Grants:PEG/WM CL/Annual Program Plan 2013-2014/Report/Interim report to December 31, 2013

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Interim report accepted
This interim report for a Project and Event Grant has been reviewed and accepted by the Wikimedia Foundation.


Compliance and completion[edit]

Are you complying with the requirements specified by WMF in the grant agreement?
YES
Do you expect this project to be completed by the date specified in the approved grant submission?
NO, please see Project goal
Did you use any of the grant funds?
YES
Was this interim report requested by WMF?
YES

Activities and lessons learned[edit]

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities[edit]

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.

Speech to Journalism Students[edit]

Date: April, 8.
Type of Activity: External [Speech/Workshop].
Place: Santiago, Chile.
Participation: Presentation [Marco Correa].

Summary/report:
A talk was given to the students from the class of Digital Journalism from the Communication and Image Institute from University of Chile, led by Professor Patricia Peña. The talk was about Wikipedia, the Wikimedia Foundation, and the topics that connect the Wikimedia projects to journalism.

Launching of the Project Official Speeches of Salvador Allende[edit]

Cover from one of the speeches of Salvador Allende, freed by the Salvador Allende Foundation.

Date: April, 12.
Type of activity: External [Wikimedia Community].
Place: Santiago, Chile.
Participation: Participation of the President [Eduardo Testart].

Summary/report:
The project "Official Speeches of Salvador Allende" was launched on-line. Developed by WMCL in collaboration with the Salvador Allende Foundation, consists in the digitization and digital transcription into Wikisource from a selection of 10 speeches from the ex-president of Chile, Salvador Allende. For more information: http://es.wikisource.org/wiki/Wikisource:Discursos_oficiales_de_Salvador_Allende

GLAM-Wiki 2013[edit]

Group photo of GLAM-Wiki 2013.

Date: April 12 to 14.
Type of activity: External [Wikimedia Community].
Place: London, United Kingdom.
Participation: Assistance and participation of the representant in the Conference [Marco Correa].

Summary/report:
Wikimedia United Kingdom (WMUK) organized a conference about GLAM (Galleries, Libraries, Archives and Museums) initiatives, this is, about collaboration activities between GLAM institutions and the Wikimedia movement.

The three themes of the conference were: (1) How to encourage institutions to share their content freely, (2) How to encourage institutions to share their images in the highest resolution possible, and (3) The necesity to create and maintain a GLAM team within the chapters and institutions.

During the first day the representative attended to various presentations and workshops, highlighting the experience of the National Museum of Amsterdam with the release of public domain works. Also, the collaboration between Wikimedia and Europeana, a digital library of free content from various European institutions was also acknowledged.

During the second day the representative attended presentations and workshops on how to start GLAM projects and how to face the challenges that such projects create. For more information: http://uk.wikimedia.org/wiki/GLAM-WIKI_2013.

Wikimedia Conference 2013[edit]

Group photo Wikimedia Conference 2012.

Date: April 18 to 21.
Type of activity: External [Wikimedia Community].
Place: Milan, Italy.
Participation: Assistance and participation of the representatives in the Conference [Eduardo Testart and Marco Correa].

Summary/report:
The Wikimedia Chapters anual conference, were representatives of the chapter from all over the world gather, it was organized in the year 2013 by Wikimedia Italy.

During the first day an activity is performed to break the ice between attendees, after that, representatives of the chapters presented the state of the chapters, among them, corresponded to Eduardo Testart, supported by Marco Correa, to present about WMCL on the first day (since this activity lasted until the third day). Over lunch a meeting is held among members of Iberocoop, in which various topics are adressed, and after that, parallel track sessions start (in smaller rooms) in which various topics of interest to the chapters were treated.

The second day, after the second part of the presentations on the state of the chapters, again gives way to parallel track sessions in which various topics of interest to the chapters were discussed. After this, a meeting was held between the Board of Directors of the Wikimedia Foundation (WMF) and chapters, where questions made by the chapters were answered, to continue afterwards with the parallel track sessions.

The third day of the conference, the presentations on the state of the chapters were completed, the last parallel track session took place and then the closing plenary of the conference was held. For more information: http://meta.wikimedia.org/wiki/Wikimedia_Conference_2013.

General Ordinary Assembly of Wikimedia Chile[edit]

Date: April 27.
Type of activity: Internal.
Place: Santiago, Chile.
Participation: n/a

Summary/report:
The second annual general assembly of members WMCL was held. In the assembly it was given account of the activities and financial state of the Corporation, as well as the grant application to the Wikimedia Foundation for the period 2013-2014, it was discussed the projects of the Corporation for 2013 and the first semester of 2014, and the working committees, among other topics. Sixteen active members attended.

General Extraordinary Assembly of Wikimedia Chile[edit]

Date: April 27.
Type of activity: Internal.
Place: Santiago, Chile.
Participation: n/a

Summary/report:
The first extraordinary general assembly of members WMCL was held. In the assembly was extensively discussed the incorporation of the Corporation to the Wikimedia Chapter Association (WCA), which was the only topic of the call.

Wiki Takes Santiago 2013[edit]

Wiki Takes Santiago 2013, in front of the former Nacional Congress of Chile building.

Date: May 26.
Type of Activity: External [Competition – Lecture/Workshop].
Place: Santiago, Chile.
Participation: Organization [Board and WMCL members].
Summary/Report:
In observance of the Chilean Día del Patrimonio Cultural or Cultural Heritage Day, WMCL organized and carried out for the first time the event "Wiki Takes Your City.” This iniciative, similar to an urban scavenger hunt requires participants to find and photograh special landmarks in the city, such as buildings, constuctions and monuments within one day. Participants must later upload their photos to Wikimedia Commons. During the “Wiki Takes Santiago” event, a guided walk was offered through buildings in the historical district of the capital to help promote the digital preservation of these important cultural landmarks. For more information: http://es.wikipedia.org/wiki/Wikipedia:Encuentros/Wiki_Takes_Santiago_2013.

Approval of the Start-up grant report[edit]

Date: June, 18.
Type of Activity: Internal.
Place: n/a
Participation: Board of Wikimedia Chile.

Summary/report:
The Wikimedia Foundation approved the report for the Start-up grant, that was given to Wikimedia Chile to develop its activities during 2012. For more information: http://meta.wikimedia.org/wiki/Grants:WM_CL/Start-up/Report - http://meta.wikimedia.org/wiki/Grants:WM_CL/Start-up

Entering and Approval of the Request of the Annual Program Plan 2013-2014 Grant[edit]

Date: June, 18 to August, 2.
Type of Activity: Internal.
Place: n/a
Participation: Board of Wikimedia Chile.

Summary/report:
Wikimedia Chile formally entered the grant request before the Wikimedia Foundation, on June 18, for its Annual Program Plan 2013-2014. The grant request was finally approved by the Wikimedia Foundation on August 2. For more information: http://meta.wikimedia.org/wiki/Grants:WM_CL/Annual_Program_Plan_2013-2014

Celebration fo the Second Anniversary of Wikimedia Chile[edit]

Gathering for the celebration of the second aniversary of Wikimedia Chile.

Date: July, 19.
Type of activity: Externa [Meeting].
Place: Santiago, Chile.
Participation: Organization [Board and WMCL members].

Summary/report:
Because of the celebration of the second anniversary of Wikimedia Chile, since the foundation of the chapter happened on July 16 of 2011, a meal was organized in the restaurant "Fuente Porteña", where the assistants chated and celebrated the birthday of Wikimedia Chile.

InnovaTics 2013[edit]

Date: August, 28 and 29.
Type of Activity: External [Congress].
Place: DUOC San Joaquín Campus (Santiago) and Valparaíso, and Library of Santiago, Chile.
Participation: Sponsor [Wikimedia Chile].

Summary/report:
DUOC UC, Santiago Library and UC Libraries System (SIBUC) organized the international conference Innovatics 2013, for the promotion of innovative initiatives in the field of Information Technology and Communication. Wikimedia Chile, in its mission to get knowledge closer to everybody and support all the experiences that enable this objective, decided to sponsor this event. For more information: http://blog.wikimediachile.cl/?p=267

Wiki Loves Monuments Chile 2013[edit]

Winner photography from Wiki Loves Monuments Chile 2013 contest, the "Pilucho" (Naked) statue from the Estadio Nacional (National Stadium).

Date: September 1st to 30.
Type of activity: External [Contest].
Place: Chile.
Participation: Organization of the contest [Wikimedia Chile].

Summary/report:
Wiki Loves Monuments is a photography competition in which participants must take pictures of monuments from the country and upload them to Wikimedia Commons under a free license for its use on Wikimedia projects. WMCL organized a second version of the contest in Chile, which had as a goal to photograph national monuments from a list of 830 monuments, and was sponsored by the National Monuments Council (CMN), Foto Cine Club (Photo Cinema Club), the Corporacion Patrimonio Cultural de Chile (Cultural Heritage from Chile Corporation) and the Fundación Imagen de Chile (Image of Chile Foundation), and with the support of lettera27 and BiblioGAM. The competition received 4,051 photographs. The Jury, composed by Magdalena Novoa Echaurren, head of the Department of Education and Promotion of CMN, Guillermo Rodríguez Giannini, chairman of Foto Cine Club, José Ignacio Stark, digital journalist and editor of Wikipedia since 2005, and Samuel Salgado Tello, director of the Centro Nacional del Patrimonio Fotográfico or CENFOTO (National Center Photographic Heritage), selected 10 finalists and five honorable mentions, plus a special prize to the participant with the highest number of photographs of various monuments. For more information: http://www.wikilovesmonuments.cl.

Wiki Loves Monuments Antártica[edit]

Winner photography from Wiki Loves Monuments Antartica contest, scientific instruments in situ, at Robert Falcon Scott's Terra Nova Hut, Cape Evans, Antarctica

Date: September 1st to 30.
Type of activity: External [Contest].
Place: n/a
Participation: Collaboration [Wikimedia Chile].

Summary/report:
In order to expand the world's largest photo contest all over the world, Wikimedia Argentina decided to organize a special edition of Wiki Loves Monuments incorporating more than 80 historical sites declared by the Antarctic Treaty, initiative to which WMCL provided collaboration. The contest was able to collect 22 photographs from 4 different contestants. The first Wikimedia activity on Antarctica achieved other interesting goals as building ties with institutions of interest to our projects as the Antarctic Treaty Secretariat or the Instituto Antártico Chileno (Chilean Antarctic Institute), which will allow in the future, to develop new projects togheter to help improve the content related to southern tip of our planet. For more information: http://www.wikilovesmonuments.aq

Second Phase of the Project Official Speeches of Salvador Allende[edit]

Cover from one of the speeches of Salvador Allende, freed by the Salvador Allende Foundation.

Date: September, 10.
Tipo de actividad: External [Wikimedia Community].
Place: Santiago, Chile.
Particpaction: Participation of the President [Eduardo Testart].

Summary/report:
A meeting is held with Carla Hernandez from the Salvador Allende Foundation (FSA) Foundation, with whom is asked the possibility of promoting the project of Official Speeches of Salvador Allende, which is done in a note on the website of the Foundation. Furthermore we discuss the implementation of the second phase of the project, which will consist of a second release of speeches in two stages, one of 15 speeches and another one of 25, this is 40 in total, which added to the 10 speeches freed beforee, gives a total of 50 speeches liberated. For more information: http://www.fundacionsalvadorallende.cl/2013/09/liberacion-de-discursos-presidenciales-de-salvador-allende-en-wikisourse/

Contest "Recognizing Our Monuments"[edit]

Date: September 16 to October 30.
Type of activity: External [Contest].
Place: Chile.
Participation: Sponsorship [Wikimedia Chile].

Summary/report:
As part of the collaboration between Wikimedia Chile and National Monuments Council (CMN), WMCL again joined the National Photography Competition and School Story Telling "Recognizing Our Monuments', organized by CMN. This contest was aimed to students from fourth to 12th grade from all the schools of Chile. The goal was to encourage students to discover the cultural heritage of the country through a photographic competition and a text from National Monuments of Chile. For more information: http://blog.wikimediachile.cl/?p=274

Monuments Wiki Editing Competition in Wikipedia[edit]

The Wikicontest was part of Wiki Loves Monuments Chile 2013.

Date: October, 5 to November 10.
Type of Activity: External [Contest].
Place: n/a.
Participation: Organization [Wikimedia Chile] and participation in the Jury [Dennis Tobar].

Summary/report:
WMCL organized a competition for the creation of national monuments articles in Wikipedia, with the goal of widening the information about the cultural heritage of our country in the free encyclopedia, and use the images that have been uploaded in the 2012 and 2013 Wiki Loves Monuments Chile versions, finally there were created 151 new articles about national monuments of Chile. For more information: http://www.wikilovesmonuments.cl/blog/2013/10/05/wikiconcurso-de-monumentos-en-wikipedia/

Iberoconf 2013[edit]

Group photo of Iberoconf México City 2013.

Date: October, 12 to 15.
Typo of Activity: External [reunión con organización/institución].
Place: Ciudad de México, México.
Participation: Participation of representatives [Daniel Bravo, Juan David Ruiz and Lily Günther]

Summary/report:
The Third Iberoamerican Wikimedia Summit (Iberoconf 2013) was organized by Wikimedia Mexico, on the Telmex Hub building in Mexico City Hub. The meeting focused on the search for concrete actions to better organize the regional initiative, establishing an Iberocoop coordinator, which will help strengthen the bonds of cooperation between chapters and coordinate projects that can be organized on a regional basis. The presentations developed during the days of the meeting, had as an axis, the promotion of the Wikimedia projects in educational groundings; the use of GLAM resources in the various chapters and the experience of organizing Wiki Loves Monuments 2013, and the exchange of organizational experiences of each chapter. For more information: http://meta.wikimedia.org/wiki/Iberocoop:Encuentro_Wikimedia_Iberoamericano_2013.

Wikipedia in University[edit]

Date: October, 22 to December, 10
Type of Activity: External [Keynotes/Workshops/Lectures].
Place: Valparaíso, Chile.
Participation: Presentations [Dennis Tobar and Marco Correa]. Elaboration of the program and students guidance [Daniel Bravo and Patricia Reyes]

Summary/report:
In the context of the Wikipedia Education Program, WMCL organized a second version of the project "Wikipedia in University" where near 116 law students from the Law and Technology class (Levels I and II), from the College of Law in Universidad de Valparaíso (Valparaiso University), in Valparaíso, divided in sixteen groups, created and wrote sixteen articles about the law in general. The project is a continuation of the pilot project "Wikipedia in University" which was originally inspired by the initiatives developed in Mexico and, particularly, in Brazil —Wikipédia na Universidade—, presented in Iberoconf 2012. The program, which had students in two different levesl, included an induction keynote, three workshops on how to edit Wikipedia, and a final evalution to students. More information: http://es.wikipedia.org/wiki/Wikiproyecto:Chile/Wikipedia_en_la_Universidad/Derecho_y_Tecnolog%C3%ADas_%28UV%29

Awards Ceremony for Wiki Loves Monuments Chile Competition[edit]

Awards ceremony for Wiki Loves Monuments Chile 2013.

Date: December 6
Type of activity: External [Competiton]
Place: Santiago, Chile [BiblioGAM – Centro Cultural Gabriela Mistral].
Participation: Organization [Board and WMCL members]

Summary/Report:
This awards ceremony was organized to celebrate the winners of the Wiki Loves Monuments Chile 2013 competition; in all there were 10 winners (place 1-10), 5 honorable mentions, the special selection winner and the awards of the Wikiconcurso or Wiki Editing Competition. The event was organized by the Board and other members of WMCL, with the winners or their selected representatives in attendance. Other guests, such as the event sponsors, their representatives, and members of the public attended as well. For more information: http://www.wikilovesmonuments.cl/blog/2013/12/04/ceremonia-de-premiacion-wlm-chile-2013/

Lessons learned[edit]

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?
The first thing that we can say, is that we no longer have debts with people or institutions. The funds received allowed us to reimburse some administrative costs, and also was extremely helpful in reimbursing costs related to the General Ordinary and Extraordinary Assemblies of Wikimedia Chile, as well as the participation in GLAM-Wiki 2013 and the Wikimedia Conference 2013. In summary, we have reimbursed all persons and institutions that were owed to, and at this moment we are financially healthy- this is great news for us. Our web domains have been renovated and covered by this grant, and the costs of our Virtual Office, that we use for tax purposes, have been covered for this period. Some incidental costs that arose from our participation in Iberconf 2013, were also covered thanks to the grant.
In addition we organized and executed several activities at no financial cost, such as the meetings with “Agencia Uno” and “Poderopedia.” Other outreach activities such as organizing Wiki Takes Santiago (our first “Wiki Takes”), the Celebration of the Second Anniversary of Wikimedia Chile, supporting the “Open TPP” initiative, and the sponsorship of InnovaTics 2013 conference took place without cost to our organization.
Preliminary talks for a new agreement with the Salvador Allende Foundation (FSA) began in September, due to the fact that the 40th anniversary of the 1973 Chilean coup d'état took place in 2013. For this reason, the FSA was full of activities and duties that took up all their available time for the remainder of the year. A new meeting was held in December, which lead to (as we were informed this week) a final list of 15 speeches that will be liberated through a formal letter in first days of February. A “Wikipedian in Residence” has already offered to attend once a week in the Foundation library, to help scan, upload, transcribe and teach other intern volunteers of the FSA (external from Wikimedia Chile) to do the same. The advances of this project have been a bit slow, but consistent, and have led us to conclude that we should not encounter major difficulties in the near future.
The “Wikipedia in University” project was completely executed, even though it was not without some external difficulties, which we would address in the next section. This initiative concluded with positive results: 16 new articles were collectively created by 116 students, while last year 7 new articles were created by 39 students. This is a 228% increment in the amount of articles (more than double), with an increment of 297% in new editors (almost triple.) So far, 8 of the new articles have been translated to the main space, which are at the level of regular or good quality, while the ones that require a bit more polishing are still located in the working space. The general goal was reached: to implement the project in another university and in another city. The overall analysis has lead us to believe that the results were satisfactory and positive.
We consider this year’s organization of the second annual Wiki Loves Monuments Chile 2013 contest to be a success. We were able to organize the awards ceremony in the same venue as last year, and moreover, we designed reusable modules for the exhibition as a money-saving strategy for the future. Therefore, we won’t need to request funds for displays in the future- for as long as these structures last- and will become a fixed asset for Wikimedia Chile for displaying photos or other presentations.
Over the course of this project we have also strengthened our relations with the National Monuments Council and the BiblioGAM (the library of the Gabriela Mistral Cultural Centre or “GAM.”). We have also acquired new sponsorships: The Foto Cine Club donated three prizes to the competition, Lettera27 donated 20 moleskine notebooks, with the organization Patrimonio Cultural de Chile offering their support as well. Imagen de Chile also maintained their support from last year. Within the contest framework, we organized our very first Editing Competition in Wikipedia. 151 new articles about national monuments were created, and Wikimedia Chile also collaborated in the initial stage of Wiki Loves Monuments Antarctica, reaching out to potential sponsors for the contest and putting them in contact with Wikimedia Argentina. Other important goals were achieved, such as being more independent, and spending our time and energy in a more efficient manner. This was due to the fact that the budget was accurately calculated and also higher than last year. In the end, this was an extremely positive outcome for the human resources we possess, and made this event worth it for us as volunteers.
What did not go well, or is not going well?
The first thing that merits comment was the extremely long financial process we went through. To clarify, three and a half months passed since applying for the Annual Program 2013-2014 Grant until we received funding (June 13, to October 3). Alone, the process of transferring the money-since the approval of the grant until registering in the organizational account-took two months (August 2-October 3). Even though there were logical explanations for the time each step took, the overall time elapsed was much greater than expected. This delay probably was exceptional, but it proves that it can happen. The direct consequence of this funding delay was a subsequent delay in being able to assure the execution of future projects and events. Since many organizational matters depend on organizing and confirming funds, uncertainty towards the processes themselves and their resolution places stress on the chapter members. As human resources are limited, it is important to note the effect of the intangible and immeasurable points like these on our team. One final observation is that for certain grants, the completion date could be linked or related to when the funds are actually effective.
Another issue was that when the funds were sent, the transfer charges were assigned to the recipient; sadly this included all the interbank transfers and conversion fees, lowering the effective amount of money we received. Even though this is not an issue in the financial term at hand, due to the amount of money received in this first disbursement, it still could create a hassle or even problems for other kinds of fund submissions (for other organizations and grantees.) A possible lesson in this case would be that the sender assumes the cost or fees of money transfers.
In regards to the FSA activities, the project execution suffered some delays due to the 40th anniversary activities (mentioned in the previous section.) The full schedule of the FSA occupied much of their available time and didn’t allow us to advance as much as we would have liked. This pushed back the activity execution and schedule.
The Wikipedia in University project was affected by outside issues that generated extreme time constraints. The University of Valparaìso underwent a strike and as a result, the semester was condensed from the regular 5 months to an express 3 month term. This negatively impacted the amount of time available to develop the course, as well as the chance to plan and organize the project initiation in an efficient way. As the course was very crowded, we were faced with restructuring the original plan of teaching in two distinct colleges, to dividing the course into two different levels. However, this situation allowed the original projections of the project to still be fulfilled anyway. On the other hand, there was an attempt to use the educational extension software, but it did not turn out to be practical. The system, as it was did not allow the teacher to inscribe the students by him/herself, and forced the students to inscribe on their own. This initial step made the procedure complex and inefficient. The teacher also didn’t have the ability to assign articles, again placing the responsibility on the students alone. At this point the tool could not sufficiently fulfil our needs. Luckily, the extension software has been recently corrected, and it seems that will now allow a single user to inscribe and assign articles directly.
In analyzing the Wiki Loves Monuments Chile process, we considered that there were some things didn’t go so well. We believed that by spending more money on better prizes, we would be able to increase the amount of photographs and the amount of participants. The 2013 Wiki Loves Monuments Chile contest gathered a total of 4,046 images, while last year we were able to gather 4,080 images. Technically we were below last year’s total of participating images by 0.8%, but the amount of participants lowered from about 330 to 154- almost half, this means that we had a reduction of 53.3%. But considering the information posted from the countries that participated in Wiki Loves Monuments 2012 and 2013, 20 out of 32 countries were not able to increase the amount of images uploaded from last year. While just 12 were capable of improving their overall totals, Chile was the only country that had such a small difference in the number of images between both contests. We believe that this is possibly due to the fact that we had attractive prizes to offer for the contest. Also we have to consider that in 2012, 36 countries participated while in 2013 there were 53; this was a 47.2% increment in participation, but only led to a 1.7%. increase in image submission.
In conclusion, these facts led us to believe that the ‘effect’ of the contest is wearing off in general around the globe. For about 2/3 of the already participating countries, increasing the amount of images would have been extremely good, so for us, getting the same amount of images than last year wasn't a bad outcome in the end. You could call this seeing the glass half full, but the amount of images reached in Chile probably shows the roof that we can reach, unless different action is taken in the future. To sufficiently impact the increase of images, an amount of human and financial resources should be considered. At this moment, we believe that the effort to accomplish a higher goal (in this sense) won’t be cost-to-benefit efficient; this is also reflected in the amount of images obtained globally and likely shows a similar effect of reaching a roof. Eventhough there is still margin to grow, the resources needed to make that extra step might be too high.
From your answers above, do you plan to change anything you are doing as your project continues?
In regards to the project “Official Speeches of Salvador Allende,” we will probably take a bit more time than expected. This might create a delay and the necessity to extend the execution period, but we are not certain about that yet. If the uploading of the speeches starts in March, we might still be able to conclude in May.
For Wikipedia in University, external circumstances have affected the development of the project, so we will try to generate a Guide on how to proceed and better manage time. This will prepare others on how to act under extremely constrained timelines.
Reflecting on the Wiki Loves Monuments Chile 2013 results, we will probably restrain our future expenditures and try to run the contest on a reduced budget. We believe that under present circumstances it isn’t likely to reach or surpass the numbers already established in 2012-2013. We think this realistic outlook will be more efficient in terms of costs and benefits.

Project goal and measures of success[edit]

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/WM CL/Annual Program Plan 2013-2014/Report to review the goals and metrics listed in the approved submission.

Project goal[edit]

Provide the project goal here.
The goal of this request, is to obtain funding for being able to stabilize our internal structure and functioning, as a second step after our start-up grant (report/approval), and bring us consolidation as an Organization. After this grant is executed, the next logical step would be to be able to develop a strategic plan, under the definition of what we want to acquire, and how we want to do so, constructing and defining our Mission, Vision and Values, as a local Chapter.
Under our Organizational consolidation, we want to be able to: decentralize the participation of our local volunteers, and to participate in Wikimedia conferences and activities, relevant to us in our local context, depending on our own ideas and planning; be able to promote our activities and projects, in relation with Wikimedia Foundation projects themselves; and continue to execute the projects that have been successful so far --or have potential to be--, being able of completing some other that have been put on hold, and implement new projects for our local community, specially trying to reach new editors and sympathizers that might be potential participants of our local organization.
Wikimedia Chile is entering a second phase of development. Last year, as an organization, we were not an entirely mature body. In this second stage, and following our legal recognition, we are facing new challenges and restructuring our past functioning processes, due to the experience gained especially during the second semester of 2012, where we organized the 2012 Iberoconf Summit, and the 2012 Wiki Loves Monuments Contest for Chile.
Do you expect to reach your project's goal? Why or why not?
As previously explained, many of the activities performed by the chapter have faced problems regarding the implementation schedule. Additionally, many of the activities had to be organized after the reception of the funds of this grant, using the time between October and December, being that the busiest part of the year in Chile, before the holidays. Delays in some cases have been beyond our scope and in many cases led to a late fulfillment of the activities, taking the time that would have been available for the implementation of other projects and activities.
Taking this reasoning into account, we can foresee that the estimated time to develop the activities of the plan would not be enough to run all the projects, so probably we will need: more time, postpone some activities, or a combination of both. We will analyze this situation in detail in the following weeks.

Measures of success[edit]

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there. Answer only for measures on which you are currently able to report since your project has not been completed.
  • Completing our legal documentation and notary processes, related to the changes experimented by the organization during the acquisition of our legal recognition, and some processes derived from those changes.
This process is in development, as all the legal documentation is now complete, being pending only some processes derived from the changes already done.
  • Finishing some tasks determined by our bylaws.
General Assemblies and documentation required by law, as pointed in the item above, have been fulfilled. We are now preparing some regulations derived from our bylaws and we are also adequating the decisions of the board as resolutions or policies.
  • Renewing our site domains.
All the domains requiring to be renewed (wikilovesmonument.cl and wikimediachile.cl) are up to date in the payment and registration. We are trying to find solutions to recover two domains occupied by squatters (wikipedia.cl and wikimedia.cl)
  • Acquiring some fixed assets.
  • Executing the activities and projects planned.
  • Project: Presidents & Governors of Chile[1]: The project's objective is to seek, obtain, record and digitally publish birth and death certificates of the Presidents and Governors of Chile and make them digitally available in order to preserve historical data (and allow Chileans and foreigners that want to use them) through Wikimedia Commons, as well as complete historical information relevant to Chile. The estimate amount of certificates to acquire is 125.
  • Project: Official Speeches by Salvador Allende[2]: The Official Speeches of Salvador Allende (former president of Chile) is a project currently under development at Wikisource, supported by the Salvador Allende Foundation (FSA). FSA has in its collection about 280 speeches, which consist of the surviving transcripts of his official speeches, since the rest have been destroyed or are missing. We developed a pilot project, consisting in ten speeches donated by the FSA. The files, originally provided in .PDF format, were converted to DjVu, and uploaded to Wikimedia Commons. Afterwards the articles for the speeches were created in Wikisource, so they could be corrected and validated. We plan to launch this project in stages: The pilot project included 10 speeches. The second step would be liberating more speeches in a controlled way: 15 speeches in a first round, if that works well, another 25, to reach about 50 speeches in total. After examining the results, we will determine if this number can be increased (or if we runned short). The estimated amount of available speeches left is 270; our goal would be to leave only 230 in the shelf.
A preliminary list of 15 speeches has already being chosen, and another 25 are in the process of being selected. Unofficially, from those 25 speeches, a preliminary selection of 12 thematic speeches was made, but they were not sufficient to complete the second list under the theme selected. The FSA needs to determine either to complete the list with another thematic subject or provide another list with a different speeches related to a differente theme that could cover the full amount of 25 speeches, this part is under development. On our side, we already selected and presented one of our members to be a “wikipedian in residence”, she will develop part of the project along with the FSA.
  • Project: Wikipedia in the Classroom: This is a new project for Wikimedia Chile (but is based on our prior experience with the Wikipedia in University Project, see below). The project goal is to organize an activity gathering schools interested in incorporating Wikipedia editing into curricular assignments, and afterwards build a strong relationship with one of them. It would be ideal to have at least one school with one complete grade working on this, aiming for a number of 40-80 students, and monitoring their editing retention.
  • Project: Wikipedia in University[3]: This would be the second version of this pilot project organized by Wikimedia Chile. The pilot project consisted of teaching law students in Coquimbo, from the Catholic University of the North, on editing Wikipedia. This class studying Legal History II created and wrote seven articles about the Chilean codification process from the 19th century and the beginning of the 20th century as a part of their regular curriculum. Since one of our volunteers was a teacher of this college, the purpose of this project is to move out of the “comfort zone” and seek two new universities which to present and develop this idea (preliminary contacts have been established). The initial goal would be to reach a similar amount of students per University (39 for the pilot project), and keep a similar or better percentage of editing retention (8%) -eventhough we know we cannot control this part- but within a new environment, which will make both experiences comparable.
The goals of the project were fulfilled: there was an increment in the amount of new editors. Instead of presenting the project in two Universities, it was taken into a single one, with a more numerous amount of students, reaching more than was what originally expected. In reference to the retention, we will only be able to see its progress in some months.
  • Project: Wikimedia Chile Outreach: This is a new project for Wikimedia Chile, that could be divided in three main branches: The first one would be to organize an Editathon event by itself (the last one we organized was done after the Prize Ceremony of the Wiki Loves Monuments Contest 2012). This time we would like to have more attendees than the last Edit-a-thon we organized. The second branch would be to utilize a website called Meetup, to seek new supporters and volunteers, widening our scope of action. This would promote our activities in a way that hasn’t been used by Wikimedia Chile before, with the idea to bring fresh blood and a different perspective to the organization. The third branch would be to stimulate participants of activities by giving them t-shirts, and to spread the word of the foundation projects with booklets and brochures. These materials will also be used in the activities -organized by other peer organizations and institutions- that we are usually invited to participate. The general objective of this point is to bring about more supporters, volunteers and members to the organization. Since we have never tried combining all these elements together before, we have no concrete comparison point so far (with the exception of the first Edit-a-thon we organized).
Although we have not developed the project in the way described above, as all the activities are in an organizational stage, we found other ways to do outreach, organizing other activities as Wiki Takes Santiago, a wikimeetup for the anniversary of the chapter, and participating in meetings with other institutions that share the goals and culture of Wikimedia Chile.
  • Project: GLAM-Wiki Conference[4]: This would be the second version of the GLAM-Wiki Summit organized by Wikimedia Chile. The first version gathered universities and cultural institutions with community members from the Wikimedia Foundation projects and promoters of free knowledge in general. It was the first GLAM-Wiki conference conducted in Latin America. The first time we organized this event we were able to congregate 23 different institutions with a total of 57 attendees. We would like to reach this number at least, bringing new and more heterogeen institutions to participate (indeed this would be really nice), but more importantly we would like to establish long-term, strong relations. We know these goals are more subjective and hard to measure, but we think it would be the best outcome for an event of this kind.
  • Project: Wiki Loves Monuments Chile 2013[5][6]: This would be the second version of Wiki Love Monuments organized by Wikimedia Chile. During Wiki Loves Monuments Chile 2012, we were able to incorporate 4,082 new images to Wikimedia Commons, but more importantly, those images were uploaded by 330 users, many of them new editors brought to the community. We really want to beat these numbers, although we cannot assure it, but will try, since -at least- we have experience in our favour.
The entire project was developed with success. We followed all the self-proposed stages in time, being in line with the budget, with great images participating in the contest. We took advantage of the experience acquired in 2012, but as mentioned above, our expectations were to beat the numbers of last year and that was not accomplished. In general terms the contest was successful, as we keep the amount of participating images in the same level, but we believe that we will restrain the expenditure in this project for the following years, and change the focus in terms of the energy and time devoted to the organization of the contest.
  • Project: Wikivoyage Photo Contest: This is a new project for Wikimedia Chile (but partially based on our prior experience with Wiki Loves Monuments 2012, see above). The idea emerged looking at the low activity that we have as a chapter (and as a country in general) during January and February -holiday season in Chile-, and the little knowledge in the community and the general public about this new project of the Foundation. Also, this would be a great way to take advantage of all the “machinery” in place for Wiki Loves Monuments and use it to our favor. The draft idea is to organize a contest -based on the success of WLM- where people can take pictures while on their vacations, but keeping it as simple as possible, with almost all the activities online (less human and economic resources), only one prize and a wider theme (travel destination images, maybe focused on National Parks -yet to be determined.-) On the other hand Chile has a list of about 800 national monuments. The list is brief and eventually will run out, making it harder to keep repeating WLM in a successful way- maybe not for the immediate future, but further on. We think this could be a good idea, not only for us, but for the Community as well. Of course, since we have no comparison point, the outcome of it would be considered successful.
This project is facing a delay in the implementation. Although some of the parts of the organization have been already discussed and also a rough idea about the contest was shared and had a good reception in the last Iberoconf Summit in Mexico City, we think the contest will start in early March, with promotion of it in second part of February.
Provide an overall assessment of how your project is going according to these measures.
  • Organizational Consolidation for Wikimedia Chile. Symbol wait.svg Doing...
  • Participation of the community. Symbol wait.svg Doing...
  • Execution of Projects and Activities (all projects are going to be promoted within the community). Symbol wait.svg In progress...
  • Project: Presidents & Governors of Chile.
  1. Acquiring the certificates of the Presidents and Governors of Chile.
  2. Uploading the certificates to Commons (if #1 is accomplished).
  3. Transcribing the certificates in Wikisource (if #2 is accomplished).
  • Project: Official Speeches by Salvador Allende.
  1. Acquiring the speeches by Salvador Allende.Symbol wait.svg In progress...
  2. Scanning the speeches (if #1 is accomplished).
  3. Uploading the speeches to Commons (if #2 is accomplished).
  4. Transcribing the speeches in Wikisource (if #3 is accomplished).
  • Project: Wikipedia in the Classroom.
  1. Organizing the event itself.
  2. Stablish a relationship with one or more educational institutions.
  3. Increase the amount of improved or new articles.
  4. Increase the amount of new editors (if #3 is accomplished).
  5. Increase the amount of trained editors (if #3 is accomplished).
  • Project: Wikipedia in University. Yes check.svg accomplished
  1. Stablishing a relation with a different College than the one that project was already executed at.Yes check.svg accomplished
  2. Increase the amount of improved or new articles.Yes check.svg accomplished
  3. Increase the amount of new editors (if #2 is accomplished).Yes check.svg accomplished
  4. Increase the amount of trained editors (if #2 is accomplished).Yes check.svg accomplished
  • Project: Wikimedia Chile Outreach.
  1. Stablishing a new way of promoting Wikimedia Chile activities.
  2. Increase the amount of people attending to our gatherings and informal meetings (if #1 is accomplished).
  3. Widening the scope of people participating of the Organization.Symbol wait.svg Doing...
  • Project: GLAM-Wiki Conference.
  1. Organizing the event itself.
  2. Establishing relations with new institutions (if #1 is accomplished).
  3. Increasing the scope of participating institutions (if #1 is accomplished).
  4. Increasing the number of participating institutions (if #1 is accomplished).
  • Project: Wiki Loves Monuments Chile 2013. Yes check.svg accomplished
  1. Organizing the contest itself.Yes check.svg accomplished
  2. Increasing the amount of participants in the first edition of WLM (if #1 is accomplished).Yellow check.svg executed but not accomplished
  3. Increasing the number of pictures uploaded in the first edition (if #1 is accomplished).Yellow check.svg executed and almost accomplished
  4. Increasing the amount of attendants to the prize ceremony (if #1 is accomplished).Yes check.svg accomplished
  • Project: Wikivoyage Photo Contest.
  1. Organizing the contest itself.Symbol wait.svg In progress...
  2. Attract participants to participate in the contest (if #1 is accomplished).
  3. Upload new pictures within the frame of the contest (if #2 is accomplished).
While doing this project, have you decided to track any other measures of success not listed in your grant submission? If so, please list them here.

Impact[edit]

Remember that you will need to report on your project's impact on WMF's mission and strategic goals in your final report.

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Remember that you will need to send receipts or documentation of all project expenses to WMF at the time your final report is submitted.

Already sent to Grant Program Administrator by email.

Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by WMF Grants Program staff. For all other variances, please provide an explanation in the table below.


Total project budget (from your approved grant submission)
CLP $19.919.403
Total amount requested from WMF (from your approved grant submission)
CLP $19.919.403
Total amount spent on this project so far (this total should be the total calculated from the table above)
CLP $5.951.332
Total amount of WMF grant funds spent on this project so far (this total will be the same as the total amount spent if the WMF grant is your only funding source)
CLP $5.951.332
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
YES

Summary of the funds transferred and received:

Grant total $29,879,104 CLP
1st installment (2/3 of the total) sent $19,919,403 CLP
Money sent by WMF [1] $38,842.84 USD
Beneficiary fee in the transfer [2] - $85 USD
Total received $38,757.84 USD
Total received in CLP [3] $19,301,404
  1. Exchange rate used by WMF = 1 USD = $512.82 CLP.
  2. Citibank transfer to Santander. This fee could be avoided if the transfer would be done with OUR message in the swift, and not with BEN, so we had to pay the fee.
  3. Exchange rate used by the bank = 1 USD = $498 CLP (vs. 512,82 calculated by WMF).


Item Description Unit Total cost
(CLP)
Total Budgeted
(CLP)
1 Administrative
1.4 Ink/Tonner 1 $33,290 $274,232
1.6 Bank monthly maintenance fee 10 m. $229,880 $342,790
1.7 Wire Transfer Fee 1 $75,796 [1] $34,279
1.8 Legal Costs (Notary) 2 $56,500 $246,809
1.9 Shipping cost (National certified mail) 24 $22,080 $182,821
1.10 Shipping cost (International certified mail) 2 $2,860 $61,702
1.11 Shipping cost (packages) 1 $16,310 $57,132
1.16 Virtual Office rental 2013 12 m. $129,948 $137,116
1.17 Domains Renovation 2013-2015 3 $29,708 $89,125
3 WM-CL General Meetings
3.1 Transportation 4 p. $212,867 $904,966
3.2 Allocation 2 p. $57,180 $274,232
3.3 Gathering 1 $22,238 $228,527
4 Conference and Travels
4.1 GLAM-Wiki Conferences
4.1.1 GLAM-Wiki Conference 2013 - Accomodation 1 p. $285,316 [2] $255,950
4.1.2 GLAM-Wiki Conference 2013 - Travel allowance 1 p. $182,821 $182,821
4.1.3 GLAM-Wiki Conference 2013 - Bank fees 1 $57,655[2] $54,846
4.2 Wikimedia Conferences
4.2.1 WM-CONF 2013 - Local transportation 2 p. $66,915 $68,558
4.2.2 WM-CONF 2013 - Travel allowance 1 p. $91,411 $91,411
4.2.3 WM-CONF 2013 - Bank fees 1 $11,851 $27,423
4.4 Hackatons
4.4.1 Hackathon Buenos Aires 2013 - Allocation 1 p. $98,000[3] $91,411
4.5 Nationals
4.5.1 North 2 p. $208,608 $502,759
5 Projects and activities
5.4 Wikipedia in University (Breakdown)
5.4.3 Transport 4 p. $70,964 $274,232
5.4.4 Travel allowances 4 p. $60,981 $91,411
5.8 Wiki Loves Monuments (Breakdown)
5.8.3 Legal Costs (Notary) 1 $25,000 $61,702
5.8.4 Webhosting renewal for WLM 2012 1 $60,028[2] $57,132
5.8.6 1st Prize 1 $309,990 [4] $302,798
5.8.7 10 Prizes (2 to 10 + 3 Special Prize) 12 $1,075,411 $1,096,928
5.8.9 Prize Ceremony 75 $606,000 [5] $599,883
5.8.10 Prize Ceremony - Sound Amplification 1 $125,000 $200,646
5.8.11 Display Images (50 x 80 cms.) 10 $179,820 $201,103
5.8.12 Gift Images (50 x 80 cms.) 15 $269,730 $301,655
5.8.13 Installation 1 $573,516 [6] $502,759
5.8.14 Diplomas 15 $41,130 [7] $34,279
Sub-Total $5,259,890 $7,744,313
6 Reserves 10% $2,987,910
6.1 Exchange rate difference [8] $64,780
6.2 Bank Extra cost [9] $106,961
6.3 Bank extra cost [10] $411,168
6.4 Schengen insurance for attendants [11] $68,533
6.5 Transport of installation modules [12] $40,000
Sub-Total reserves $691,442
Total $5,951,332
  1. Variance over 10%, reported to Grant Administration Program at the date of the reception of the grant
  2. a b c Exchange rate difference
  3. Advance payment, pending to be settled
  4. Small difference in the price tag, but compensated with a discount in the rest of the prizes, in the line item below.
  5. Almost in line with the budgeted amount, we have to pay the parking for the truck delivering the catering.
  6. We only considered the gross amount of the work, and had to include a withholding tax based on the type of service.
  7. Budgeted 15 diplomas, but we printed another 3 of the same size to include in the presentation of the exhibition (description of the contest, logo of WLM, etc)
  8. Purchase of air tickets for WM-CONF 2013, reimbursed by WM-IT.
  9. Purchase of air tickets in March by WM-CL, reimbursed in May by WM-IT.
  10. purchase of accomodation and local transport GLAM-Wiki and WMCONF 2013 in March, grant transferred in October.
  11. GLAM-Wiki 2013 and WM-CONF 2013.
  12. Modules for winner images of WLM 2013 from GAM (site of exhibition) to the place of storage.