Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedians of Arusha Annual Program 2024-25

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Applicant information

Organization name or Wikimedia Username for individuals. (required): Open Knowledge Tanzania

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Nonprofit organization with Wikimedia mission

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: No

Fiscal organization name.: N/A

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Wikimedians of Arusha Annual Program 2024-25

2. Do you want to apply for the multi-year funding or renewal process? (required): No but we would like to apply for multi-year funding next time

2.1. For how many years of multi-year funding are you applying? (required): N/A

2.2. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2024-07-01

4. Proposed end date. (required): 2025-06-30

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): No

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://drive.google.com/file/d/1PiIC1bqdNars27zTiT3p6GDsgycFEP8k/view?usp=sharing

7. Where will this proposal be implemented? (required): Tanzania

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

We have structured our programs, approaches, and strategies around six key goals outlined in our strategic plan. (https://drive.google.com/file/d/1PiIC1bqdNars27zTiT3p6GDsgycFEP8k/view?usp=sharing) Here is a brief overview of each goal and its associated strategies:

Goal 1: Expand Content Coverage

Programs and Approaches:

Swahili Month,Wikipedia Page Wanting Photos Arusha, WikiVibrance – International Youth Day, Months of African Cinema,WikiVibrance – African Youth Month, 1lib1ref, Arts & Folklore, WikiGap, WikiforHumanRightsCampaign, Photowalks

Challenges Addressed:

Limited content coverage on Wikimedia projects.

Strategies:

Conduct events and initiatives to promote the creation of high-quality, underrepresented content.

Raise awareness about community efforts to increase content coverage.

Goal 2: Grow and Engage the Community

Programs and Approaches:

Annual Community Meeting

Challenges Addressed:

Need for community growth and increased engagement.

Strategies:

Provide opportunities for members to participate in meaningful activities.
Collaborate with other groups and organizations to increase the size and diversity of the community.

Goal 3: Strengthen Capacities

Programs and Approaches:

Training the Trainers Program

Challenges Addressed:

Build the skills and capacities of community members.

Strategies:

Provide training and development opportunities.
Develop educational resources and tutorials.
Foster leadership and mentorship opportunities.
Learn from established Wikimedia communities and incorporate best practices.

Goal 4: Address the Gender Gap

Programs and Approaches:

Women in Wiki Training, Write for African Women Project

Challenges Addressed:

Gender gap in participation and representation.

Strategies:

Organize events and initiatives to increase women's participation.
Amplify voices and perspectives of women in the community.
Encourage and support women in leadership roles.

Goal 5: Build Strategic Partnerships

Programs and Approaches:

Sustain the current partnerships
Identify Potential Partners
Reach Out to Potential Partners
Attend Relevant Events and Conferences
Collaborate on Joint Projects
Share Resources and Expertise

Challenges Addressed:

Need for external support and collaboration.

Strategies:

Identify and engage with organizations that share the community's vision.
Establish collaborations with partners to support community growth and impact.

Goal 6: Raise Awareness and Promote Inclusiveness

Programs and Approaches:

Develop Educational Resources, Tutorials, and Mentorship Opportunities

Conduct Outreach Activities

Empower Community Members
Monitor and Measure Progress

Challenges Addressed:

Limited awareness and inclusiveness in the community.

Strategies:

Provide training and mentorship opportunities.
Conduct outreach activities to engage underrepresented communities.
Promote a culture of inclusiveness and diversity.
Monitor and measure efforts to promote inclusiveness.

Program and approaches

Community Hub:

The Community Hub is a dedicated physical space equipped with essential resources such as electricity, internet connectivity, and laptops. It operates as an open and welcoming environment, accessible to community members at their convenience, facilitating contributions to Wikimedia projects.

Challenges Addressed:

The lack of resources for editors beyond scheduled events was identified as a significant challenge. Newly elected Wikipedia administrators and highly active Wikimedians expressed their willingness to contribute beyond events but faced constraints due to the unavailability of resources, including the internet and computers.

Creative Solution:

To overcome this challenge, the Wikimedians of Arusha established an open office space, functioning as a hub for community members. This space provides consistent access to the internet and laptops, enabling editors to contribute to Wikimedia projects at any time. Importantly, this solution not only addresses the resource constraints but also ensures compliance with government regulations. The open office concept has proven successful, attracting many community members and positioning Wikimedia Arusha's editors among the most active contributors across Tanzania.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required): Reading Wikipedia in the Classroom or other Reading/Evaluating Wikipedia Training, Editing Wikipedia Training, Wikidata programs, Wikimedia Commons programs; Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required): Secondary school students, Vocational, tertiary, or higher education, Teachers or professors; Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues; Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups; Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences; Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): 1Lib1Ref, Art+Feminism, Feminism and Folklore, WikiForHumanRights, WikiGap, Wikipedia Pages Wanting Photos, Wikipedia Birthday or Anniversary; Other programs and activities if any: N/A
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/spreadsheets/d/1bFcbdgA7FiQiDU6TIYch1E0xvDP2ZhCWWqtrPNy9MZs/edit?usp=sharing

11. Describe your team. (required)

Eben Mlay- Executive director:

Develop and implement programs and activities to achieve the community's strategic goals and objectives Develop budgets and monitor expenditures Work with community members to identify opportunities for collaboration and partnership Develop and maintain relationships with key stakeholders. Oversee program reporting and evaluation Provide leadership and support to community members Coordinate and supervise the work of program staff and volunteers.

Gladness - Chief Operations Officer:

Support the Program Coordinator in developing and implementing programs and activities Assist with budget development and monitoring of program expenditures Assist with the coordination of community events, activities, and projects Support the implementation of program reporting and evaluation activities Provide administrative support to the Program Coordinator and other program staff as needed.

Mary - Chief Communications Officer:

Develop and implement a communication strategy to promote the community's vision, mission, and programs Manage the community's social media accounts, website, and other communication channels Create and distribute content, including press releases, blog posts, and newsletters Develop and maintain relationships with media outlets and journalists Provide support to community members in their communication efforts Collaborate with other staff and volunteers to ensure effective communication.

Christina - Accountant:

Maintain accurate financial records and manage the community's budget Develop and monitor budgets for individual programs and activities Process and reconcile financial transactions, including invoices, expenses, and reimbursements Prepare financial reports and present them to community leadership Ensure compliance with financial policies and procedures Provide support and guidance to other staff and volunteers regarding financial matters.

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

We will be working with Wikimedia and external partners. Several potential partners could work with us to achieve our goals and objectives. Here are some potential partners that we look forward to partnering with Libraries and archives: Libraries and archives have collections of underrepresented content that could be added to Wikimedia projects. Partnering with them could help to expand content coverage on Wikimedia projects and promote open access to knowledge. Educational institutions: Partnering with educational institutions such as universities and colleges can help to create a pipeline of new editors and increase the diversity of the Wikimedia community. Cultural organizations: Cultural organizations such as museums and art galleries have collections of underrepresented content that could be added to Wikimedia projects. Partnering with them could also help to raise awareness about Wikimedia projects and increase public engagement. Community-based organizations: Partnering with community-based organizations can help reach out to underrepresented communities and promote inclusivity and diversity within the Wikimedia community. Government agencies: Partnering with government agencies can help promote open access to knowledge and create policies that support the growth and development of the Wikimedia community. Technology companies: Partnering with technology companies can help to develop new tools and technologies that support the growth and development of Wikimedia projects.

The current partnerships play an important role in supporting the Wikimedians of Arusha community in achieving its goals. These collaborations provide external support, resources, and expertise, contributing significantly to the community's growth and impact. By collaborating with current partners, the Wikimedians of Arusha can effectively share resources, encompassing both knowledge and materials. This sharing enhances the community's capacity to initiate and execute projects, events, and various initiatives. The ongoing partnership with NGOs, such as Builders for Future Africa, has proven instrumental in addressing specific gaps within the community, particularly in terms of government compliance. The expertise and skills brought in through this collaboration enhance the quality of the community's activities and projects. This exchange of knowledge ensures that the Wikimedians of Arusha are well-equipped to navigate regulatory requirements and operate in accordance with government policies. Furthermore, the collaboration with partners like Tanzania Broadcasting Corporation has played a crucial role in amplifying the impact of community projects. Joint initiatives have the potential to reach a broader audience, attracting more participants and achieving heightened visibility. This expanded reach is essential for promoting the community's goals and fostering increased engagement in Wikimedia projects.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	450	N/A
Number of all editors	250	N/A
Number of new editors	50
Number of retained editors	200
Number of all organizers	25	N/A
Number of new organizers	5	N/A

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	1000	2000
Wikimedia Commons	1000
Wikidata	500	1000
Wiktionary		500
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): No


Other Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): N/A

17. Your local currency. (required): TZS

18. What is the total requested amount in your local currency? (required): 115500000 TZS

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A TZS
Year 2	N/A TZS
Year 3	N/A TZS

Requested amount in USD: 67100.77 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

There are 3 paid staff members.

Executive director Chief Operations Officer Chief Communications Officer

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

3 FTEs will be covered. These are:

Executive director Chief Operations Officer Chief Communications Officer

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): There are no staff or contractor changes compared to the ongoing General Support Fund.

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	49500000 TZS
Operational costs	9625000 TZS
Programmatic costs	56375000 TZS

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1sBwO4TYME3oV1Ege8-1uRFJrsuFpJLkuQUPGDB1QUkM/edit?usp=sharing

OKT - Financial Records 2023 -2024.xlsx

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

Risk Mitigation Strategies - https://drive.google.com/file/d/1LxJhFIBzvFVkIwK3pJHm5hQiud5BIsQh/view?usp=share_link SWOT Analysis - https://drive.google.com/file/d/1aOggM4pXk7udTJ9RlZW1c9SMbQIdefZw/view?usp=share_link Theory of Change - https://drive.google.com/file/d/1bMYAhEoQ6e0lIwqNwBxP1huoAU6tEvFW/view?usp=share_link NGO Constitution - https://drive.google.com/file/d/1tIQYRQYvgvm8IeLRrY66uvTVCiWAmI9i/view?usp=drive_link Current Financial Reporting - https://docs.google.com/spreadsheets/d/1FFUCbmQeS2Edb3qdPecYEuIeStMnhq0X/edit?usp=drive_link&ouid=102709413854002478370&rtpof=true&sd=true

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]