Grants:PEG/ITOCA/Train-the-trainer South Africa workshop/Request for Reallocation

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Not funded
This grant submission from an organization in 2012-13 was not funded by the Wikimedia Foundation.
  • Prior to 2011, reasons for not funding this submission were communicated in private and may not be available on the discussion page. For more information about a particular request, please contact the grantee directly or send your questions to grants at wikimedia dot org.
  • Beginning in 2011, reasons for not funding this submission are communicated publicly on the discussion page of this submission.
  • Since this grant request was not funded, no report is required and no further action is required from the grantee.

Basic information[edit]

Grant details[edit]

Project details[edit]

Official project name
Train-the-trainer South Africa Workshop Evaluation
Project start date (include month, day, and year)
1 August 2013
Project completion date (include month, day, and year)
15 August 2013
Please describe the project in 1–2 sentences

We would like to use the remaining funds from the grant received for the Wikipedia Train-the-trainer South Africa held in October 2012 to carry out an evaluation of the workshop to ensure that the outputs of the grant are attained to the best of our ability. The initial follow up evaluation conducted revealed that a larger portion of the participants did not respond as a result we have had a need to do another round of the survey after submitting the report.

Financial details[edit]

Currency requested
US Dollar
Amount requested in currency requested
Equivalent amount in US$ on the date of this submission

Grantee details[edit]

See the eligibility requirements for more information.

What is the official name of the organization requesting this grant?
ITOCA – Information Training and Outreach Centre for Africa
Are you an organization, an individual, or an individual submitting on behalf of a group?
Are you a for-profit entity?
Answer YES or NO.
Are you able to provide local proof of nonprofit status within your country?
Answer YES or NO.
Does your organization currently employ any fulltime or part-time staff or contractors?
Answer YES or NO.
If you answered YES, please indicate how many. You may use fractions or percentages for part-time staff if appropriate.
EX: 4 fulltime staff and 2 part-time contractors (50% each).
6 Fulltime staff
If yes, please provide a list of their job functions, or a link to your organization's staff page, if it lists all employees and contractors employed or engaged by your organization.
EX: A complete list of staff and contractors is available at
A complete list of fulltime staff is available at

Contact information[edit]

Primary contact name
Gracian Chimwaza
Primary contact username or email
Primary contact title (position within the organization)
Executive Director

If this project will be executed by someone other than the primary contact for your organization, please list that person's details here:

Project lead name
Blessing Chataira
Project lead username or email
Project lead title (position), if any
Senior Programme Officer/CEPD Manager

Goals and measures of success[edit]

Project goal[edit]

Please briefly describe what will be accomplished if the project is successful.

Project goal
The goal is to measure and evaluate the outputs of the Wikipedia Train-the-trainer South Africa Workshop that was held in October 2013.

Measures of success[edit]

Please provide a list of measurable criteria that will be used determine how successful the project is. You will need to report on the success of the project according to these measures after the project is completed.

Measures of success
We will consider the evaluation a success when we receive more responses than we did from the initial evaluation we carried out 3 months after the workshop.

Project scope and activities[edit]

This section describes what will happen if this project is funded. Who will do what, and when?

List of activities

ITOCA intends to

  1. Email a questionnaire survey to all participants
  2. Collate the survey responses
  3. Conduct telephone follow-ups for those participants who do not respond to the survey
  4. Analyse the responses
  5. Prepare a report on the evaluation

Budget and resources[edit]

Please provide a detailed breakdown of project expenses according to the instructions here.

Grantees are subject to line-item scrutiny of expenses. Changes to the approved budget beyond 10% in any category must be approved in advance.

Project budget table
Expense Item No. of Days Rate Total in Rand Total in USD Remarks
1 Survey Distribution 2 220 4400 440
2 Data Analysis 3 250 7500 750
3 Report update 2 250 5000 500
4 Communications 2 200 4000 400
Total 20900 2090
Total cost of project
Total amount requested from the WMF Grants Program
Additional sources of revenue that may fund part of this project, and amounts funded
ITOCA will contribute the difference in the budget and requested allocation which is USD22

Non-financial requirements[edit]

See a description of nonfinancial assistance available. Please inform Wikimedia Foundation (WMF) of any requirements for non-financial assistance now.

Requests for non-financial assistance


This section is optional. It may be used to highlight the potential grantee's potential for successfully executing this project.

Consider including the following information:

  • List of team members (names or usernames):
  • Onwiki evidence of community support (such as a project about this discussion):
  • Endorsements from community members or movement groups:
  • Special skills or qualifications this potential grantee or project lead brings to this project:
  • Evidence of past success in executing similar projects:


In the sections below, please describe how the project is related to the Wikimedia mission and Wikimedia's strategic priorities.

Fit to strategy[edit]

How will this project support the key organizational objectives of
  • increasing reach (more people will access or contribute to Wikipedia or our other projects),
  • participation (more people actually contributing),
  • quality (more content, more useful content, or higher-quality content),
  • credibility (more trust in our projects),
  • organizational maturity and effectiveness (how it will move you or the Wikimedia community forward),
  • or financial sustainability (how it will help you achieve more in the long run)?
This statement should address at least one of the strategic priorities listed here specifically. See WMF Grants Program criteria for decisionmaking.

By conducting the evaluation we will get insight on what worked and what the users experieces are with Wikipedia. We will also know how many have been trained downstream to determine if there has been an increase in Wikipedia's visibility and its uptake.


If the project will benefit a specific online community, please tell us.

Please provide a brief statement about how the project is related to other work in the Wikimedia movement. For example, does the project fit into a work area such as GLAM, education, organizational development, editor retention, or outreach?

The project falls into the Outreach programme since it is the evaluation of a project we implemented that was aimed at training new Wikimedians in support of Wikipedia's mission to build strong relationships with cultural and educational institutions. Thereby making the collaborative platform bigger, better, and more useful.

If successful, will the project have the potential to be replicated successfully by other individuals, groups, or organizations? Please explain how in 1–2 sentences.

If this project is a successs we will be able to determine the areas in which the workshop was a success by learning how participants have gone on to use Wikipedia and which areas they still require assistance with, if at all.

Please list other benefits to the movement here.