Grants:PEG/WikiSym Initiative/2014 OpenSym Conference/Report

From Meta, a Wikimedia project coordination wiki
Jump to navigation Jump to search


Report accepted
This report for a Project and Event grant approved in FY 2013-14 has been reviewed and accepted by the Wikimedia Foundation.
  • You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
  • You are welcome to Email grants at wikimedia dot org at any time if you have questions or concerns about this report.


Project status[edit]

Did you comply with the requirements specified by WMF in the grant agreement?
YES
Is your project completed?
YES

Activities and lessons learned[edit]

Activities[edit]

Basic statistics
94 participants
64 research paper submissions
All information made public here including history: http://www.opensym.org/about-us/historic-data/
Overall program
3 days, 2-3 tracks each day, open space
4 invited keynote speaker on open data, open educational resources, open source, community management
Details available here: http://www.opensym.org/os2014/program/overview/
Reports about OpenSym
On our own blog: http://www.opensym.org/2014/08/30/photo-impressions-from-opensym-2014/
On Twitter as a live tweetstream: https://twitter.com/search?q=opensym&src=typd
From another grantee: http://meta.wikimedia.org/wiki/Grants:TPS/shchung/opensym_2014/Report
A report to appear in the Software Engineering Notes of the ACM: http://www.opensym.org/wp-content/uploads/2014/08/floss-research-track-opensym-2014.pdf
Known mentions on the Wikimedia Research Newsletter: http://meta.wikimedia.org/wiki/Research:Newsletter/2014/September

Lessons learned[edit]

What worked well?
Overall process, engaged participants
What didn't work?
Diversity of research tracks needs more consistency/alignment
What would you do differently if you planned a similar project?
More earlier communication about conference vision, logistics

Learning patterns[edit]

http://meta.wikimedia.org/wiki/Grants:Learning_patterns/Use_telco_to_clarify_questions_early

Outcomes and impact[edit]

Outcomes[edit]

Provide the original project goal here.
Basic success is "another instance that isn't worse than what came before" and better success is growth into "the other open collaboration topics" beyond wikis and Wikipedia.
Basic success is a successful conference with about 100 participants, an enjoyable program, a published proceedings of research papers
Better success is a successful conference with a total of 150+ participants, a broad program drawing equally on all things open (not just wikis), published proceedings, and more practitioners than in previous years
Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 short paragraphs.
We achieved basic success and got half-way to "better success", specifically:
We achieved the desired diversification; it is all things open now, not just wikis and Wikipedia, but also open source, open data, open educational resources...
We did not grow the number of participants but had the same as the previous year.

Progress towards targets and goals[edit]

FOR ALL THAT I CAN SAY THIS TEMPLATE IS BROKEN---IT DOES NOT SHOW THE target outcome FIELD AT ALL

For basic success (see above):

Project metrics

Target outcome Achieved outcome Explanation
A conference that worked without major flaw (measure: nobody died) No major flaw Goal reached: Diligent people!
Had about 100 participants (measure: number of participants) 94 participants Goal reached: Oh well...
Had a good overall conference program (measure: diversity of keynotes (at least 2), workshops (at least 1), tutorials (at least 1)) 4 keynotes, 1 workshop, 1 tutorial Goal reached: great keynoters!
Had a continued strong Wikipedia research program (measure: research paper submission number = 20+) 20 Wikipedie research paper submissions (of a total of 64) Goal reached: Just right.
Had a published freely accessible conference proceedings (measure: downloadable by anonymous) Here they are: http://www.opensym.org/os2014/proceedings/ Goal reached: We always make the proceedings freely available!
Are set up for the year 2015 (measure: announcement for 2015 ready and performed at end of conference) We are on our way... Goal reached.


FOR ALL THAT I CAN SAY THIS TEMPLATE IS BROKEN

For better success (see above)

Project metrics

Target outcome Achieved outcome Explanation
A conference that worked without major flaw (measure: nobody died) Nobody died. Goal achieved.
Had about 150 participants or more (measure: number of participants) Nope, only 94. Not achieved, will work harder.
Had a good overall conference program (measure: diversity of keynotes (at least 2), workshops (at least 2), tutorials (at least 2)) 4 keynotes, one workshop, one tutorial Goal reached, approximately.
Had a continued strong Wikipedia research program (measure: research paper submission number = 20+) 20 Wikipedia research paper submissions out of 64 in total. Goal reached.
Had a broad (not just Wikipedia) research program on open collaboration (open data, open source, open educational resources, etc.) (measure: Wikipedia research papers are <= 30% of published papers) 64 research paper submissions, broad diversity Goal reached, we did well!
Had a published freely accessible conference proceedings (measure: downloadable by anonymous) Here they are: http://www.opensym.org/os2014/proceedings/ Goal reached: We always make the proceedings freely available!
Had non-trivial practitioner participation (at least 40% of participants self-declare as practitioner or industry) Sadly, we were about 90% researchers Goal not reached. Remains a major issue with me (Dirk Riehle). Working on new angle for 2015.
Are set up for the year 2015 (measure: announcement for 2015 ready and performed at end of conference) We are set up and running. Goal reached.


Global Metrics[edit]

We are trying to understand the overall outcomes of the work being funded across our grantees. In addition to the measures of success for your specific program (in above section), please use the table below to let us know how your project contributed to the Global Metrics. We know that not all projects will have results for each type of metric, so feel free to put "0" where necessary.

  1. Next to each required metric, list the actual outcome achieved through this project.
  2. Where necessary, explain the context behind your outcome. For example, if you were funded for an edit-a-thon which resulted in 0 new images, your explanation might be "This project focused solely on participation and articles written/improved, the goal was not to collect images."

For more information and a sample, see Global Metrics. I don't think these metrics apply to a research conference like OpenSym. We do not edit Wikipedia at the event but rather present research on how to improve Wikipedia. |}

Learning question
Did your work increase the motivation of contributors, and how do you know?
PLACEHOLDER TEXT

Impact[edit]

What impact did this project have on WMF's mission and the strategic priorities?

Option A: How did you increase participation in one or more Wikimedia projects?

Option B: How did you improve quality on one or more Wikimedia projects?

We are one step removed from immediately improving a Wikimedia project. The research presented at OpenSym helps improve projects, but does not do it itself.

Also, simply by having an outlet like OpenSym, researchers can get published and are motivated to perform this research; without OpenSym, there would be less researchers performing research into Wikimedia projects.

Option C: How did you increase the reach (readership) of one or more Wikimedia projects?

Reporting and documentation of expenditures[edit]

This section describes the grant's use of funds

Documentation[edit]

Did you send documentation of all expenses paid with grant funds to grants at wikimedia dot org, according to the guidelines here? Answer "Yes" or "No".
Yes

Expenses[edit]

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here.


Number Category Item description Unit Number of units Cost per unit Total cost Currency Notes
1 Repro services T-shirts - - - €1427
2 Misc services Posters, decoration - - - €385
3 Catering Catering - - - €11332
4 Social event Conference Dinner - - - €7654
5 Event staff Local arrangements - - - €9705
6 Committee/speakers Travel expenses - - - €3096
7 Miscellaneous Materials, other - - - €1389
8 Fiscal sponsor Accounting, other - - - €769
Total project budget (from your approved grant submission)
40000
Total amount requested from WMF (from your approved grant submission, this total will be the same as the total project budget if PEG is your only funding source)
15000
Total amount spent on this project
35757
Total amount of Project and Event grant funds spent on this project
15000
Are there additional sources that funded any part of this project? List them here.
Google grant, event fees

Remaining funds[edit]

Are there any grant funds remaining?
Answer YES or NO.
No
Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)
PLACEHOLDER TEXT
If funds are remaining they must be returned to WMF, reallocated to mission-aligned activities, or applied to another approved grant.
Please state here if you intend to return unused funds to WMF, submit a request for reallocation, or submit a new grant request, and then follow the instructions on your approved grant submission.
The WMF grant funded 37.5% of the project. In all expense categories, we spent more than 37.5% of the originally budgeted amount, using up the WMF grant.