Grants:Programs/Wikimedia Community Fund/General Support Fund/Enhancing stability and development. General support grant 2024-2026

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Applicant information[edit]

Organization name or Wikimedia Username for individuals. (required): Stowarzyszenie Wikimedia Polska

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: No

Fiscal organization name.: N/A

Main proposal[edit]

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Enhancing stability and development. General support grant 2024-2026

2. Do you want to apply for the multi-year funding or renewal process? (required): Yes, multi-year funding with similar program, budget, and structure every year (strategic plan can be provided but is not required)

2.1. For how many years of multi-year funding are you applying? (required): 3 years

2.2. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

We will continue to diversify the sources of income in year 2 and 3, so providing the financial support to fundraising and marketing activities is necessary. We will expand the scope of our program activities We will strengthen the organizational structure by stabilizing the inner leadership (CEO and COO plus Fundraiser - crucial role), investing in staff skills and safety, professional digital tools and consulting services (audit). In year 2 and 3 we will develop futher the relationships with GLAM partners, and we’ll continue the program of Wikiteka. We’ll keep supporting the members of the community with special needs. We expect the gamification project aiming at attracting newcomers to grow and develop in year 2 and 3. In the next 3 years, we would like to establish firm relations with the academic world and develop them in some form of Research and Development capacity (goal number 3 of our strategy). To achieve that, we need to be more active in the scientific environment. In year 1 we’ll appear in Katowice - European City of Science. We, and the community, will react on new trends and technologies, as well as on the new unknown (AI development). We expect the program of digital activism to be flexible. We’ll try to support the community in major issues by providing e.g. consulting services (inviting outside professionals for workshops) and cooperating with outside Wiki partners.

3. Proposed start date. (required): 2024-01-01

4. Proposed end date. (required): 2026-12-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; We’re ready with the draft version for 2024:

GLAM area We will continue cooperating with our partners (organizing small conferences and edith-ons) and wiki-residents (downloading the content into Commons). We will develop new partnerships. In 2024, we’ll pay special attention to cooperation with General Zawadzka Museum and female role in times of war and with Museum of Female History. We’ll keep introducing Open Refine tool to our partners and members of the community. Community Support area: In 2024 will be organizing 8 writing contests and 1 photo-contest. We focus on existing editors and for them, we’ll start the Editors Academy, improving their skills and engagement. We’ll continue to work closely with administrators (we consider organizing another camp). Furthermore, we plan a hackathon to exchange the technical knowledge. As every year we’ll organize tens of online meetings with the community, workshops and discussions. In 2024 we will organize one big live conference for over 100 participants, and one smaller, for about 50 participants (joined with general assembly). There will be live meetings for Wikisource Community, Wikidata community, Wikipedia birthdays and local communities meetings.

We’ll be active on Wikimania in Cracow (the talks with organizing committee starts soon).

Programs of microgrants and subscriptions will go on. EDU area Wikiteka program will be continued as well as Wiki eco-paczki, Ethno-Wiki, online courses and pocket-money program for school pupils. We’ll start the Digi-bus project (digitalization of the legacy of Silesia region). We’ll be on the streets and in conference halls of Katowice during Katowice European City of Science 2024. The open air exhibition Wiki Love Science will be installed in the center of the city. We’ll go to Góry Literatury festival (organized by Nobel Prize winner Olga Tokarczuk and her foundation) and we consider returning to Slot Art festival with our Open Knowledge workshops space. We will work closely with our partners on new trends in tech and in delivering the knowledge and information (Demagog Association, Open Future Foundation, Centrum Cyfrowe, Techsoup Foundation) to engage the community into new ways in participating in free knowledge movement.

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://commons.wikimedia.org/wiki/File:Wikimedia_Polska_(WMPL)_Strategy_2023-2025_ENG.pdf

7. Where will this proposal be implemented? (required): Poland

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Main goals are stated in our strategy, and they include program that address the challenges. We want to be en efficient organization with a stable financial support. That is why we focus on fundraising area and strengthening the structure of our organization. By developing educational programs like Wikiteka, Wiki eco paczki, Wiki zeszyty and partnerships in EDU and GLAM areas, we want Wikimedia Projects to be recognized sources of knowledge and information. Keeping the community interested in new trends and technologies, also helps to build the importance of free knowledge. Last but not least, we have lists of regular programs to keep the community active: contests, online and live conferences, meetings and workshops. In 2023 we started to pay more attention to friendly work and collaboration environment for our members, volunteers, staff members, and partners. It helped (e.g. the number of sick leave dropped, we successfully run the program of members reconciliations and conflict resolution support) so we’ll continue to do that by organizing workshops and consultations for staff, board members and volunteers. In 2023 we hired communication specialist to increase the recognition of Wikimedia brands, internally and externally. It worked. There is a large increase in the number of participants in live and online events (e.g. our Spring Conference is growing and next year we expect more than 100 participants on 3 days of live meeting, compared to 60 in 2022). The number of social media followers is rising as well. We continue our efforts to make the Wikimedia environment open and accessible. We run the program Wikipedia without Barriers. Furthermore, we support those with special needs and financial difficulties. We provide an easily accessible program of microgrants and subscriptions support.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required): Reading Wikipedia in the Classroom or other Reading/Evaluating Wikipedia Training, Editing Wikipedia Training, Research, Wikidata programs, Wikimedia Commons programs, Other Wikimedia project programs, Other activities; Other programs and activities if any: Wikisource program
9.1.2. Select all relevant audience groups for Education. (required): Primary school students, Secondary school students, Vocational, tertiary, or higher education, Teachers or professors, Senior citizens; Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues; Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards), Sensitize and educate for gender perspective among Wikimedia projects stewards and editors; Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering microgrants and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.); Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): 1Lib1Ref, Art+Feminism, CEE Spring, Feminism and Folklore, Wiki Loves Folklore, Wiki Loves Monuments, Wikipedia Birthday or Anniversary; Other programs and activities if any: N/A
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/spreadsheets/d/1BND186E5FpjveSiLUY8BB4sqMWYSCOT8QNo-wRX5OTE/edit#gid=0

11. Describe your team. (required)

The board: Tomasz Wszeborowski - President of the board. Focuses on community support. Volunteer Michał Buczyński - Vice President of the Board. International relations, finances and internal processes. Volunteer Julia Maria Koszewska - Vice President of the Board. Communications and partnerships. Volunteer Marek Bukowski - Treasurer. Finances. Volunteer Maria Weronika Kmoch - Member of the Board. Education, Etno-Wiki. Volunteer Staff: Natalia Ćwik - CEO. Internal processes, strategic HR, international relationships, strategic and programmatic work. Full time employee. Grzegorz Kopaczewski - COO. Finances and administrations. Full time employee. Community Support: Paulina Anna Studniczka - Community Support coordinator. Community matters, programmatic work, volunteers. Full time employee. Małgorzata Gramatnikowska - Junior Community Support. Community matters, contests, programmatic work. Full time employee. Ada Jakubowska - Junior Technical Support. Community matters, tech issues. Full time employee. Marek Lewandowski - Event Coordinator. Events, administrative support. Full time employee. Open Culture - GLAM: Kamila Neuman - Open Culture Manager. Partnerships with GLAM institutions. Full time employee. Open Education: Klara Sielicka-Baryłka - Open Education manager. Partnerships, Wikipedia in school, Ethno Wiki. Full time employee. Wioletta Matusiak - Training and Developing Manager. Partnerships, Wikiteka, workshops. Full time employee. Fundraising and Communication: Jacek Broda - Fundraising Manager. Fundriasing. Full time employee. Jola Drzewakowska - Communication Coordinator. Marketing, Communication. social media, partnerships. Full time employee.

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

We closely collaborate with our GLAM Partners like Wawel Museum and National Museum in Cracow (we have wiki-residents there, organize edit-a-thons and conferences). We have long-established relationship with University of Poznań and University of Lodz (we co-organize conferences, participate in their interns programs). In 2023, we started to cooperate with Polish Science Academy, organizing editing workshop for their employees. Together with Regionalny Instytut Kultury we participate in ethno projects (DigiBus) and in Katowice European City of Science 2024.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt

Metrics[edit]

Wikimedia Metrics[edit]

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	700	Wikiteka 60 GLAM 40 Inclusion fund 40 gamification platform 500 digital activism 40 partnerships with universities, Katowice City of Science 20
Number of all editors	500	Wikiteka: 30 libraries, GLAM: 5 museums and galleries Katowice City of Science and academic partners: 5
Number of new editors	200
Number of retained editors	20
Number of all organizers	40	Wikiteka: 18 libraries, GLAM: 2 museums and galleries Katowice City of Science (academic and institutional partners): 3
Number of new organizers	23

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	2000	3000
Wikimedia Commons
Wikidata
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics[edit]

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): Yes


Other Metrics	Description	Target
The number of participants in all Wikimedia Events:	N/A	3000
Gamification process	Milestones for 2024: Organizing “core volunteer community” working around platform Getting the feedback after beta version launch Improving/fixing Introducing the full version to the community	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget[edit]

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): Yes

16.1. List other revenue sources. (required)

1,5% campaign private donations financial income other grants

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): 1400000

17. Your local currency. (required): PLN

18. What is the total requested amount in your local currency? (required): 505000 PLN

Multi-year funding request summary
Year	Amount (local currency)
Year 1	505000 PLN
Year 2	556000 PLN
Year 3	589996 PLN

Requested amount in USD: 398721 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	121998 USD
Year 2	134195 USD
Year 3	142528 USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

2

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

1,5

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): N/A

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contactor costs	210000 PLN
Operational costs	160000 PLN
Programmatic costs	135000 PLN

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1WIsOP4ZifE43Y8PNOIbDZKi-DLsD4Ne4SyDAmsVyTYo/edit#gid=787715849

Additional information[edit]

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

In 2023 we covered salaries of full time employees (CEO, Junior Community Support Officer, Junior Technical Support Officer) and 1 part time contractor: Conflict Resolution Project Coordinator. All 3 employees will stay with WMPL for the next years. In 2024 we want to request for covering 50% of CEO salary and the salary of Fundriaser.

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback[edit]

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]