Grants:PEG/ITOCA/Train-the-trainer South Africa workshop

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This submission to the Wikimedia Foundation Grants Program was funded in the fiscal year 2011-12. This is a grant to an organization.

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  • This project has been funded, completed, and a project report has been reviewed and accepted by WMF Staff.
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Legal name of organization or individual requesting this grant
ITOCA – Information Training and Outreach Centre for Africa
For organizations: Are you a for-profit entity? No
For organizations: If non-profit (US) or equivalent (outside the US) status is available in your country, do you have or are you pursuing such status (please be specific): Yes
For individual applicants: Please note that if your request is accepted you will be required to provide documentation verifying your full legal name and address.
Grant contact name
Gracian Chimwaza
Grant contact username or email
Grant contact title (position)
Executive Director
Project lead name
Blessing Chataira
Project lead username or email
Project lead title (position), if any
Senior Programme Officer/CEPD Manager
Full project name
Wikipedia capacity building project: train-the-trainer South Africa workshop
Amount requested in USD or local currency (USD will be assumed if no other currency is specified)
Provisional target start date
23 July 2012
Provisional completion date
10 August 2012 30 October 2012

This proposal has been discussed with the Wikimedia Foundation and with Wikimedia South Africa for some months, and is being submitted at the Wikimedia Foundation's encouragement.

Budget breakdown[edit]

Budget No. Days Rate Total in Rand Total in USD Remarks
1 Travel
1.1 Participants travel 30 3 0 0 0 Participants institutions to pay for transport
1.2 Local transport 30 2 80 4800 640 Participants local transport
Sub-Total 1 4800 640
2 Accommodation
2.1 Participants (lodge B and B) 30 3 520 46800 6240 Road Lodge-Centurion 3 nights
2.2 Participants per diem (Lunch + Dinner) 30 3 150 13500 1800 Lunch @R75 + Dinner @R75 per day
2.3 Tea breaks x2 64 3 15 2880 384 Two tea-breaks per day
Sub-Total 2 60300 8424
3 Materials & Supplies
3.1 Computer lab hire (30 PCs) 1 2 1000 2000 267 Computer lab hire
3.2 Printing-workbook 30 1 15 450 60 Training materials printing
3.3 Stationery/photocopies 30 4 5 600 80
Sub-Total 3 3050 407
4 Trainers
4.1 Accommodation 1 3 520 1560 208
4.2 Dinners 1 2 200 400 53
4.3 Local Transport 1 3 200 600 80 Including airport transfer
4.4 Flight 1 1 1 3000 400 Return flight from Cape Town to Johannesburg
Sub-Total 4 5560 741
5 Sub-Total 73710 10212
5.1 Project Management 7371 1021
81081 11233
Exchnage rate $1=R7.5


Additional from sponsors:

  • Mass media coverage (SANGOnet, LIASA)
  • Souvenirs

Contribution from ITOCA:

  • Communication i.e. sending out invitations, online training.
  • Selection and recruitment of participants
  • Advertising and promotion

Project goal[edit]

The goal of this project is centralised training of volunteer trainers who will then embark on training others in the country. Training to include: Introduction to Wikipedia; Introduction to Kiwix, the offline Wikipedia reader; Troubleshooting; Using Wikipedia Wisely; Basics of Editing.

Project scope and list of activities[edit]

  • The scope of project is national. Thirty (30) selected librarians from colleges, universities and community libraries will be trained in a training-the-trainer (ToT) two-day workshop at ITOCA in Centurion, South Africa. This will be an intensive training provided throughout the two days. However it should be noted that these librarians will have also had two weeks of online communication from ITOCA trainers.
  • The trained librarians are expected to deliver two-hour and/or one-day training on how to use Wikipedia and its offline reader software, at their local campus/institute and their local community wherever there is an opportunity.
  • The two-day ToT workshop will help spread awareness of Wikipedia and its core principles, encourage students to use Wikipedia efficiently and well, and attract new contributors.
  • Librarians are expected to use the provided materials to train others after the training and be ambassadors for Wikipedia. Like other Wikipedia ambassadors, they would not be expected to have all the answers, but rather to be contact points with training on how to get answers from the wider Wikipedia community.
  • Geography: South Africa.

Pre-Workshop program (dates are tentative and depend on Wikipedian trainer availability) 23-30 July 2012: Online Session Email – communication

  • Introduction & program goals;
  • introduction to offline Wikipedia
  • What is a Wikipedian & their roles?
  • Q & A

Skype Call – communication

  • Introducing participants to each other
  • hat are the expected outcomes from the program
  • Preparations for the face-to-face training session
  • Q & A

Workshop Program

1 August 2012: Day 1

  • 9:30 - Opening ceremony
  • 10:00-12:00 - Introduction to Wikipedia; How Wikipedia Works
  • 12:00-13:00 - Introduction to Kiwix, the offline Wikipedia reader; Troubleshooting Kiwix
  • 13:00-14:30 - Lunch break
  • 14:30-15:30 - Using Wikipedia Wisely.
  • 15:30-16:00 – Different Ways of Contributing to Wikipedia
  • 16:00-17:00 – Editing articles on Wikipedia

2 August 2012: Day 2

  • 9:30 – 10:00 - Day 1 Recap
  • 10:00-12:00 – Promoting Wikipedia in your community
  • 12:00-13:00 - Uploading Images to Commons
  • 13:00-14:00 - Lunch break
  • 4:00-15:00 – Available Training Materials
  • 15:00-15:30 - Staying in touch and reporting on trainings
  • 15:30-1545 - Break
  • 1545-16:30 – Summary and Q and A session
  • 16:30-17:00 - Wrap up session

Non-financial requirements[edit]

  • Promotional Material - 60 brochures and 60 posters
  • 40 Goodie bags (Wikipedia buttons, stickers, pens, and a T-shirt for each participant and ITOCA organizers)
  • Training materials - PowerePoint presentation, flash card and perhaps flash drives with training material for the participants.

Fit to strategy[edit]

By conducting training our goal is that the participants will train others thereby increasing Wikipedia's visibility and its uptake.

Other benefits[edit]

  • We believe that by conducting such kind of project we will increase attention and support of Wikimedia by the cascading effect where those trained will go and train others.
  • These will influence students and other community members to not only use Wikimedia but also contribute.
  • The training of the librarians ensures that there are always local trained experts who can be called on to help in further training or assist those in need technically.

Measures of success[edit]

  • Satisfaction of trainee-trainers from the central training, measured by a feedback survey. The survey would focus on the degree to which the trainees feel able to deliver training themselves..
  • The main measure of success would be the number of training events held by the trainees in their respective institutions and communities. We will consider the project a success if at least 75% of the participants deliver at least one training event within three months of the end of the central training.
  • Success will also be measured by getting feedback from those trained by the trained participants.

Team members (optional)[edit]

Team members (optional)

  • Blessing Chataira
  • Michael Chimalizeni
  • Mercy Moyo

A volunteer Wikipedian to deliver training, to be identified by the Wikimedia Foundation

For grantees

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