Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Community User Group Rwanda General Support fund 2024-2025

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Applicant information

Organization name or Wikimedia Username for individuals. (required): Open Source Knowledge Rwanda

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: No

Fiscal organization name.: N/A

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Wikimedia Community User Group Rwanda General Support fund 2024-2025

2. Do you want to apply for the multi-year funding or renewal process? (required): No

2.1. For how many years of multi-year funding are you applying? (required): N/A

2.2. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2024-07-01

4. Proposed end date. (required): 2025-07-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): Yes

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): No

7. Where will this proposal be implemented? (required): Rwanda

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Wikimedia Rwanda strives to create a sustainable and thriving free knowledge ecosystem in Rwanda. We seek to achieve this by:

Improving user experience: Enhancing the Kinyarwanda Wikipedia experience by increasing the quality and quantity of articles.
Expanding contributions: Contributing to other Wikimedia projects like Wikidata and Wikiquote through campaigns like the @#Shesaid Campaign.
Fostering innovation: Partnering with Rwandan institutions to drive knowledge sharing and innovation through Wikimedia projects.
Promoting equity and inclusion: Building a diverse and inclusive community by actively engaging women, girls, and individuals with disabilities.

Challenges and Strategies

1. Limited content:

-Strategy: We will organize Kinyarwanda Wikipedia edit-a-thons and training workshops to increase article creation and editing skills among community members.

2. Limited community size:

-Strategy: We will develop targeted outreach programs to engage secondary schools, women, and individuals with disabilities, fostering a broader and more diverse community.

3. Limited partnerships:

-Strategy: We will establish strategic partnerships with key institutions like the Rwanda Heritage Academy, Rwanda National Archives and Rwanda Library Services & Aegis Digital to access resources and expertise for collaborative projects.

Wikimedia Rwanda will develop a five-year strategic plan aligned with the global movement strategy for 2030. This plan will focus on skills and leadership development, quality community growth, promotion of the Kinyarwanda language on Wikimedia projects, and diversity, equity, and inclusion

The 2024-2025 Grant Proposal will focus on various themes that include :

Theme 1: Skills and Leadership Development; -Baseline: Existing training programs and resources.; -Target: Implement specialized training workshops on Kinyarwanda Wikipedia editing, Wikidata editing, and project management in collaboration with Kinyarwanda language experts from Rwanda Heritage Academy.; -Activities: Develop training materials, invite experienced editors as trainers, and provide mentoring opportunities.

Theme 2: Quality Community Growth; -Baseline: 50 members, 30 active participants, 3 engaged secondary schools.; -Target: Increase active members to 100, engage 10 secondary schools, and achieve 40% overall member participation.; -Activities: Organize outreach programs in schools, conduct community outreach events, and provide ongoing support to new members.

Theme 3: Promotion of Kinyarwanda Language on Wikimedia Projects; -Baseline: Existing Kinyarwanda Wikipedia content.; -Target: Implement the "Kinyarwanda Promotion Development for Heritage and Museums" project to contribute Kinyarwanda content related to Rwandan heritage.; -Activities: Partner with museums and cultural institutions, organize edit-a-thons focused on Rwandan heritage and create online resources for Kinyarwanda content creation.

Theme 4: Diversity, Equity, and Inclusion; -Baseline: Existing Wikimedia initiatives and pilot projects.; -Target: Integrate DE&I principles into all programs and activities.; -Activities: Establish a project-based DE&I award for women and individuals with disabilities, actively involve these groups in event planning and organization, and implement affirmative action for women's participation in all activities.

Cross-cutting Strategy: Partnerships

Objective: Establish and strengthen partnerships with key institutions to support knowledge and innovation initiatives.

-Activities: Identify potential partners, develop partnership proposals, and collaborate on joint projects.

This grant will enable us to scale our existing programs, expand our reach, and create a more sustainable and inclusive knowledge ecosystem. We believe our proposed activities align with the goals of the Wikimedia 2030 Movement Strategy and will contribute significantly to the global free knowledge movement.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required): Reading Wikipedia in the Classroom or other Reading/Evaluating Wikipedia Training, Editing Wikipedia Training, Wikimedia Commons programs; Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required): Secondary school students, Vocational, tertiary, or higher education, Teachers or professors; Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues; Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards); Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering non financial support and services to community members (equipment, space, books, etc.); Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): 1Lib1Ref, Feminism and Folklore; Other programs and activities if any: N/A
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/spreadsheets/d/14wLVjvGu40JsaSwx3ZK-EZB-MWblTr4BVtDv0w9PEmU/edit?usp=sharing

11. Describe your team. (required)

Our team is composed of : 1. The Executive Director :

2. Community Quality growth and project coordinator: Supports the growth and development of the Rwandan Wikimedia community, Organizes and manages community events and workshops, and Recruit new volunteers. Will also monitor the quality and accuracy of content generated on Kinyarwanda Wikipedia and other Wikimedia projects.

3. The Assistant Community Quality Growth and Project Coordinator: Provides support and assistance to the Community & Quality Growth, and Project Coordinator and contributes to the development and execution of community engagement and project activities. May also take on specific tasks related to content quality control, editing support, or event logistics.

4. Accountant/Finance Manager

Manages the financial resources of Wikimedia Rwanda. Prepares budgets, tracks expenses, and ensures financial compliance and grant management.

5. Social media Manager: Develops and implements a social media strategy for our user group. Creates and shares engaging content on social media platforms. Monitors conversations and manages online reputation.Promotes Wikimedia projects and initiatives to a wider audience.

6. Graphic designer; Creates visual materials for Wikimedia Rwanda, such as posters, flyers, presentations, and social media graphics, Maintains the visual identity of our organization.

7. Consultant: a consultant will be hired to provide expertise and guidance in developing a 5-year strategic plan for Wikimedia Rwanda. will Work with the team to set goals, identify priorities, and develop strategies for achieving them. will also facilitate workshops or training sessions on strategic planning.

8. Community Project organizers: They will organize and manage specific Wikimedia-related projects and initiatives. These will be multiple individuals depending on the ongoing projects. Responsibilities may include recruiting participants, planning activities, coordinating logistics, and ensuring the successful completion of the project.

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Internal partners: .Rwanda Heritage Academy .Rwanda National Archives .Rwanda National Library services .Rwanda Broadcasting Agency .Internet Society Rwanda chapter

External Partners : Wiki World Heritage User Group WikiFranca

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Invest in Skills and Leadership Development, Innovate in Free Knowledge

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	70	N/A
Number of all editors	200	N/A
Number of new editors	50
Number of retained editors	60
Number of all organizers	19	N/A
Number of new organizers	25	N/A

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	200	300
Wikimedia Commons	500	50
Wikidata	300
Wiktionary	100	200
Wikisource
Wikimedia Incubator
Translatewiki	50	100
MediaWiki
Wikiquote	50	100
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): Yes


Other Metrics	Description	Target
Social media engagements	People engaged in our social media engagement	3000
High School Pupils	High school pupils recruited	50
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): Yes

16.1. List other revenue sources. (required)

microgrants from Rwanda Heritage and WikiFranca

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): 6329700

17. Your local currency. (required): RWF

18. What is the total requested amount in your local currency? (required): 105454369 RWF

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A RWF
Year 2	N/A RWF
Year 3	N/A RWF

Requested amount in USD: 99127.11 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

2 paid staff (Full time)

2 paid staff (Part-time) 1 Consultant (Part-Time)

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

Hiring two full-time staff at Wikimedia Rwanda translates to approximately # 1.92 FTEs based on annual working hours

annual working hours per staff member:

Daily hours = 8 hours/day

Annual working days = 250 days/year
Annual working hours = 2000 hours/year

Total annual working hours for both staff members:

2 staff * 2000 hours/staff/year = 4000 hours/year

Hence, total annual working hours to FTEs:

FTEs = 4000 hours/year / 2080 hours/year ≈ 1.92 FTEs

Therefore, the General Support Fund would cover approximately 1.92 FTEs for Wikimedia Rwanda for the 12 months.

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): We're happy to report that we're not planning any major staff departures for the upcoming year. However, due to the expansion of our outreach program, we intend to make some adjustments to roles and responsibilities to optimize our team structure.

Here's a breakdown of the planned changes:

Modified: Community Quality Growth and Project Coordinator (full-time)

Responsibilities:

Support the growth and development of the Rwandan Wikimedia community.
Organize and manage community events and workshops.
Recruit new volunteers.
Monitor the quality and accuracy of content generated on Kinyarwanda Wikipedia and other Wikimedia projects.

Modified Position: Assistant Community Quality Growth and Project Coordinator (part-time, new title)

Existing responsibilities will be adjusted to complement the new Coordinator role.

Overall Staffing Adjustments:

We will maintain a two-person full-time staff (Executive Director and Community Quality Growth and Project Coordinator).
Other roles will transition to part-time arrangements.

Contractor Engagement: We plan to hire a consultant (part-time) to support the development of our 5 years -Strategic Plan.

Benefits of these Changes:

This revised structure will allow us to:

Expand Outreach: The dedicated Community Quality Growth and Project Coordinator role will ensure effective management of our expanded outreach program.
Enhance Efficiency: A clearer division of responsibilities will streamline workflows and improve overall team productivity.
Maintain Quality: Continued focus on content quality will be ensured through the Coordinator's responsibilities.
Strategic Growth: The consultant will provide valuable expertise in shaping our future direction.

We believe these adjustments will significantly enhance our capacity to achieve the program goals outlined in our grant proposal.

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	38796951 RWF
Operational costs	11273318 RWF
Programmatic costs	54674085 RWF

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1EBqHi_5w3yam9iyBYQQFC2xJd2wnASlO/edit#gid=2082344268

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]