Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Czech Republic 24-25

From Meta, a Wikimedia project coordination wiki
statusFunded
Wikimedia Czech Republic 24-25
start date2024-01-012024-01-01T00:00:00Z
end date2025-12-312025-12-31T00:00:00Z
budget (local currency)11073724 CZK
amount requested (USD)485029 USD [note 1]
amount recommended (USD)462830
amount recommended (local currency)9898000 CZK
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionCEECA
decision fiscal year2023-24
funding program roundRound 1
organization (if applicable)Wikimedia Česká republika

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant information[edit]

Organization name or Wikimedia Username for individuals. (required)
Wikimedia Česká republika
Do you have any approved General Support Fund requests? (required)
Yes, I have already applied and received a General Support Fund
You are applying as a(n). (required)
Wikimedia Affiliate (chapter, thematic org., or user group)
Are your group or organization legally registered in your country? (required)
Yes
Do you have a fiscal sponsor?
No
Fiscal organization name.
N/A

Main proposal[edit]

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)
Wikimedia Czech Republic 24-25
2. Do you want to apply for the multi-year funding or renewal process? (required)
Yes, multi-year funding with similar program, budget, and structure every year (strategic plan can be provided but is not required)
2.1. For how many years of multi-year funding are you applying? (required)
2 years
2.2. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

For year 2 of the application, we generally envisage the continuation of all core programs. Next year, however, we will be developing a Strategic plan from 2025 onwards (the current plan was a 4-year plan) and we want to involve all target groups again in its development. Therefore, a thematic shift of the sub-activities cannot be ruled out in advance. We can only conclude from the six-monthly feedback questionnaires we send to our members that they are generally satisfied with our activities.


3. Proposed start date. (required)
2024-01-01
4. Proposed end date. (required)
2025-12-31
5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)
Yes
https://docs.google.com/spreadsheets/d/1_Zo7e5fXl9upT46D0NYRDTnwYmIMyYDTTz7k9H8Ou3A/edit#gid=0

Explanation of the attached documents: Activity Plan 2024 is a schedule of the most significant activities that are the focus of attention in a given month. Ongoing or long-term activities are not shown here for capacity reasons - but are reflected in the annual KPIs 2024. The two documents are therefore complementary and only together provide a complete overview of planned activities.

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)
Yes
https://docs.wikimedia.cz/wiki/Strategic_plan_WMCZ_for_the_years_2021-24
7. Where will this proposal be implemented? (required)
Czech Republic
8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

PROGRAMS, APPROACHES

1. Educational programs: They focus on newcomers and on developing and building the capacity of the Czech community and sharing information about Wikimedia projects.
1.1. Seniors Write Wikipedia program - proven newcomer group, with the highest long-term retention, our original successful program - we organize the courses ourselves and support their organization across the country.

Parallel activities aim at a long-term and gradual wider involvement of senior course participants in WMCZ or editing activities and others - through joint offline activities (Senior WikiTown), involvement in the Alumni Club, etc. A new activity that has attracted interest is the ongoing Wikischool - a series of thematic online meetings held weekly to support the retention of senior course participants.

1.2. Programs for schools - aimed at students and teachers (Students Write Wikipedia and Teach (with) Wiki) are primarily focused on introducing the young generation to the principles of free access to information and education and the use of wiki principles. Content creation is a secondary but desirable effect.

We are focusing on further deepening collaborations with our current partners and increasing the reach of activities - e.g. an educational wiki campaign on school multitouch screens.

1.3. Open educational program - The openness of the program is directed outward, to the general public, and inward - to support activities that benefit the existing community.

These are activities where we involve community members in the role of organizers - WikiClubs and WikiMeetups (taking place in several cities). We also organise a weekly online WikiAdvice for the public - focusing on Wikipedia, we initiated and run a CEE Youth group and a Czech Youth group - focusing on Wikimedians under 26. We have established regular meetings with the Czech patrol and we support international cooperation by translating our educational methodologies and providing EN subtitles for our videos. To support all our training activities (nearly 150 last year) and to build the capacity of the current community, we plan to launch the first run of the Wikimedia Lecturer Academy (LAW).

2. Programs for Community: Aimed at supporting the current community, its involvement and further development of competences - not least the creation and profit of free content.
2.1. Programs for photographers
2.2. Programs for editors

And this is especially through:

  • thematic editathons and quarterly editing challenges (Woman month on Wikipedia, Human Rights on Wikipedia, Czechoslovakia)
  • annual photo competition Czech Wiki Photo and an ongoing project supporting photography of Czech realities in the We Photograph Czechia (WPC),
  • educational events (Capacity Building) - courses, workshops, know-how transfer, video tutorials, discussions, etc. (editing workshop for NGOs)

All this in cooperation with partners from public or educational institutions or thematically related NGOs.

2.3. Community Mini-grants

We provide a community mini-grant fund to support the activities of our own experienced community - this includes all community or organised editorial/photographic events, gatherings and competitions run primarily by members of the community. Interest in these is growing year on year. It's our way of supporting organizers and their growth.

3. Programs for Partnerships: Programs that aim at long-term collaborations and the profit of free digitized content, as well as the promotion of free culture.
3.1. GLAM program - we are creating new partnerships with strategic central institutions, especially GLAM institutions, to provide or distribute diverse content that is managed by these institutions under free licenses. We are also supporting the creation of wiki-resident positions or community members in building partnerships with institutions on the local level.
3.2. Wikidata/Tech program - organising courses, training to educate the community and editors to improve Wikidata. Then, finding strategic partners who hold information and linking them to Wikidata.
3.3. Advocacy - In the last year, we have significantly strengthened this area by recruiting an advocacy coordinator who has started building his Czech advocacy network, educating on the topic of free licenses and engaging in international - especially European - cooperation. We also conducted our annual Open Collections Survey, the third time we have surveyed the level of digitization and public sharing of collections at about 400 Czech institutions.

STRATEGIES In general, we can divide the target groups into the following categories:

  • Existing Wikimedians (editors, volunteer organizers, photographers, wikidatists), separately also the young part of our community,
  • WMCZ members,
  • GLAM sector (museums, galleries, etc).,
  • educational sector: students and teachers,
  • women’s groups,
  • senior citizens group,
  • local NGO’s,
  • our external collaborators - lecturers, vice-editors, organizers - and their long-term support,
  • other existing partners.

Educational programs: The main target groups of the programs are newcomers in general - more specifically youth (students) and seniors. As part of the activity for seniors, we are increasingly focusing on more targeted and long-term support for librarians across the country so that libraries can organize and offer local courses for seniors - and share this know-how sustainably and locally. Another target group - teachers - allows us to reach out to minors and students in general. Students write Wikipedia program (for college and high school teachers) and Teach (with) Wiki program (for high school and primary school teachers) to spread the idea of ​​free knowledge among young people. We want to create conditions where we can work with our cooperating teachers on a long-term basis. General education aimed at the general public or existing community is a topic we don't want to ignore. We support the target group of the existing community in the sense of Capacity Buiding - developing their knowledge, skills and leadership potential. Newly we have initiated and support the development of a group of young Wikimedians in the CEE region - CEE Youth group and in parallel also a similarly focused group of Czech young Wikimedians.

Programs for Community: In our programs we target the current community - motivating and supporting their activities and skills development in Wikimedia projects, meeting and collaborating with the association (active members with interest) and newcomers - especially diverse groups recognized as minorities in the Wikipedia environment - we reach out through tailor-made activities/ together with thematic partners - e.g. women, expert newcomers (e.g. representatives of the non-profit sector, academics and other experts, etc.). We also encourage wider community involvement in the organisation of activities through Community Mini-grants. A simple, community supported application process and our administrative and financial support enables volunteers to deliver events for others according to their interests and wishes. After three years we consider this activity to be well used and established, so we are increasing its budget. Support for international involvement of the Czech community. In recent years, Czech volunteers have lost interest in international events, making it difficult for us to share the strategic goals of the Wikimedia movement - we plan to focus on this point - e.g. use Wikimania Krakow 2024 to send a team of volunteers to actively participate. We have also returned after a covid hiatus to support the Wikiconference - but we have chosen a new unconferencing format that involves community members more in the organization - Community Wikiconference. Due to the positive feedback, we have included the conference in our regular Annual plan.

Programs for Partnerships: The main target groups of the programs are newcomers in general, the technical community around Wikidata and collaborating organisations. For collaborating organisations, we distinguish according to the extent of the specific collaboration - for partner organisations, we speak mainly of the GLAM program. We talk about collaborating organizations in particular if the collaboration is mainly in the form of joint events - editing or competitions or other support for our activities (e.g. PR, prizes, etc).

CHALLENGES

1. Educational programs: The main challenge is the continued growth, diversity and capacity building and competence development of the existing community. We thus focus on target groups that have the greatest potential to become active members of the community (seniors, students, teachers, librarians and woman in general) through a variety of low-threshold, value-added activities-free course series, workshops and editathons for students, presentations for teachers and librarians and/or women. All this with parallel and long-term support and mentoring.

In agitating the contemporary community, we support educational activities organized among the community or based on their needs.

2. Programs for Community: The main challenge is to foster an inclusive, diverse community and support community participation and engagement. The other current challenge is keeping the community functioning, fostering interpersonal relationships within WM projects, preventing burnout and building community capacity and also to support the gain of quality content - e.g. transferring know-how between members.

We try to respond to this throughout the year by organizing editing and photography events and competitions - with topics that can appeal to newcomers and the current community. Event formats are developed in line with past experience, set themes and goals of the Wikimedia movement based on feedback from participants. We also involve the current community as well as our partners in the preparation and organization of all events so that activities are implemented in a consistent and meaningful way. We also combine different forms of activities - online with offline, competitions with long-term challenges. We always think about categories or opportunities for newcomers. Thematically, we try to offer a wide range of current and traditional topics. The long-term challenge is to bring Wikimedia's strategic goals closer to our Czech community. We have been rather unsuccessful in this respect in the long term, so we are focusing on this area. We have increased the number of strategic consultations with members and want to encourage more international connections - we believe that then the connection to international goals happens naturally. This is why we are setting up a Czech wikiYouth group, which we will support in their increased engagement.

3. Programs for Partnerships: The main challenge is to establish and develop partnerships and collaborations with strategic institutions that will be guided to help achieve not only the goals of the Wikimedia movement, but also the goals of the institutions addressed.

To this end, we are continuously working to make collaboration more accessible to partners, and to standardize tools and processes leading to mutually productive partnerships - such as gaining and training residents at strategic partners, but also ongoing support and quantification of partnerships. Data and content connectivity and engagement of the volunteer community in collaborations is also important.

Another challenge in recent years has been the regular evaluation of the impact of our activities. This is based, among other things, on metrics that we have so far measured in batches using a variety of different tools - some of them manual and complicated. We have therefore proceeded to develop our own tool (Wikinside), funded in the first phase by a local grant to support the digitisation of NGOs; this is already operational, but we plan to develop it further in the next phase. We plan to offer it (as an open source tool) for free use by others.

9. What categories are your main programs and related activities under? Please select all that apply. (required)
Category Yes/No
Education Yes
Culture, heritage or GLAM Yes
Gender and diversity Yes
Community support and engagement Yes
Participation in campaigns and contests Yes
Public policy advocacy Yes
Other No

Education

9.1.1. Select all your programs and activities for Education. (required)
Wiki Club, Reading Wikipedia in the Classroom or other Reading/Evaluating Wikipedia Training, Editing Wikipedia Training, Translation, Research, Wikidata programs, Wikimedia Commons programs, Other Wikimedia project programs, Other activities
Other programs and activities if any: In addition to the activities mentioned above, we would also like to build on the results of the first community survey, which we are now concluding. In a small internally conducted research we focused on the analysis of the shape of the Czech community, its stakeholders and their perception of each other. Furthermore, we focused on the definition of community persons and the challenges and turning points on their volunteering journey. We would like to build on this first phase - but here we will weigh resources and only analyze other possible paths.

An overview of Education activities can be found e.g. here: https://www.wikimedia.cz/en/tag/edu-en/

9.1.2. Select all relevant audience groups for Education. (required)
Primary school students, Secondary school students, Vocational, tertiary, or higher education, Teachers or professors, Senior citizens, Other groups
Other groups if any: Specific groups are librarians, wikirezidents (i.e. representatives of cooperating organizations that we educate) and also interested members of the public - whom we attract to public educational events - especially thematic editathons.

The new members are young Wikimedians and community members with the possibility of wider international involvement. We are also targeting the education of GLAM partner advocates (specifically those interested in Wikidata) and passionate members of our community.

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required)
Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues, Other
Other programs and activities if any: An overview of activities can be found e.g. here: https://www.wikimedia.cz/en/tag/partnership-wikidata-en/

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.
Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards), Sensitize and educate for gender perspective among Wikimedia projects stewards and editors
Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.
On-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering microgrants and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.)
Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required)
1Lib1Ref, Wikipedia Asian Month, Wiki Loves Earth, WikiGap, Wikipedia Pages Wanting Photos, Other, CEE Spring
Other programs and activities if any: We organise our own quarterly calls, which are thematically aligned with international calls, but better suited to our environment and spread over the year:

Challenges are a complex of activities that target the experienced community, newcomers and collaborative partners - they usually last a minimum of 6 weeks and are always about: (a) editing/photo competition (b) a series of editing activities/workshops - some of which are always offline/hybrid (c) events with (strategic) partners from NGOs/public institutions of the GLAM type.

The first quarter (Q1) is the Women on Wikipedia challenge. In the second quarter (Q2), it's about Human Rights on Wikipedia. In the third quarter (Q3) we announce the annual Czech Wiki Photo. The fourth quarter (Q4) we are focusing on modern Czech history of the 20th century with the theme Czechoslovakia.

We also support our long-term activity We Photograph Czechia with mini-competitions, which are thematically focused according to the wishes of the community - after discussion on the Village Pump (e.g. so far the topics Bridges, Protected Areas or Architecture).

We offer other international competitions to members of the Czech community and also provide support to potential organizers from the community through Community Minigrants. Next year we are also planning to participate in the CEE Spring competition.

An overview of activities can be found e.g. here: https://www.wikimedia.cz/en/tag/community-en/

Public policy advocacy

9.6. Describe your Public policy advocacy work and actions in detail. (required)
Since the recruitment of the first advocacy coordinator in October 2022, we have started to develop a more comprehensive advocacy strategy and its gradual implementation.

In this regard :

We plan to continue building advocacy relationships and pursuing other strategies in the next two years, particularly by gradually building an advisory or consultative position in the development of Czech legislation and other advocacy objectives. We are currently in the process of searching for a new advocacy coordinator, which is essential for the implementation of the strategy.

10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)
https://docs.google.com/spreadsheets/d/1_Zo7e5fXl9upT46D0NYRDTnwYmIMyYDTTz7k9H8Ou3A/edit#gid=0

See Activity Plan and KPI 2024_EN - Activity Plan 2024.pdf

11. Describe your team. (required)

(N)ame: Klára Joklová (R)ole: Executive Director (full time) (U)ser(N): Klára Joklová (WMCZ) (Resp)onsibilities: running and development of the organisation, overall management, strategy and international cooperation; CEE Hub HR/project steering commitee member

(N): Lucie Schubert (R): Education Programs Manager & Manager of Programs for Community (full time) (U): Lucie Schubert (WMCZ) (Resp): project management of Educational programmes and educational team (including the lecturing team and the Alumni Club); project management of Programs for Community, communicating with partners

(N): Eva Vele (R): Partnership Programs Manager (part time) (U): Eva Vele (WMCZ) (Resp): project management of Programmes for Partnership and its team (including the residential program) and partnerships, managing the GLAM and Advocacy program, communicating with partners_currently on maternity leave

(N): Natálie Schejbalová/Hynek Kaplan_in the process of handing over a position (R): Fundraising and PR (U): Natálie Schejbalová (WMCZ), Hynek Kaplan (WMCZ) (part time) (Resp): creation and implementation of fundraising and PR campaigns

(N): Pavel Bednařík (R): Senior Trainer and Methodologist of Educational Programmes (part time) (U): Pavel Bednařík (WMCZ) (Resp): creation, preparation and evaluation of methodological activities, conducting educational activities

(N): Jan Sýkora (R): Coordinator of Educational Programmes/PR (contractor) (U): Jan Sýkora (WMCZ) (Resp): coordination and implementation of program activities, communication with participants, PR partially

(N): Jan Beránek (R): Coordinator of Programs for editors (contractor) (U): Janbery (Resp): coordination and implementation of program activities, communication with participants, support of the Czech editors community

(N): Richard Sekerák (R): Coordinator of Programs for photographers (contractor) (U): Richard Sekerák (WMCZ) (Resp): coordination and implementation of program activities, communication with participants, support of the Czech photographers community

(N):Jana Landsingerová (R):administrative support and GLAM coodinator (part time) (U):Jana Landsingerová (WMCZ) (Resp):administrative support of the team, accountancy&office support; coordination and implementation of GLAM program activities, communication with parters, support of the Czech GLAM community

(N): Unoccupied (R): Coordinator of Advocacy (contractor) (U): TBA (Resp): coordination and implementation of advocacy activities, communication with participants, communication with parters

Team of lecturers and other external contractors (graphic work, accounting, etc.).

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

In the implementation of each program we try to cooperate with Czech institutions or thematically linked NGOs. These are typically GLAM institutions, schools, educational organisations, Czech NGOs.

In the past period, we have stabilized these partnerships and concluded comprehensive memoranda of cooperation with 3 strategic institutions with which we have long cooperated: 1) Charles University, 2) the National Library, 3) East Bohemia Museum in Hradec Králové.

In addition, we have about 10 stable GLAM partnerships, where GLAM activities take place, or where there is a vice-resident (State Regional Archive, Prague Zoo, Academy of Sciences, Artotheque, Municipal Library, Library in Pardubice, National Heritage Institute, National Technical Library).

To support our thematic challenges, we then collaborate with dozens of Czech, often non-profit, organizations that are close to the topic of women, human rights or Czechoslovakia, or we involve schools and educational institutions.

We then involve regional organisations in regional activities.

Partnerships which, in addition to cooperation or mutual PR, also include some kind of transaction tip are mainly:

  • donations for competitions (vouchers)
  • free or discounted rentals for in-person events (courses, Wikiklub)
  • financial support for individual activities in the form of grants - especially co-funding (Senior Wikimede, part of the editathons).
13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)
Increase the Sustainability of Our Movement, Invest in Skills and Leadership Development, Manage Internal Knowledge, Evaluate, Iterate, and Adapt, Identify Topics for Impact

Metrics[edit]

Wikimedia Metrics[edit]

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)
14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name Target Description
Number of all participants 1087 Educational programs: We are able to count unique participants for some of the programs - such as Seniors edit Wikipedia, but it is harder to cover when these participants take part in other activities at the same time (which is the desired result on the other hand), such as editathons. Therefore as the main metric we focus here on Participants in general. We measure all participants of all education activities within a calendar year (including repetitive participants - e.g. senior takes part in basic course, then he/she attends a course on Commons). We are particularly interested in new/ returning participants in Seniors write Wikipedia program. There we observe this phenomenon. Nowadays we are able to make qualified estimations on the number of new/returning participants, but not serve with exact data. Who are the participant groups in Educational programs? Seniors - elderly people, with a slightly more female participants, this is still a very good result since one of the diversity groups we identify, besides women, is actually eldely male - they are tempted to participate in community activities, courses, and lifelong learning offer much less in general. librarians - interested in educational activity offer in their library, running courses for seniors, but also in Wikidata and other cooperations. University students - across different fields of study University teachers -across different fields of study high school and secondary school (VET) students - often non-editing activities high school and secondary school (VET) teachers - often non-editing activities general public - wide, hard-to-define, but in some percentage the general public is participating community members How/ in what they participate? courses - online/offline lectures - online/offline thematic workshops - online/offline thematic editatons - tailor-made activities, senior WikiTown Alumni club, trainers/lecturers meetings and Meet-ups, celebration (Christmas Potluck or New Year's Eve Potluck with seniors from our courses) in activities we co-organise, co-participate in with our own program track/lecture/workshop, such as (un)conferences, hackathons, etc. yearly goal:650

Programs for Community: We divide participants according to a way of contribution and their proficiency. In the community program the main target group consists of participants in regard to Wikipedia - newcomers and participants with whom we have a long term collaboration, all editing articles. For them we organize editathons and training, within a year we have 4 constant events, however we usually team up with other organizations and develop 2-3 more in collaboration with other agents. Second group of participants can be divided into community members and trainers. This group is shared with the EDU program, as this program is the most developed and has regular events. Thirdly WMCR runs programs for photographers (most of them are also Wikipedians and furthermore they engaged in WMCommons project). We run activities aiming for two projects: WMCommons and Wikidata. in this program we would like to learn more about WMCommons users and how to bring a larger number as participants, in line with what factors develop the existing projects. We are interested in people from different backgrounds, who would like to learn how to write/upload and edit content in a longer perspective. As participants we also perceive people working in partners organizations, who are actively engaged in our activities - through PR and communication, sharing resources or becoming editors. yearly goal:400

Programs for Partnerships: In the Programs for Partnerships, there are GLAM institutions with which we cooperate the most - in the terms of sharing their content - mostly data or media files (GLAM - 10 planned partners or Wikidata/Tech Program - 5 planned partners). In some institutions we cooperate with wiki-rezident - we plan 9 for the next year. That means 24 participants. Among other things, we are planning common activities with the most active partners - for next year we are planning at least 2 thematic editathons directly in the institutions, with a planned participation of at least 10 people. We also include partners who are not directly involved in sharing content, but work together to promote free culture or other PR of our programs. These are, for example, SIBMAS (Association of Theater Institutions), UHS (Association of Art Scientists, Art Historians and Art Lovers) and others. The last participant we consider is our partner Otevřené sbírky (Open Collection). It is a non-profit organization that annually measures the number of media files (digitized collection items) that museums and galleries in the Czech Republic have managed to publish to the public and share their results with us. yearly goal:37

Number of all editors 684 Educational programs: We are collecting information on how many editors we have throughout our activities (some editing, some semi-editing, and some non-editing based activities with EDU programs). We are as well collecting data on newly registered editors (mostly via Dashboard) - that gives us an opportunity to report on how educational programs contribute to editors community growth, newcomers constant flow, diversity of the editors community etc. Newly registered editors are typically little above ⅓ of editors involved in educational programs per year. yearly goal: 450 editors/ 220 newly registered editors

Programs for Community: We reach a wide audience through editathons, editing contests and community lead events, which stands for participants editing on Wikipedia. In order to track activity, we mainly use Dashboard to learn about editathons participants. We also make use of tools for more experienced users such as Hashtag or Fountain, those are being involved in organization of editing competitions. We also use various (internal and external) communication channels with participants to follow up and learn if they continue editing as well as to measure the overall satisfaction of participating in our programs. We would like to gain more experience in ensuring further editions and returning editors to participate in regular activities. Tools such as Fountain are also being used in community-led activities, which rely on the same structure as our programs. We aim for learning people to become independent editors as well as also to encourage those, who already edit to be involved in chapter’s activities. yearly goal:200 editors / 50% of newly registered editors

Programs for Partnerships: Within the program area, the metrics of Editors and Organizers usually overlap. Our editors are often residents of GLAM institutions, who are in charge of not only Wiki-residencies and Content Partnerships, but also the coordination of cooperation with the institution itself. For us, the new editors are representatives of institutions who have become coordinators of cooperation and for these reasons have also been trained in Wikipedia or Wikidata. But we also have GLAM editathons in cooperating institutions, and we expect a larger number of involved editors, both new and existing. Together, we count on 24 residents and coordinators within the Content Partnership and Wikidata Partnership and 10 participants in the specialized GLAM editathon, ie. with 34 editors. yearly goal: 34

We do not measure retention at this time.

Number of new editors 320
Number of retained editors 0
Number of all organizers 90 Educational programs: Yearly we involve following stakeholders as organisers of educational activities. Their involvement is essential to our success. EDU team - 3 people Pool of lecturers/trainers - external cooperators of Wikimedia - approx. 15 active people from all around the country each year. Teachers (Students write Wikipedia) 10 Schools - 5 Librarians - 4 volunteers (Alumni from Senior program and volunteering lecturers) - 6 partners such as MAS (Local Action Group - cross-sectoral platform at local level) or teacher further education centres - 3 Wikipedians volunteering for Wikiclubs and Wiki-forum - usually there is overal with our lecturers team - 3 Instead of retention of organisers we are interested in the number of new organisers each year. We aim to gain 3 new organisers per year. Not yet an effective tool for measuring this besides observation of data collected.

Yearly goal: 49/ 3 new organisers

Programs for Community: We work closely with the WMCZ Edu team regarding the trainers, who are mainly engaged in this program. For each editathon organized we cover the substantive part, thanks to support from main trainers and prospective co-trainers (usually 1-2 per event). The most developed event, Woman Month on Wikipedia challenge, requires more support as we organize more than one editathon within the campaign. We are aspiring to have at least one active member of the community, who can be responsible for the activity and is able to take over the role of a main trainer. We strongly encourage active community members to become organizers of activities - over the year there are usually 3-4 independently organized events for a smaller group of Wikipedians. We make an effort to give a space and background for at least one editing contest organized by volunteers. Furthermore we work closely with partners, such as US Embassy or other partners, who are willing to develop activities together with WMCZ and take responsibility as co-organizers. We would definitely welcome more mentors within our photographic projects, who could develop a program of events for the photographic community. Women's Month on Wikipedia 5-7, Human Rights on Wikipedia, Czechoslovakia 2-3 trainers/event, NGO workshop 1, Describe the Monument 1, WikiExpedition 1, WikiTown 1, geographical editathon 1, partners 1-3. Yearly goal 23/ 3 New

Programs for Partnerships: For us, the organizers are residents in institutions, coordinators of connecting databases with Wikidata and independent GLAM organizers. For example:

  • for the Museum of Eastern Bohemia in Hradec Králové (content partnership) Lukáš Nekolný - wikiresident and his colleague Kristýna Juračková,
  • Charles University - there is more people in cooperation, but the one resposible for uploading materials is Martin Rychlík,
  • National Library in Prague (Wikidata partnership) Petra Šťastná (and her 2 new wikirezident colleagues Štěpánka Edlová, Dora Rodriguez)
  • Institute of History of the Academy of Sciences (Wikidata partnership) Markéta Marková - editor, coordinator and employee of the Institute of History,
  • ZOO Prague (content partnership) Petra Petáková ZOO employee and Jana Škodová wikiresident,
  • Art Library of the Municipal Library - Anna Strasserová,
  • State Regional Archive (content partnership) Kristýna Kalousková, Martin Sovák - coordinators and head of the volunteer group in the State Regional Archive
  • Municipal Library in Prague (content partnership) Dita Lánská - head of the theater and film department in the Municipal Library and also the coordinator of Wikimedia partnership, etc.

We expect to retain 18 partnerships. Yearly goal:18

Number of new organizers 6
14.2. Number of new content contributions to Wikimedia projects. (recommended)
Contributions to Wikimedia projects
Wikimedia project Created Edited or improved
Wikipedia 250 2750
Wikimedia Commons 9300 0
Wikidata 304600 0
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia
Description for Wikimedia projects contributions metrics. (optional)

Wikipedia: Educational programs: Most of the content edited via educational programs we receive from Seniors write Wikipedia program - per head our seniors are usually productive, especially when they continue with advanced courses and other activities. When it comes to Programs for schools, part of the activities are primary non-editing and therefore the numbers are much lower. Editors are seniors, librarians, university and highschool teachers and students, in some amount as well leisure time pedagogs, NGO workers. When it comes to additional metric “articles created” - we are able to monitor this metric, but not measure effectively. So far we were in search of a general solution. Therefore we set a less optimistic goal which can be adjusted according to future monitoring. yearly goal: 1800 articles edited/ 100 articles created Programs for Community: During the year we have established a plan of diverse and growing number of activities, which attract different groups of editors in order to improve or add the content to Wikipedia (mainly in Czech but also in other languages). Within this project we focus on registered users, who create edited articles, in specific cases, we also follow how much the content was edited and we check the quality of created texts. We seek ways to grow responsibility for the outcome within the community.We would like to keep our activities as much open and accessible to the public as possible. yearly goal: 650/70 newly created articles

Programs for Partnerships: In the Partnership program, we deal with the editing of Wikipedia and Wikidata, as well as Content Partnership. However, editing Wikipedia is usually the first thing they start working with. Our wiki-residents usually start correcting the main Wikipedia page of the institution and, after communicating with the curators of the GLAM institution, also correct and create articles that are missing or insufficient on wikipedia. We currently have 161 edited articles, of which 46 are newly created. Due to the planned editing rules, we expect that next year it will be around 300 articles, of which 80 are newly created. yearly goal:300/80 newly created articles

Wikimedia Commons Educational programs: By default, we measure Commons via the Dashboard. We can rely on the Dashboard metrics on Commons only for newcomers, for the rest we need a template or another procedure for measuring this. It depends on whether there will be Commons courses or a Senior Wikitown and to what extent we will implement it. This can have a significant effect on metrics. 2021 was for education programmes first year where we introduced specific courses (mainly for seniors) oriented on Commons and developed a few other support tools, such as guide for uploading files to commons. We have few university and highschool teachers who use Commons in their classes on an irregular basis. Majority of the uploads in Education happen through Seniors write Wikipedia programme. yearly goal:1300

Programs for Community: In community programs we have 2 projects focusing on WikiCommons - Czech Wiki Photo contest, which was initiated in 2019 and is dedicated mainly for new users and Mediagrant, which focuses on experienced Wikiphotographers and serves to complete Wikipedia content.We would like to measure both new registrations and uploads and check To follow uploads and check on users and members activities within WikiCommons, we use several tools: . Uploaders in cat to understand number of active uploaders and files uploaded within We Photograph Czechia project. Glamurous petscan is being used to measure the precise number of pictures uploaded according to years and Wikimedia projects we analyse data directly in WikiCommons yearly goal: 7000 Programs for Partnerships: We are interested in the number of newly uploaded media files. So far, 38 test media files have been uploaded. After training our Organizers at Pattypan, we expect a more powerful upload with about 1000 media files uploaded. yearly goal:1000

Wikidata Educational programs: The way we currently work with Wikidata in edu is as follows; we introduce complete newcomers to touch wikidata items. We are able to monitor it through the Dashboard only and selectively at some courses. Hence the numbers we usually reach. We haven't focused on wikidata yet, rather marginally. Newly in advanced courses for seniors and selected courses, we are experimenting with how to enter wikidata items, etc. If we get one or two participants interested, it can significantly change the resulting number for given year. yearly goal:100

Programs for Community: Fotime Cesko (We Photograph Czechia) is a main, continuous activity dedicated to experienced Wikiphotographers. It serves mainly to fill so called blank spaces in Wikimedia projects, it is developed to keep the updates in relation to the current situation in Czech republic (architecture, streets, etc.). Tools used to measure the uploaded files were described in the previous point. yearly goal: 4500

Programs for Partnerships: We see Wikidata partnerships in linking databases or better external identifiers with Wikidata items. As part of these collaborations, we measure the number of links. We anticipate that there will be at least 300,000 links next year, due to the increasing number of cooperating institutions. yearly goal: 300.000 links between external identifiers and Wikidata items

Other Metrics[edit]

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)
Yes
Other Metrics Description Target
# of activities developed Educational programs: For education programmes here fall all the activities we organise, such as: workshops, courses (usually repetitive, like 6 weeks long course for seniors consisting of 6x2hrs lessons), campaigns (Week of Libraries with Wikipedia, 1Lib1ref) , trainings (for librarians, teachers), editatons (when they are organised specifically for our target groups - e.g. local editaton at highschool or Wikigap for seniors) , trainers/lecturers meetings and meet ups, conference contributions (e.g. TEDx, teachers conferences, google GUG/GEG groups) If it is a long term course or semestral course at university with multiple amounts of lessons, it counts as one in metrics. If it is an activity which is across the programmes - such as editaton, wiki gap - we usually count the activity where it belongs to, only once. Yearly plan: 120

Programs for Community: Community program offers a diverse range of activities, which are dedicated both to experienced Wikipedians, active community members as well as to newcomers including experts from different fields, who would like to use Wikipedia to promote subjects from their thematic areas. Throughout the whole year community programs are developing following activities:

1. Editathons (open to public, with large engagement from local community starting from trainers and co-trainers up to PR and technical support): - Woman Month on Wikipedia a flagship event of WMCZ, which is on one side a part of international campaign toward raising awareness, on the other side WMCZ managed to build a strong community around this topic creating a series of editathons for diverse audience in terms of age, social background and location - Human rights/minorities editathons within the Human Rights on Wikipedia,WMCZ would like to continue on organizing events to empower different voices in society. Thanks to establishing a partnership with stakeholders and engaging skilled Wikipedians, further development - thematic editathons, such as editathon being a part of Czechoslovak competition or others, developed in line with community needs - in partnerships. In editathons WMCZ mesures number of participants (divided into newcomers and regulars), number of created articles, number of edited articles.
2. Competitions, thematic and adjusted to the target groups: Czechoslovak competition (editing contest) Czech Wiki Photo competition (photographic contest for WikiCommons/Wikimedia purposes) Within competitions, we measure the number of participants, number of new content created (articles written/edited), files uploaded. In photographic competition there is a quality check system run by the jury and a nomination for the newcomer of the year.
3. Trainings: for NGOs tailor made for the specific needs of target group, it has some elements of editathon but also include more practical approach allowing participants to gain independence in writing articles for existing community, we plan to engage the Wikiphotographers by developing a program of advanced trainings
4. Ongoing projects Fotíme Cesko (We Photograph Czechia) 5. Community-led projects: Community mini-grants Popis pamatku (Describe the monument), WikiMeetups, WikiClubs. Thematic edit-a-thons run by a volunteers. Yearly plan: 20

Programs for Partnerships: In addition to ongoing partnership activities, we are planning two editatons. In addition, we are planning two events for the public, which will shed light on the issue of open licenses. We are also planning educational activities for the Tech/Wikidata community and advocacy events. Yearly plan: 8

148
# of people reached through social media publications Facebook&Instagram page reach (The number of people who have viewed content on or about our page, such as posts, stories, ads, social information from people who have responded to our page, and so on.) 100 000. We also use LinkedIn regularly and, of course, channels common to the community, but in this metric we follow FB in particular. 100000
# woman involved In order to support the diversity of the Czech community, we focus specifically on minority groups of women and seniors. Senior numbers are difficult to measure accurately, and we aim for at least 1/3 of our participants to be women - which works out to an annual target of 363 (out of 1087 total participants). 363
N/A N/A N/A
N/A N/A N/A

Budget[edit]

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)
Yes
16.1. List other revenue sources. (required)

- other project grants - currently US Embassy grant support for part of our editing challenges, more may come

  • our other income includes:
  • membership dues
  • participation fees/reimbursement of expenses - some of our events for partners are co-funded
  • Individual donations - Public fundraising that co-funds a portion of activities

Part of this is also a source of long-term reserves.

16.2. Approximately how much revenue will you have from other sources in your local currency? (required)
600000
17. Your local currency. (required)
CZK
18. What is the total requested amount in your local currency? (required)
11073724 CZK
Multi-year funding request summary
Year Amount (local currency)
Year 1 5273202 CZK
Year 2 5800522 CZK
Year 3 N/A CZK
Requested amount in USD
485029 USD [note 1]
Multi-year funding request summary in USD
Year Amount USD [note 1]
Year 1 230966 USD
Year 2 254063 USD
Year 3 0 USD
  1. a b c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.
19. Does this proposal include compensation for staff or contractors? (required)
Yes
19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

Above we list in detail 10 members of the so-called "internal team" - 6 of them on main employment contracts and 4 of them to another form of agreement. We also count on external contractors from the ranks of lecturers (about two dozen) or evaluators and organizers.
19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

During the proposal period, there are a total of 3.8 FTEs of core staff and a maximum of approximately 1.5 FTEs of contractors. In addition, and in a different budget chapter, there are external contractors - suppliers of services - such as accounting, graphic services, translation, proofreading, etc. These are detailed in the attached budget.
19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)
N/A
20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).
Budget category Amount in local currency
Staff and contactor costs 4059900 CZK
Operational costs 737902 CZK
Programmatic costs 475400 CZK
21. Please upload your budget for this proposal or indicate the link to it. (required)

Budget overview https://docs.wikimedia.cz/wiki/Rozpo%C4%8Det_WM%C4%8CR_(Budget_WMCZ)_2024 Detailed budget: https://docs.google.com/spreadsheets/d/1tUbj4dKbthhs6a7iIyWi0pO-DNaHP8ODDd4Fs0YPiw4/edit#gid=180072676


Additional information[edit]

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

Budget overview https://docs.wikimedia.cz/wiki/Rozpo%C4%8Det_WM%C4%8CR_(Budget_WMCZ)_2024 Detailed budget: https://docs.google.com/spreadsheets/d/1tUbj4dKbthhs6a7iIyWi0pO-DNaHP8ODDd4Fs0YPiw4/edit#gid=180072676



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We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

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