Grants:Programs/Wikimedia Community Fund/General Support Fund/Hausa Wikimedians User Group Annual Plan 2024

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Applicant information[edit]

Organization name or Wikimedia Username for individuals. (required): Hausa Wikimedia Foundation

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: No

Fiscal organization name.: N/A

Main proposal[edit]

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Hausa Wikimedians User Group Annual Plan 2024

2. Do you want to apply for the multi-year funding or renewal process? (required): Yes, consider this as a renewal application for one year

2.1. For how many years of multi-year funding are you applying? (required): N/A

2.2. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2024-01-01

4. Proposed end date. (required): 2024-12-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): No

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): No

7. Where will this proposal be implemented? (required): Nigeria

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Overview of programs:

Monthly in-person editathons
Quaterly capacity building training for facilatators and senior editors
Community development micro grants
Petnerships with mission-aligned organizations/institutions
Data Support Program
Community/Wikimedia contests and campaigns.
Annual General Meeting

Strategy 1: Content generation and quality improvement on Wikipedia as well as continuous upskilling for our community members. We will approach this strategy through recurring in-person editing activities and training. We will be organizing monthly in-person editing and quarterly capacity building workshops both to improve and create new content and also teach and onboard newcomers. Special capacity building programs will provide an avenue for upskilling our facilitators and presenters and knowledge transfer. In addition to strengthening the skills of existing editors and nurturing experienced editors to become more productive and potential facilitators for our programs to increase the overall health and capacity of the community.

Strategy 2: Community building and resilience; cohesive community and capacity building. To ensure our long-term sustainability as a community, it’s imperative to nurture future trainers and organizers and divide responsibilities as much as possible to avoid over reliance on an individual, because we would not be there forever, and people with significant responsibility can abruptly leave for whatever reasons. In building capacity, we are trying to develop a pool of skilled, active and engaged contributors and facilitators such that there’s no time where Wikimedia activities cease or degrade in quality due to lack of skilled contributors that can sustain the programs. This approach aligns strategically with the Movement Strategy recommendation that encourages investing skills and leadership development. In this strategy, we will be organizing quarterly general meetings to deliberate on our strategic plans, emerging issues, changes, on-ground challenges and development from various activities organized so far or in being organized. Towards the end of the project, we will organize one Annual General Meeting for overall reflection and deliberation on our work, success and challenges, risk and mitigation plans as well as roadmap development and strategy refining for next fiscal year. Our Volunteer Data Support program and Community development micro grants activities also overlap the activities for this strategy.

Strategy 3: Editor recruitment, increasing participation and public engagement/Partnerships: Through this approach, we will focus on increasing newcomers to our community. Part of the approach for this, apart from through our monthly editathons, is through Wikimedia community contests such as WikiLoves Earth. We would also like to increase user engagement with Wikimdia during and after these contests through social media contents, invitation emails, posters and flex banners. We decide to use social media ads and video campaigns due to their effectiveness in pushing messages to wide and targert audiences within a short time. Short films/documentaries are well-received in our country and do receive huge viewership that eclipses local television stations. We will also continue with our work in partnership, through partnering with selected tertiary institutions to train staff and students and build a foundation for Wikimedia activities in such schools.

Strategy 4: Increasing retention rate, reducing barriers to participation and Volunteer Data Support program. Internet subscription costs continue to remain a factor causing low retention rate and inhibiting new people from joining, we will continue with our Volunteer Data Support program to provide assistance to eligible editors, and improve both retention and joining rates. The Volunteer Data Support program will provide the internet data bundle to the recipient, the money or reimbursement where possible and while the award is small overall, it will provide significant support to a lot of people and accelerate community growth. The nomination process for the program will continue to be in public mode through Hausa Wikipedia and either through self-nomination or nomination by a third party that believes the nominee is facing difficulties with data issues or needs the support to help them in continuing to make useful contributions. Impact and evaluation reports would be produced on a quarterly basis for the program to ensure prompt action to deal with unexpected issues. The program, we believe will have great impact in helping towards retention and also in terms of reducing barriers to participation.

Stratetey 5: Expanding reach and increasing diversity. Our programs to some extent are still concentrated in a small region within the larger region our User Group was intended to serve. Due to budget constraints and sometimes travel challenges, it’s not always feasible to equitably organize in-person programs in many areas where a substantial number of our members are based. Through supporting and empowering community members and groups to implement small-scale project ideas we will be able to drastically reduce the challenges we face in not reaching those locations. We would like to implement this through community development micro grants that will be awarded every other month to eligible applicants. This will help in fostering community engagement, reaching unreached areas and also help us cut costs (travel, feeding and accommodation costs if the event were to be organized directly by the usergroup). This program will not substitute the Wikimedia Foudation Rapid Fund program but rather complements it as a tailored-solution specific to our community and for helping small scale project ideas that may or may not reach the minimum funding threshold of the Rapid Fund program. For transparency, we will follow the same format for our Data Support Program, that is public application via on-wiki page process and allow community feedback, critique and endorsements, This program will provide funding for innovative projects, encouraging contributors to explore new ideas with a lighter process, experiment with different approaches, and develop creative solutions to challenges within our community. The program will also help us to achieve a more diverse range of content and contributors and also help in building the capacity of our community.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	No
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required): Wiki Club, Editing Wikipedia Training, Translation, Wikimedia Commons programs; Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required): Vocational, tertiary, or higher education, Teachers or professors; Other groups if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards), Sensitize and educate for gender perspective among Wikimedia projects stewards and editors; Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering microgrants and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.); Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): 1Lib1Ref, Wikipedia Pages Wanting Photos, Wiki Loves Earth, Wiki Loves Folklore, Wiki Loves Monuments, Wikipedia Birthday or Anniversary; Other programs and activities if any: N/A
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/spreadsheets/d/1ApzPQirCR6DbUrcZzLcvNI3XG4tfoMWeLTtuGYnfdq0/edit#gid=0

11. Describe your team. (required)

Programs Director: Ammar Abdulhamid (Ammarpad); Responsible for overall management of project implementation. Initiate and set goals for programs based on the User Group’s vision and strategic plan. Provide support to staff, contractors and volunteers. Assist in Data Support program implementation and support project progress monitoring processes, reporting and evaluation.

Community Coordinator: Mohammed Mustapha Aliyu (Em-mustapha); Responsibile for developing and supporting community-building initiatives. Oversee outreach activities and campaigns. Manage Community development micro grants program. Lead partnership projects and assist in general project implementation.

Finance Officer: Ibrahim Abubakar, (ibkt); Manages accounting operations and provides personnel support. Prepares audit financial information and reporting. Monitoring and analyzing accounting data and produce financial reports or statements

Communications Manager: Salihu Aliyu Alhaji (Salihu Aliyu); In charge of communication unit and media engagement. Coordinate communication of project and program initiatives to internal and external audiences. Create contents for social media channels.

Director of Learning and Evaluation (Contractor); Responsible for performance measurement and reports development to measure progress, promote learning and demonstrate impacts of programs being executed. Also supports internal learning processes and assessment, as well as developing monitoring and evaluation work plans for general in-person programs, volunteer data support program and community development micro grants program.

Events Coordinator (Contractor); Responsible for developing detailed in-person event details and requiremnets. Provision of necessary equipment/materials, selecting venues and arranging event services. Will also be responsible for liaising with vendors and event stakeholders throughout the event planning process for successful event implementation.

Photographer and Social media assistant: (Volunteer); Responsible for photos and media coverage in events and assists in managing social media networks.

Data Support/Community Grant Programs review team (Volunteers);

Project Advisor (Volunteer); Bertrand de Marignan (DonCamillo)

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

We are committed to fostering partnerships that advance the Wikimedia mission and helps us towards achieving our goals. We actively seek collaborations with both internal and external partners. For external partners we are primarily focusing on local Universities. We have previously worked with some local universities to promote Wikimedia projects within the academic community for both staff and students. We hope to continue with that.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Invest in Skills and Leadership Development, Identify Topics for Impact, Innovate in Free Knowledge

Metrics[edit]

Wikimedia Metrics[edit]

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	500	Estimated number of people who participates in the entire activities of the project, excluding organizers and staff
Number of all editors	200	Estimated number of people in active editing activities
Number of new editors	100
Number of retained editors	40
Number of all organizers	20	Estimated number of people that would be actively involved in organizing and coordinating various activities in implementing the project.
Number of new organizers	5

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	1000	1000
Wikimedia Commons	1000	500
Wikidata
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

At least 1000 new articles will be created on Wikipedia and also at least 1000 improved. At lest 500 media will be uploaded to Commons

Other Metrics[edit]

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): Yes


Other Metrics	Description	Target
Micro-grant beneficiaries	The minimum number of people (or group of people) that will be supported support through the Community developmemt micro grant program	12
Volunteer Data Support beneficiaries	The number of people that will be provided with internet subscription support through the Volunteer Data Support program	60
Tertiary institutions partnerships	At least 2 strategic partnership with public universities/colleges will be forged through formal agreements. Building these partnerships will contribute to the longer-term sustainability of Wikimedia activities and expansion of the community in university campuses in our focus region.	2
People reached on social media	Estimated number of people we should reach though our social media channeles by the end of the project	10000
N/A	N/A	N/A

Budget[edit]

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): N/A

17. Your local currency. (required): NGN

18. What is the total requested amount in your local currency? (required): 67740000 NGN

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A NGN
Year 2	N/A NGN
Year 3	N/A NGN

Requested amount in USD: 90320 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

6

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

2.5 FTE

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): N/A

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contactor costs	30240000 NGN
Operational costs	5925000 NGN
Programmatic costs	31575000 NGN

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/18bez1bJrwdbxTEyeLwuH_FggjMIccjpf1e77wW3yx9s/edit#gid=1477526896

Additional information[edit]

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback[edit]

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]