Grants:Programs/Wikimedia Community Fund/Annual Plan Grant for Wikimedia UG Georgia, 2022/Midpoint Report
Report Status: Accepted
Due date: 2022-07-15T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Midterm
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General information[edit]
This form is for organizations receiving Wikimedia Community Funds (General Support) or Wikimedia Alliances Funds to report on their mid-term learning and results. See the Wikimedia Community Fund application if you want to review the initial proposal.
- Name of Organization: Wikimedia Community User Group Georgia
- Title of Proposal: Annual Plan Grant for Wikimedia UG Georgia, 2022
- Amount awarded: 32475 USD, 101599.8 GEL
- Amount spent: 25085.2 GEL
Part 1 Understanding your work[edit]
1. Briefly describe how your strategies and activities proposed were implemented and if any changes to what was proposed are worth highlighting?
- Our strategy, which consisted of 5 steps, is working great so far and we continue to make efforts to complete all of these strategies successfully. It should be noted that we have made significant progress in attracting new contributors to the Wikimedia projects, and we have also made significant progress in increasing and improving the content of the projects through various projects, including online contests and in-person training sessions for newcomers and existing Wikimedia contributors.
Especially it's necessary to note our two projects: 1) WikiClubs - which are currently 5 in Georgia (one was opened in 2022) and they are all very active, with the help of which the content and the number of contributors increasing. 2) WikiCamps, where new contributors learn how to work on Wikimedia projects.
It should also be noted the effectiveness of online and in-person trainings, with the help of which new and experienced project participants learn and improve their skills.
Also, in 2022, Wikipedia UG Georgia has increased its circle of partners and at the moment we are cooperating with the Administration of the President of Georgia and with the Committee of Culture of the Parliament of Georgia. This is a great success in the development of projects and the Wikimedia Movement in Georgia and popularization of them locally. It's also important for the advocacy of Freedom Panorama in Georgia.
2. Were there any strategies or approaches that you feel are being effective in achieving your goals?
- At the moment, our strategy of attracting new contributors to Wikimedia projects is working great, which in turn helps us increase and improve the content of projects. A series of our trainings, online contests, as well as WikiClubs, which operate in different regions of Georgia, play a good role in this.
Our strategy of cooperation with various organizations and government agencies has also been successful. Wikimedia UG Georgia has been able to build strong partnerships over the past 6 months with the Administration of the President of Georgia, with whom we are working on a draft law to allow the Freedom of Panorama in Georgia, as well as with the Committee of Culture of the Parliament of Georgia, which will also help us to ensure cooperation with UNESCO.
All our projects and programs work effectively and give us the opportunity to build a sustainable Wikimedia community in Georgia and projects on Georgian.
3. What challenges or obstacles have you encountered so far?
- At the moment we have no serious difficulties and problems. But we are seriously thinking and developing a strategy to keep contributors in our projects so that there is no outflow from projects and all difficulties in projects are resolved effectively.
Another issue is related to operational management, which is associated with the deflation of the USD and the strengthening of the national currency of Georgia - GEL. This caused some inconvenience, and specifically we spent more money due to the gap in the currency exchange.
4. Please describe how different communities are participating and being informed about your work.
- The Georgian Wikimedia Community is quite diverse, for example, we have an ethnic minority and we actively help them and involve them in the local Wikimedia community. They are also actively involved in Wikimedia UG Georgia events, such as training series, conferences, online meetings, etc. Also, there is a WikiClub in a region where ethnic minorities live compactly, which ensures the inclusion of ethnic minorities in the development of Wikimedia projects in Georgian, as well as their involvement in the local community.
Also, they always participate in WikiCamps (see: www.facebook.com/wikimedia.ge/posts/pfbid03DsMGLboV283hk27Y9fE6gA63xFexkjNRt1V2qUiS2cbhucjj1XiN1MR3FAu31a5l) and Wikimedia UG Georgia actively conducts various trainings for them on the spot (see: www.facebook.com/wikimedia.ge/posts/pfbid0CDZkvUyCJisjchxUL9xToiQVnpTiAAotnpgPRR6aCY4YicPjgZFSCWKr2kH1NFetl).
Wikimedia UG Georgia also actively continues to meet with its partners and hold various events together with them, including contests and edit-a-thons. For example, in February of this year, Wikimedia UG Georgia, together with the Administration of the President of Georgia, held an edit-a-thon dedicated to the creation and improvement of articles in the Georgian Wikipedia related to the topic of Coronavirus (see: https://president.ge/index.php?m=209&news_id=1516&lng=eng).
We also hold periodic working meetings with our partners. This year we have already held several such meetings in the Parliament of Georgia (see: https://twitter.com/wikimedia_ge/status/1519723390734643205?cxt=HHwWisC52eeXkpcqAAAA) with different committees and in the Administration of the President of Georgia. We also actively participates, by invitation, at the events of our partners.
We actively share all news with the community through social networks (Facebook, Twitter, Instagram and Linkedin), emails, online and in-person meetings, and all news and reports are available on the Wikimedia UG Georgia wiki (ge.wikimedia.org).
5. Please share reflections on how your efforts are helping to engage participants and/or build content, particularly for underrepresented groups.
- Over the past few years, the Georgian community of Wikimedia has become quite active, which can be attributed to the fact that Wikimedia UG Georgia has actively begun to encourage the community to take active steps, including holding various events, programs and projects. At the moment, the community is actively involved in the life of the Wikimedia movement and is well aware of all the values and mission of the global Wikimedia movement.
It should be noted that the community, through various programs and projects of Wikimedia UG Georgia, as well as participating in events, has already realized the value of continuing to work towards the development of projects and the Wikimedia movement and they are actively making efforts in this direction. The community itself is looking for new affiliation partners to collaborate for the benefit of the Wikimedia Movement in Georgia.
6. In your application, you outlined your learning priorities. What have you learned so far about these areas during this period?
- We are now well aware of where Wikimedia UG Georgia is strong and what needs to be changed in order to strengthen it in the future, as well as for the sustainability of the organization. This gives us the opportunity to transform the organization from UG to chapter. This year we are going to apply to AffCom for chapter status.
We are well aware of how we need to change our program for the sustainability of the Wikimedia community and projects, where we are going to focus on training, meetings (online and in-person), events and strengthening WikiClubs and WikiCamps.
We will actively participate in global events to get more information, as well as to share our experience with everyone. We will also organize global events locally in Georgia.
We will recognize the importance of partnerships and their sustainability and will therefore pay more attention to the way the partnership network develops, as well as to the sustainability of ongoing partnerships.
7. What are the next steps and opportunities you’ll be focusing on for the second half of your work?
- In the next 6 months, our main focus will be on the successful implementation of all programs and projects for this year. In particular, we will focus on:
1) Conducting a training series for new and experienced editors of Wikimedia projects in Georgian. 2) To develop a network of partnerships. 3) To advocate for Panorama Freedom in Georgia at the Parliamentary level. 4) To participate in international and regional events and projects. 5) To contribute to the development of Wikimedia Europe.
Part 2: Metrics[edit]
8a. Open and additional metrics data.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | N/A | N/A | 2 | Wikimedia Georgia this year began to cooperate with two new state structures in Georgia:
1) Administration of the President of Georgia 2) Committee of Culture of the Parliament of Georgia. |
N/A |
| N/A | N/A | N/A | 70 | All the materials and the legislative proposal for the Georgian Parliament on the Freedom of Panorama are ready for 70%. The advocacy of FoP in Georgia continues successfully. | N/A |
| N/A | N/A | N/A | 100 | This year we planned open a new WikiClub in Samegrelo region of Georgia, which we achieved in May of this year. | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | Participants who will continue to participate in WMGE projects. | 50 | 27 | At the moment, 27 people who took part in our programs and projects continue to actively participate in our events. | According to the list of Wikimedia Georgia. |
| Number of organizers that continue to participate/retained after activities | UG members who will continue to participate in WMGE projects. | 10 | 100 | 100%. All organizers are actively involved in the affiliation process. | According to the list of Wikimedia Georgia. |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | New and existing partners. | 7 | 2 | Wikimedia UG Georgia continues to expand its circle of partners. | Internal data. |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | N/A | N/A | 100 | Wikimedia UG Georgia provides 100% diversity in its activities, including through quotas. | Internal data |
| Number of people reached through social media publications | The total number of people who will see our publications in social networks. | 10000 | 7000 | Over 1000 views per month. | Social media metrics. |
| Number of activities developed | Total number of projects (Trainings, lectures, sessions, edit-a-thons, contests, meetings). | 20 | 10 | So far, we have held 10 events and by the end of the year their number should exceed 20. | Internal data. |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
8b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | The number of participants who will take part in all Wikimedia Georgia projects and programs. At least 30 participants were newbies. | 150 | 121 | At the moment, a total of 121 people have taken part in our events, of which 50 people are newcomers. | Internal data + Fountain tool. |
| Number of editors | Number of editors who will participate in all Wikimedia UG Georgia projects. At least 20 will be newbies. | 80 | 54 | At the moment, a total of 54 people have taken part in our events (edit-a-thons, contests and etc.), of which 27 people are newcomers. | Internal data + Fountain tool. |
| Number of organizers | Number of Organization Members who will oversee the implementation of Wikimedia Georgia projects and programs. | 10 | 10 | All organizers from the affiliation side are actively involved in the process. | Internal data. |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | New or improved articles | 2000 | 865 | N/A | N/A |
| Wikimedia Commons | New images | 300 | 299 | Already reached. | N/A |
| Wikidata | New or improved elements | 200 | 400 | Already reached. | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A |
9. Are you having any difficulties collecting data to measure your results?
- Not so far.
10. Are you collaborating and sharing learning with Wikimedia affiliates or community members?
- Yes
10a. Please describe how you have already shared them and if you would like to do more sharing, and if so how?
- We share all the news with the community through social networks and emails, and also, all the news is available on the Wikimedia UG Georgia wiki in the form of monthly news (see: https://ge.wikimedia.org/wiki/მოხსენებები/ვმ_საქართველო/2022).
We also hold quarterly meetings and a WikiConference at the end of the year, where we summarize our activities over the past year. This is how we keep our community, as well as our partners, always informed.
We also provide information about our activities and our experience to our colleagues from other affiliations (mainly regional and CEE) through social networks, as well as at conferences and online meetings.
11. Documentation of your work process, story, and impact.
- Below there is a section to upload files, videos, sound files, images (photos and infographics, e.g. communications materials, blog posts, compelling quotes, social media posts, etc.). This can be anything that would be useful to understand and show your learning and results to date (e.g., training material, dashboards, presentations, communications material, training material, etc).
- Below is an additional field to type in link URLs.
- You will find our all monthly reports here (in Georgian): https://ge.wikimedia.org/wiki/მოხსენებები/ვმ_საქართველო/2022.
You can also see all the photos from some of our events here: https://commons.wikimedia.org/wiki/Category:Wikimedia_Community_User_Group_Georgia_events_in_2022
Part 3: Financial reporting and compliance[edit]
12. Please state the total amount spent in your local currency.
- 25085.2
13. Local currency type
- GEL
14. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Provide links to your financial reporting documents.
15. Based on your implementation and learning to date, do you have any plans to make changes to the budget spending?
- No
15a. Please provide an explanation on how you hope to adjust this.
- N/A
16. We’d love to hear any thoughts you have on how the experience of being a grantee has been so far.
- At the moment, we are satisfied with the whole process, we are especially pleased that the format for submitting an application, as well as providing reports, has changed.