Grants:PEG/Voll/WLM Latvia 2015/Report

Report accepted

This report for a Project and Event grant approved in FY Pending has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:PEG/Voll/WLM Latvia 2015.

You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.

Project status

Did you comply with the requirements specified by WMF in the grant agreement?: Yes

Is your project completed?: Yes

Activities and lessons learned

Activities

Registered a domain wikilovesmonuments.lv.
Sent 100 advertisement letters to tourist informational centers around the country.
Multiple meetings for organizing the project (Norvik Banka, VKPAI, judges).
Wikiexpedition to Jelgava Municipality, a photo tour to improve the visibility of the many cultural heritage in this municipality.
Awards ceremony at office of Norvik Banka (photos).

Lessons learned

Work together with other people and other organisations in Real Life.

What worked well?

We generally delivered what we promised and completed the contest successfully.

Number of photos uploaded.
Wikiexpedition to Jelgava Municipality.
Organizing prizes.
Prize giving ceremony.
Media coverage.

What didn't work?

Communication with partners.

What would you do differently if you planned a similar project?

Communicate more intensively and with right persons.
Make announcement long before September so that people have plenty of time to collect good photos.

Learning patterns

Outcomes and impact

Outcomes

Provide the original project goal here.: We want to encourage and facilitate the capturing and uploading of photographs of Latvian heritage sites or monuments in September (goal I). On an organisational level, we want to strengthen our organisation (goal IIa), achieve a high media coverage (goal IIb) and anchor our relationship with the different collaborating organisations (goal IIc). To ensure continuity in our activities towards the user community (goal III).

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.: Goals I, IIa, IIb, IIc and III yes.; We successfully organised Wiki Loves Monuments in Latvia, we were mentioned at many websites. We worked together with multiple partner organisations, which will get a follow up in 2016.; Goal III no.; We imagined great award ceremony with a lot of participants, but because of problem with another competition it was cozy but not so big event.

Progress towards targets and goals

Project metrics

Project metrics	Target outcome	Achieved outcome	Explanation
Get 1.000 uploaded pictures of Latvia heritage sites) (goal I)	3537 pictures.	Target reached
Get at least 25 new contributors (goal I)	42 new contributors with no edits on wikimedia projects	Target reached
Create of a professional volunteering organising team (goal IIa)	Yes, we had a professional organising team and had good communication towards our partners.	Target reached
Amount of mentions in press or other web sites is over 5 (goal IIb)	Yes, we had 12 media (websites) covering the contest.	Target reached
Get a commitment (interest) from our partners to take an active part in the WLM 2015 award ceremony (goal IIc)	Yes, our partners supported and sponsored us in various ways.	Target reached
Have at least 15 participants at the award ceremony (goal III)	No, 12 participants were present.	Target not reached

Global Metrics

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

Next to each required metric, list the actual outcome achieved through this project.
Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics.

Metric	Achieved outcome	Explanation
1. # of active editors involved	24 persons	participants (uploaders)
2. # of new editors	42 persons	participants (uploaders)
3. # of individuals involved	70 persons	participants (uploaders) + WMLUG (volunteers) + partners (2 organizations)
4a. # of new images/media added to Wikimedia articles/pages	674 images	Using the Glamorous tool 674 images have been added to articles so far (615 distinct images), which is 17.39% of all images in the category.
4b. # of new images/media uploaded to Wikimedia Commons	3537	3537 pictures have been uploaded in this contest
5. # of articles added or improved on Wikimedia projects	0	Wiki Loves Monuments is a photo contest
6. Absolute value of bytes added to or deleted from Wikimedia projects	13.2 Gbytes	calculated by VollBot

Learning question: Did your work increase the motivation of contributors, and how do you know?

Yes, more pictures came available for volunteers to write articles about heritage in Latvia.

Impact

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

More new users participated in this contest.

Option B: How did you improve quality on one or more Wikimedia projects?

More pictures with good quality came available.
WLMLV may indirectly improve quality of Wikimedia projects by making images available for uses in articles/pages.

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

More visual information came available
WLMLV increase readership of Wikimedia Commons

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".: Yes

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Part 1: Gift packages for the judges	Gifts for jury				80	80	EUR
2	Part 2: Award prizes	Prizes for the uploaders of the winning photos				503.97	500	EUR

Above costs solely of budget WMF.

Total project budget (from your approved grant submission): 1032 EUR

Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source): 580 EUR

Total amount spent on this project: Unknown, external costs are not paid by the project team, but sponsored in kind

Total amount of Project and Event grant funds spent on this project: 583.97 EUR

Are there additional sources that funded any part of this project? List them here.: Yes, but precise amount is unknown, as those costs are not born by project team. But € 452 is extra sponsored, above the original budget.

Remaining funds

Are there any grant funds remaining?: Answer YES or NO.; NO

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)

If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.

Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.