Grants:IEG

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open proposals

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current grants

IEG Committee
Questions about IEG
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applying for grants

round 1 2014 schedule

Proposals accepted: 1–31 March

Committee members finalized: 15 March

Community comment requested: 1–20 April

Committee review: 7 April – 5 May

Grantees announced: 30 May

Grants disbursed: June

Midpoint reports: September

Final reports: January

2014 +

2013 round 2 schedule

Proposals accepted: 1 August – 30 September

Committee members finalized: 31 August

Community comment requested: 1–22 October

Committee review: 23 October – 24 November

Grantees announced: 16 December

2013

Grants disbursed: December 2013 – January 2014

Midpoint reports: April

Final reports: July

2014 +

step 1

applying for grants about Individual Engagement Grants

Proposals should support the achievement of Wikimedia's mission and strategic priorities. We favor high-impact requests with an intended online impact. We want to see you do something that helps more Wikimedia volunteers serve more free knowledge to more people around the world.


eligible applicants

Individual or team of up to 4 individuals. [[<tvar|others>Special:MyLanguage/Grants:IEG#ieg-other grants</>|See other grant options]]

Demonstrated involvement in the Wikimedia movement, with good community-standing.

Willing to provide full legal name and address. [[<tvar|rules>Special:MyLanguage/Grants:IEG#ieg-legal</>|See more program rules]]

Able to independently complete the project.
Grantees are not awarded special access to WMF Engineering and Product Development or other non-grantmaking staff.

eligible projects

Scoped to 6 months, with potential to renew for 6 more if need is shown.

Maximum request USD 30,000. No minimum.

Aimed at improving one or more of Wikimedia's existing websites. [[<tvar|new-wikis>Proposals_for_new_projects</>|Creating a new wiki instead?]]

Any technical components must be standalone or completed on-wiki. Projects are completed without assistance or review from WMF engineering, so MediaWiki Extensions or software features requiring code review and integration cannot be funded. On-wiki tech work (templates, user scripts, gadgets) and completely standalone applications without a hosting dependency are allowed.

Any code or other materials produced must be published and released as free and open-source. Licensing should be compatible with current Wikimedia and MediaWiki practices.

Content-creation is not directly funded.
Projects should foster conditions that encourage editing by volunteers (e.g. editor recruitment campaigns), not replace volunteer action by funding someone to edit articles, upload photos, etc.

project selection criteria

Proposals are evaluated based on an assessment of the grant's potential for impact, ability to execute, and capacity to foster learning and innovation.

We select for the following criteria:

  1. Alignment with the Wikimedia mission and vision, and fit within the movement's 5-year strategic priorities of increasing readership, quantity and quality of content, and participation in the Wikimedia movement.
  2. Potential online or on-wiki impact of the proposed project.
  3. Innovative approach to solving critical issues in the movement, and clear measures of success to learn and evaluate impact of the approach.
  4. Sustainability of impact beyond the duration of the grant, and potential for the project to scale, add critical knowledge, be adapted for other Wikimedia projects, or spur further innovation in the Wikimedia movement.
  5. Potential to support or increase diversity in contributors to the Wikimedia movement.
  6. Community discussions and interest in the project by those it aims to serve.
  7. Feasibility of completing the project as scoped with the requested and available resources.
  8. Efficiency of proposed use of funds.
  9. Fit between the skills and experience of the grantees and the needs of the proposed project.
  10. Balance between risks of the grant's size and approach compared with the potential gain in terms of impact.
  11. The total amount of funding available, as provided by the WMF Board.
applying for grants

step 2

applying for grants

apply for an Individual Engagement Grant


Individual Engagement Grant proposals include an idea, a project plan, and community discussion. Start drafting yours today!


Read our tips and guidelines for great proposals.

Need help with your proposal? Visit the IdeaLab
IdeaLab logo

Have an idea but not sure how to make it a complete proposal? Or want to find other collaborators to work on the project? Get help turning your idea into action in the IdeaLab.

applying for grants

step 3

applying for grants eligibility

WMF grantmaking staff reviews proposals as they are submitted to ensure they meet eligibility criteria. Those that do not meet the criteria are returned to draft status and applicants are notified. Those that have been determined eligible are marked for committee review.

applying for grants

step 4

applying for grants community discussion

The Wikimedia community is invited to endorse proposals or discuss any concerns or questions they have on proposal talk pages.
Applicants are responsible for making relevant communities aware of their proposal as early as possible. As soon as you draft your proposal, you should notify areas of the community (via village pump, mailing list, talk page, or other project-appropriate venues) that are most likely to be impacted or involved in your project. Community support is a factor in review, so please post a link to the notification and any relevant discussions in the section provided on your proposal, and encourage community members to post feedback on your proposal page.

applying for grants

step 5

applying for grants committee review

The Individual Engagement Grants committee reviews proposals by scoring and providing feedback, and then recommends a shortlist of proposals for WMF to fund.

applying for grants

step 6

applying for grants selections finalized

Staff completes due-diligence on the committee's recommended shortlist of proposals and finalizes the selection of grantees. If necessary, this step may include the applicant having an interview with the program head. If your proposal is selected, you will be notified and asked to submit verifying documentation (legal name, address, etc) to WMF for final approval.

applying for grants

step 7

applying for grants grantees announced

All applicants are notified of results on proposal talk pages. If your proposal is selected and approved for a grant, WMF will contact you with a grant agreement, disbursement setup, and other details.

Grantees are announced via mailing lists, social media, and the Wikimedia blog.

applying for grants

step 8

applying for grants project reporting

Grantees submit brief monthly updates in a format of their choosing, as well as a midpoint report and final project report on-wiki.

applying for grants


About other Wikimedia Foundation grant programs

The Wikimedia Foundation’s grantmaking programs increase the quantity, quality, diversity, and reach of free knowledge by supporting allied organizations and people around the world.

Individual Engagement Grants Participation Support Wikimedia Foundation Grants Funds Dissemination Committee
Funding individuals to lead time‑intensive projects. Co-funding with WMDE, for individual contributors to travel to participate in events. Funding project expenses for individuals, groups, and organizations. Funding annual plans and programs for Wikimedia affiliate organizations.
Proposals accepted twice annually. Proposals accepted at any time. Proposals accepted at any time. Proposals accepted twice annually.


^

Pencil

apply
for a grant

Glasses

review
open proposals

IEG key lightblue.png

engage
current grants

IEG Committee
Questions about IEG
IEG labcat white.svg
IdeaLab
rules contact us top
reviewing proposals


Open discussion and evaluation of proposals brings multiple perspectives to the selection process. Funding limits the number of grantees in each round, and proposals are carefully reviewed according to selection criteria.


discuss
open proposals

develop
project ideas

review
join the committee

reviewing grants join the discussion

The Wikimedia community's input helps WMF and the Individual Engagement Grants Committee understand if a project will be supported by the people it aims to serve.

You can get involved by reading through open proposals and posting feedback, questions, concerns, or suggestions on a proposal’s talk page. To recommend a proposal for selection, submit an endorsement in the space provided on the proposal page.


open proposals:


round 1 2014 schedule

Proposals accepted: 1–31 March

Committee members finalized: 15 March

Community comment requested: 1–20 April

Committee review: 7 April – 5 May

Grantees announced: 30 May

Grants disbursed: June

Midpoint reports: September

Final reports: January

2014 +

2013 round 2 schedule

Proposals accepted: 1 August – 30 September

Committee members finalized: 31 August

Community comment requested: 1–22 October

Committee review: 23 October – 24 November

Grantees announced: 16 December

2013

Grants disbursed: December 2013 – January 2014

Midpoint reports: April

Final reports: July

2014 +

reviewing grants

reviewing grants develop projects in the IdeaLab

Some projects start from just the spark of an idea. Over time, they gather collaborators and can get turned into complete Individual Engagement Grant proposals.

You can help grow ideas into action by getting involved in the IdeaLab.

reviewing grants

reviewing grants serve on the review committee

We rely on a committee of volunteers from the Wikimedia community to recommend proposals for funding.

join the committee

We enjoy a large committee and do not run elections. Those who are determined to meet the criteria are invited to become members during an open call period each year. Membership is for a 1-year term, which may be renewable.

To be considered for membership:
1. Review the membership criteria and make sure you meet them.

2. Review the committee's tasks and make sure you're willing and able to fulfill them (we'll show you how!).

3. Add your name to the list of candidates. Please include a brief statement about your background and Wikimedia involvement, demonstrating how you meet the criteria.

tasks

1. Provide feedback on grant proposals: Check on new ideas, drafts and proposals, engaging in talk page discussions to help improve them and asking questions to ensure that sufficient information is provided and that goals and estimates are realistic.

2. Review finalized proposals: Read and research submissions, join a working group to score proposals according to rubric determined by selection criteria and give feedback to applicants.

3. Recommend proposals for funding: Recommend a shortlist of proposals for funding to WMF staff based on the available budget.

membership criteria

Mandatory:

  1. Experience with the Wikimedia movement and at least one Wikimedia project.
  2. Experience with some aspect of Wikimedia programmatic or project-based work, e.g. editor engagement, WikiProjects or other on-wiki organizing processes, outreach, events, partnerships, research, education, gadget or bot-building, etc.
  3. Ability to edit basic wiki-markup (grant proposal discussions are largely conducted on meta-wiki).
  4. Reasonable facility with English, for reviewing and discussing grant proposals.
  5. In good community- and legal- standing (not currently blocked or banned, involved in allegations of unethical financial behavior, etc).
  6. Availability to actively engage in the selection process during the published schedule for that round (time commitment is about 3 hours per week, plus 1 extra day for scoring).

Preferable:

  1. Experience leading, coordinating, or managing projects with an intended on-wiki or online impact.
  2. Experience handling externally provided money and working within budgets, preferably in a non-profit context.
  3. Experience applying for grants or working in grants programs (in the Wikimedia, academic, or wider non-profit world).
  4. Ability to read and write in multiple languages.

Acceptable:

  1. Members may apply for an Individual Engagement Grant themselves, but they will recuse themselves from reviewing proposals in the same category as their own during that round.
  2. Membership does not conflict with membership in other Wikimedia committees, including the Grant Advisory Committee or the Wikimania Scholarships Committee.
reviewing grants


^

Pencil

apply
for a grant

Glasses

review
open proposals

IEG key lightblue.png

engage
current grants

IEG Committee
Questions about IEG
IEG labcat white.svg
IdeaLab
rules contact us top
engaging with current grants


This is the organizing hub for grantees. Browse current projects below to see what Individual Engagement Grantees are working on!


current projects:
provisionally approved projects:

No pages meet these criteria.


completed projects:


round 1 2014 schedule

Proposals accepted: 1–31 March

Committee members finalized: 15 March

Community comment requested: 1–20 April

Committee review: 7 April – 5 May

Grantees announced: 30 May

Grants disbursed: June

Midpoint reports: September

Final reports: January

2014 +

2013 round 2 schedule

Proposals accepted: 1 August – 30 September

Committee members finalized: 31 August

Community comment requested: 1–22 October

Committee review: 23 October – 24 November

Grantees announced: 16 December

2013

Grants disbursed: December 2013 – January 2014

Midpoint reports: April

Final reports: July

2014 +

engaging current grants getting started

Welcome new grantees! Please read everything below to learn how to kickoff your project, learn how payments work, become familiar with your reporting responsibilities, and what to do if you need more time. Please also review the program rules. Then, follow the instructions to get your project started!

Step 1 - Grant agreement

Before the grant can be approved, grantees must confirm the terms of the grant and provide their full legal name, address and date of birth for everyone listed on the bank account to which the grant will be disbursed. A request for this information will be emailed to you by WMF staff. Photo identification and a copy of a bank statement listing the account holders must also be provided, along with a written description of the account and a completed wire transfer form. WMF uses this information to perform compliance checks in accordance with U.S. law, and will then issue a grant agreement. After the grant agreement is signed and returned to WMF, payments can be disbursed.

Step 2 - Project page setup

Your grant proposal will now become a living plan for your project. Staff will update your proposal page with navigation to additional pages you'll need for documenting your project once it begins. Please visit your proposal and use the buttons to create all of your project pages. You should keep these pages up-to-date as much as possible as your project progresses. This documentation will help everyone share in your progress and learnings over the course of the grant.

engaging current grants

engaging current grants finances

budget

The total amount of your approved budget is listed in your grant agreement, and the approved use of funds for each line-item is detailed on your project finances page. We know that some details and expenses may change as your project progresses. That is ok, as long as you keep us updated and request approval for significant changes during the grant period, as follows:

  • Please use the button provided on your project finances page to request approval for any changes to the planned use of funds as your project progresses. Staff will reply there to confirm approval or request additional information.
  • Approval is required to make changes to any budget line-item with a variance greater than 20% for budgets of US$ 15,000 and under, and 10% for budgets over US$ 15,000 (or its equivalent in foreign currency).
disbursements

Grant disbursements are made to the grantee’s account using a payment processing service or wire transfer as agreed upon in the grant agreement. Disbursements can take up to 30 days to be received. Remember that you are responsible for any tax associated with your receipt of the grant funds in your country.

Your disbursement will come in 2 equal installments:

  1. After you sign and return the grant agreement.
  2. After your midpoint report is received and approved.
accounting

Grantees are responsible for tracking and documenting use of grant funds as follows:

engaging current grants

engaging current grants reporting IEG 4.png

Our focus with reporting is to share learning and insights gained from the project and to measure impact. Lessons learned through these reports will be used to share best practices with the broader Wikimedia community. Reports must be published on Meta-Wiki as part of the grantee's project pages. They will be reviewed by IEG staff within 30 days of being submitted, and may be commented upon by staff, committee members and the community. To be accepted, reports must be complete and accurate.

monthly updates

A brief project update is requested each month to share your progress and learnings along the way. These updates should be created and linked from your project's progress page on Meta-Wiki at the end of each month.

The format these updates take is up to you. Aim for something suited to your project that you’ll enjoy doing!

Monthly update formats:

  • on-wiki newsletter or journal
  • blog post
  • YouTube video
  • podcast
  • annotated product demos
  • suggest something else, we're likely to approve it as long as it shares what you're doing or learning along the way!

The Head of Individual Engagement Grants will also schedule a monthly check in with each project team, to assess and support needs as the project progresses.

midpoint report

A midpoint report demonstrating progress and learnings thus far must be submitted on Meta-Wiki. This report is is due within 15 days after 3 months of the grant's start date.

To create your midpoint report, use the "Start your Midpoint" button from your IEGrant project page.

final report

A final report on the project’s outcomes, learnings, and impact assessment as measured against the project's targets and goals, must be submitted on Meta-Wiki. This report is is due within 30 days after the grant's end date.

To create your final report, use the "Start your Final" button from your IEGrant project page.

learning dissemination

Grantees are encouraged to attend Wikimania or other movement gatherings to present findings to the community in-person, in addition to providing the above written documentation.

To help WMF learn about and improve its grantmaking programs, grantees are also asked to complete occasional surveys during and after the grant period and to participate in longer-term follow-up interviews.

engaging current grants

engaging current grants continuations

We know that occasionally something happens and more time may be needed to complete your project than expected. That is ok, as long as you keep us updated and request approval for significant changes.

extensions

If your final report is due but you need more time, please use the button provided on your timeline page to request an extension. Staff will reply there to confirm approval or request additional information.

renewals

Projects that demonstrate strong potential for impact and need for further funding may be considered for a renewal grant of 6 additional months.

  • If you see need for continued funding, discuss this with the your program officer or other advisors during project check-ins.
  • In the final grant report, you'll find a button to submit a renewal request. This should be created as soon after you submit the final report as possible.
  • Renewals should include a plan for the second 6 months, with clear scope, budget, and measures of success.
  • Staff will reply on the renewal request to confirm approval or request additional information.
engaging current grants


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contact us+


Visit wikimediafoundation.org for more information about the Wikimedia Foundation.

need help with your idea?

Seriously, check out the IdeaLab, where experienced Wikimedians can help you develop your idea and your application.

other questions?

We have a page for that! We love to keep discussion in public so that everyone can benefit. Ask on the Individual Engagement Grants question page.

want grants news sent to you?

Sign up to have our newsletter delivered your talk page.

a question you can't ask in public?

Write to IEGrants at wikimedia.org and our staff will get back to you.


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program rules+

proposals
  1. We are best able to support proposals submitted in English, but you are welcome to submit a proposal in any language. If you have questions about submitting a grant request in a language other than English, please contact us to discuss.
disbursements
  1. Grants given under the Individual Engagement Grants program are considered taxable income in the United States for residents of the United States, and may be taxable under local laws for those residing in other countries. Grantees are solely responsible for paying all taxes on the grant amount, and are encouraged to learn about tax regulations in their country before accepting a grant.
  2. Each individual on a project team is considered a grantee and must sign an individual grant agreement and receive their own portion of the grant disbursement. Reporting, however, should be completed together as a team.
  3. Grants can be disbursed in local currency or US dollars. To prevent losses incurred from wire transfer fees, currency exchange, or other bank fees, it is recommended that you document and include your expected loss in the budget of your original grant proposal.
  4. Grants are generally disbursed in 2 lump sums: half at the start of the grant, approximately 3-4 weeks after all disbursement details have been received by WMF, and half upon the grantee's completion of a midpoint project report.
grantees
  1. Grantee's legal name and address do not need to be disclosed publicly, but if selected to receive funds, valid government-issued photo identification and other verification details must be provided to WMF.
  2. Grantees under the age of 18 must have a legal guardian acting as fiscal sponsor to sign agreements and receive disbursements on behalf of the grantee.
  3. Grants are intended to support volunteers in the Wikimedia movement. Paid staff of WMF, Wikimedia Chapters & Thematic Organizations, and WMF grantee organizations are not eligible for these grants. In occasional cases where the committee may choose to recommend a grant be made to a community member who is also currently engaged as a contractor with one of these organizations, the contractor's engagement must not be for more than 20 hours/week.
travel
  1. If a grant request includes travel, please review and adhere to Wikimedia Foundation's Travel Policy.