Report Status: Under review
Due date: 2023-07-31T00:00:00Z
Funding program: Rapid Fund
Report type: Final
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- Title of Proposal: Ionian Wikithon 2023 - Wikimedia pre-hackathon
- Username of Applicant: magioladitis
- Name of Organization: N/A
- Amount awarded: 4990
- Amount spent: 4990 USD, 4680 EUR
Part 1 Understanding your work
1. Briefly describe how your proposed activities and strategies were implemented
We are happy that our proposed activities and strategies were successfully implemented and actually results surpassed our initial planning.
We successfully reached out to developers, humanists and academics to attend and assisted them to contribute and become members of wiki community. Participants were mostly students of the Ionian University, from the Depts. of Informatics, Translation, etc. Academics (Professors, Vice President of the Dept. of Informatics) attended, presented and expressed interest to participate in relevant future events. We also had some high school students! Main event outcomes: + Translation of wikimedia core code and main extensions: 100% from less than 50%. + 51 Articles Created (1.69K Edited) + 7.48K Total Edits (367K Bytes Added) + 243 References Added + 82 Commons Uploads
The Ionian Wikithon was an event that attracted a great deal of publicity in local media, like newspapers and tv channels and it trended on social media.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
Core activity this year was the participation of six members of the community in Wikimedia Hackathon 2023, held in Athens Greece. The three organisers, Marios Magioladitis, Eleni Christopoulou & Dimitrios Ringas as well as three student volunteers attended, got inspired and organised cooperations that were a later applied in Ionian Wikithon enriching its program and attracting and motivating participants. Example cases are the translation of core wiki code and extensions, in cooperation with Amir Aharoni whom we met during the WMHack2023, as well as Diego de la Hera's in situ presentation of his wikimedia funded project on automatic web citations' creation and Ilias Sarantopoulos (WMF staff) both of whom we also met in WMHack2023.
Core achievement was also the fact that we have repeating volunteers from the Dept. of Informatics which cultivates a institutional memory and experience in the organisation of similar events. This implies that it is vital to keep the community and volunteers engaged in regular events, repeated every year or even more frequently, as this further cultuvates a close cooperation between the Ionian University and Wikimedia Community.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
|A. Bring in participants from underrepresented groups||Agree|
|B. Create a more inclusive and connected culture in our community||Strongly agree|
|C. Develop content about underrepresented topics/groups||Neither agree nor disagree|
|D. Develop content from underrepresented perspectives||Neither agree nor disagree|
|E. Encourage the retention of editors||Neither agree nor disagree|
|F. Encourage the retention of organizers||Strongly agree|
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
Part 2: Your main learning
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
1) What factors motivate students to participate in this event and contribute more actively?
Group work in small groups definitely promoted contribution. Meeting people enganged in the community in various roles. The appreciation received by the wikimedia community was an important factor. Gamification, as depictor, counting translation contributions, etc, strongly engaged students. Prizes were appreciated, but not a sole motivator on their own.
2) How many students had also participated in last year’s event? This was an important question for us in order to access successful repeatability of the event and long lasting connections with the community. An important parameter was that people who attended for the second time were already familiar with the tools, thus they engaged also is mentoring newcomers.
3) How many students have been able to identify a Wikimedia project to contribute? The vast majority were able to identify specific needs and contribute to them.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
We planned for a Wikimedia Hackathon satellite event, but we were also able to attend (the organisers and some student volunteers) the main WMHack 2023 in Athens, which significantly enriched our schedule. For instance Diego de la Herra expressed his interest in attending our satelite event in Corfu, which gave our participants the chance to meet and interact with a volunteer of the movement who has significant contribution.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
We will build on this experience, in order to organise more and enriched events in the future. We will work closer with the community and identify broad needs that we can contribute to.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
Part 3: Metrics
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
|Motivation||Collecting motivating and discouraging factors for students to participate in this event and contribute more actively.||5||5||N/A||Online questionnaire, personal interviews.|
|Continuity||Percentage of students returning to this year's event||20||30||N/A||Participation forms and email lists.|
|Developers||We will measure how many students have been able to identify a Wikimedia project to contribute?||5||15||N/A||N/A|
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
|Number of participants||100||120||Counting participants with contributions but also people who got informed about the event in various linked events that tool place in Ionian University and with teachers of the Secondary Education in Corfu.|
|Number of editors||We will use WMF Labs Outreach Dashboard||40||28||There were editors who attended multiple events, thus the total number of contributions is much higher.|
|Number of organizers||6||13||Including event organisers, local speakers, invited online speakers, volunteers, etc.|
|Wikidata||WMF Labs Outreach Dashboard||100||100||We achieved much higher contributions to Wikidata as we engaged participants in activities that enriched existing wikidata via tools like: Wikishootme, Depictor, etc.||N/A|
|Wikipedia||WMF Labs Outreach Dashboard||100||1700||There were 51 Articles Created & 1.69K Articles Edited||N/A|
|Wikimedia Commons||N/A||50||82||82 Commons Uploads||N/A|
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
12a. State what difficulties you had.
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
Part 4: Financial reporting and compliance
15. & 14a. Please state the total amount spent in your local currency.
16. Please state the total amount spent in USD.
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
18. Do you have any unspent funds from the Fund?
18a. Please list the amount and currency you did not use and explain why.
18b. What are you planning to do with the underspent funds?
18c. Please provide details of hope to spend these funds.
19. Are you in compliance with the terms outlined in the fund agreement?
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.