemic bias on Wikipedia in terms of its content and editors by actively recruiting female participants to be Wikipedia editors and Edit-a-thon organizers, and producing measurable results in the number of events hosted, number of attendees, and numbers or articles created and edited (see above metrics), which indicate a strong impact exceeding our initial goals.
- Learning question: Did your work increase the motivation of contributors, and how do you know?
- We have strong reason to believe that our work increased the motivation of contributors including the large number of organized events that exceeded our goals, the response of the press, and the number of articles created and edited. MoMA surveyed the attendees who registered on Eventbrite. In response to the question, "Would you be interested in participating in a future Edit-a-thon?" 100% of respondents said, "Yes." Within the community of art librarianship there has been relatively slow uptake for Wikipedia editing. At next year's annual conference, there is a "train the trainer" event being organized, as a direct result of the Art+Feminism campaign. This event will not simply address the gender gap, but will focus on librarians organizing on their campuses.
- One of our 2014 event attendees hosted an event in Florence, this year. This has set a precedence for growth within the community of editors we've created. Aside from our metrics, anecdotally, we have received positive feedback and a number of organizers (Melanie Emerson, UIUC; Stephanie Frontz, University of Rochester; Amy Furness, the Art Gallery of Ontario) have incorporated more Wikipedia training and other edit-a-thons into their workflow.
- Editors trained at our Train The Trainers sessions have gone on to organize editathons, including but not limited to Art+Feminism nodes:
- Several of the organizers or editors trained at our events applied for successful Inspire Campaign grants.
- Wikipedia Buddy Group – $8,050 to pilot a peer editing group for mentorship between college and high school-aged women contributing to Wikipedia.
- Wellington Wikipedia Meet Up – With Childcare! – $3,150 NZD for Wikipedia editing meet-ups at New Zealand’s Dowse Art Museum, to create Wikipedia content about women artists. Providing childcare is key to supporting women’s attendance at these community-building events.
- Just for the record – 4,000€ to expand the Art+Feminism event in Brussels into a series of editing events focused on topics of gender-equality on Wikipedia
- Empowering Afro-descendant women in Wikipedia – $6,280 to create more articles about Afrodescendant women on Wikipedia as part of the AfroCROWD initiative.
Press & Communication
- Created an off wiki website that is a portal to the project: http://art.plusfeminism.org/
- Created a mailing list for discussion amongst organizers: Mailing list sign-up on the website
- Produced bibliography of 2015 press coverage: Wikipedia:Meetup/ArtAndFeminism/Press.
- Created suggested promotional materials and brand guidelines for nodes
Wikipedia Editing Resources
- Creation and curation of a main resources page: Wikipedia:Meetup/ArtAndFeminism/Resources
- Learning videos created:
- Art + Feminism Beginner Training Video Part 1- Making Simple edits on Wikipedia
- Art + Feminism Beginner Training Video Part 2 - Using your sandbox and adding citations
- Art + Feminism Beginner Training Video Part 3 - Best practices and Wikipedia policies
- Art + Feminism Advanced FAQ: Adding Images to Wikimedia Commons
- Art + Feminism Advanced FAQ: Creating New Pages on Wikipedia
- Art + Feminism Advanced FAQ: Talk Pages on Wikipedia
- Art + Feminism Advanced FAQ: Wikipedia Notability Guidelines
- Art + Feminism Advanced FAQ: Adding Infoboxes to Wikipedia Articles
- Art + Feminism Advanced FAQ: Advanced FAQ: Adding Images to Wikipedia Articles
- Created a "Tab" resources guide with information about adding images to Wikipedia for this project: Wikipedia:Meetup/ArtAndFeminism/Images.
- Created and stewarded categories on Wikimedia Commons for the various events.
Guides for organizers, and participants
- Created: FAQ about Conflict of Interest editing
- Created: FAQ about Notability on Wikipedia
- Created: Art+Feminism Meetup page template
- Created list of articles to edit "Tasks" Tab in the Art+Feminism pages to help participants locate articles that fall under the scope of this project and need to be edited: Wikipedia:Meetup/ArtAndFeminism/Tasks
- Created a downloadable Organizer's Kit, containing suggested workflow, event plan, and training and promotional materials
- Created: ArtandFeminism Training Lesson Plan - Organizers may use this to help lead or structure Beginner Wikipedia trainings
- Created: Advanced Wikimedia Training curricula - Includes "Adding Images," "Adding Infoboxes," "Notability Guidelines for Artists," "New Page Creation," "What do I do if my article is flagged for deletion?" and "Articles for Deletion."
+Feminism ambassadors network
- Created: Wikipedia:Meetup/ArtAndFeminism/Ambassadors Network, contact list.
|Expense||Approved amount||Actual funds spent||Difference|
|Website (theme, domain)||$175||$175||0|
|Web developer (Social Hashtags)||$1000||-$1000|
Difference came from PEG budget as per this reallocation.
- Original PEG Budget here: Grants:PEG/MMandiberg/Art+Feminism_Editathons#Budget
|Expense||Approved amount||Actual funds spent||Difference|
|Project Management Assistant - (70hrs @$20/hr)||$1400||-$1400|
|Childcare (MoMA event)(i)||$600||$300||$300|
|Childcare (satellite events)(i)||$600||$369.96||$230.04|
|Food & drinks (two NYC Train the Trainers)||$646||$465.02||$180.98|
|Food & drinks (MoMA event)||$2000||$1665.21||$334.79|
|Food & drinks (satellite events)||$3600||$3148.22||$451.78|
|Miscellaneous supplies (MoMA event)||$25||$186.18||-$161.18|
|Miscellaneous supplies (satellite events)||$98.96|
|Travel (MoMA event)||$75.96|
|Travel (satellite events)||$1500||$105.58||$1394.42|
|Computer rental for MoMA event(ii)||$1500||$1566.17||-$66.17|
(i) We approved greater amounts for childcare because of demand, but did not end up spending this full amount in the end. (ii) Paid for directly by WMDC
Do you have any unspent funds from the grant?
Please answer yes or no. If yes, list the amount you did not use and explain why.
- As per this budget change request we had extra funds due to underspending for the food, and reallocated them to pay for project management costs. We have not 100% finalized the PEG budget, as our fiscal sponsor Wikimedia DC has had two checks returned, so is still resolving that.
If you have unspent funds, they must be returned to WMF. Please see the instructions for returning unspent funds and indicate here if this is still in progress, or if this is already completed:
Please answer yes or no. If no, include an explanation.
- Wikimedia DC has handled all reimbursement, and has all receipts.
Confirmation of project status
Did you comply with the requirements specified by WMF in the grant agreement?
Please answer yes or no.
Is your project completed?
Please answer yes or no.
What worked well
- Grants:Learning patterns/Creating a network of organizers
- Training videos and PowerPoints were incredibly well-received and used at multiple satellite locations. We initially planned to create the videos after the edit-a-thon, but decided that they were useful in developing the Train-the-Trainer program and so foregrounded their production. While this veered from our planned timeline, we believe this was the right approach and helped other organizers establish their training plans.
- The #artandfeminism hash-tag was really well-used on the day of the event, and incorporating it into our webpage was an effective way to visualize the community of editors.
- The Organizer's Kit was really helpful for a lot of our organizers.
- Volunteers: While we didn't get a lot of uptake from our Train-the-Trainer session, we did manage to put together an impressive team of volunteers in New York, who really helped the event run smoothly.
What didn’t work
- Despite our efforts to communicate the importance of registration, many events did not list the Usernames of attendees on their event pages.
- We originally set some goals based on gender ratios but in the end decided that asking registrants to disclose such information would be an unnecessary privacy infringement.
- Reach out to local and international Wikimedia chapters far in advance of the international event to encourage collaboration.
- Getting attendees of the Train the Trainers to our MoMA editathon (though many went on to create their own separate editathons).
- As the project has grown, we have become increasingly aware of the need to be careful in our use of language. A number of nodes commented that we should be specifying that both "cis" and "trans" women are welcome, as opposed to "women" and "woman-identified."
- While the safe space agreements were an improvement from the 2014 event, we did receive reports of violations from one of our nodes and need a better-developed practice of making the policy clear and offering advice to node events when dealing with violations of the agreement.
- The organizers spent a significant amount of time and energy, along with some guidance from the Wikimedia Foundation, working through conflict resolution. This is something we will need to address in terms of future edit-a-thons: whose responsibility is it to resolve conflicts? What kinds of guidance can we offer our co-organizers? How can we minimize the escalation of conflicts?
- Recognize and compensate organizers for the substantial labor of project managing these large-scale editathons under the PEG. We were overwhelmed by the work required, and eventually had to hire an additional project assistant. We strongly recommend following the model laid out by the AfroCROWD Inspire PEG grant, of 10 hours per week @ $25 an hour. This is realistic, though for international events, it may be necessary to increase that amount.
- Streamline best practices for events reporting on the Usernames of attendees and their other results. - Perhaps configure the WikiEd Assignment Design Wizard as it has really simple registration options.
- Reflect on best practices for asking for events to self-report.
- Encourage events to do outreach and coordinate with local chapters and established, local Wikipedia groups by utilizing local mailing lists, and bolstering +Feminism Ambassador network.
Next steps and opportunities
Are there opportunities for future growth of this project, or new areas you have uncovered in the course of this grant that could be fruitful for more exploration (either by yourself, or others)? What ideas or suggestions do you have for future projects based on the work you’ve completed? Please list these as short bullet points.
We are proposing a renewal of this IEG grant. The amount of work was greater than we expected, and we uncovered new areas where we need to bolster our work. This renewal will cover:
- Diversity Audit
- Further refinement of the reporting process
- Standardize process for gathering post event metrics for immediate reporting to press
- Standardize process for identifying and supporting articles that might need more support post-event.
- Further outreach.
- Reach out to national chapters, and build a line of communications
- Reach out to other thematic gender gap groups and interested parties to share our materials and best practices.
- Improve scalability and make things more self sufficient.
- Research and implement CRM and Project Management software
- Decentralize, diversify and expand organizing committee
- Refine protocols for communication amongst +Feminism ambassadors, including regional ambassadors in each city who lead organizing efforts.
- Refine protocols re: handholding.
- Move all materials on wiki (pdfs, ppt, vidoes, etc,) so anyone can edit
- Expand and refine editing resources, particularly those that encourage for post-edit-a-thon retention
- After Diversity Audit, shift the language in our materials to be more precise and explicit that it is rhizomatic and meant to be remixed, that they don't need to as for permission from us to run an event, or to change the focus they see fit. Specifically:
- Clarify the collective ownership of the Tasks list, and that everyone is welcome to add to it
- Include more information re: Harassment & Safe Space issues
- Create a post event FAQ
- Make sure we're more explicit in all of our materials about open access resources and that you can run an event without access to databases that exist behind pay walls.
- Revise & streamline the HowTo page, to function as a clearinghouse for new organizers
- Adapt & refine our current emails into sample emails for organizers to use to send to venues and collaborators.
- Increase translation of materials, including non-roman character set languages
- Employ web developer to help expand the functionality of the website
We'd like to thank the WMF Grants and Communications teams for all your support. We're pleased with the progress we've made (detailed above) and couldn't have done it without WMF support. We look forward to continuing to work together.