Grants:Programs/Wikimedia Community Fund/Rapid Fund/R@/Bibliothécaires (ID: 22250999)/Final Report
Application type: Standard application
Part 1: Project and impact
1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
== Pre-activity approach ==
- Following confirmation of our proposal by the rapid grant committee, we set to work meticulously to implement our activities. To better understand our approach, it's important to keep in mind the three groups we worked with. Initially focused on training book, archive and documentation chain professionals from two countries (Togo and Benin) grouped together in an association, we quickly realized that the number of participants could be increased to train a larger number of professionals. A month before the start of our activity, we produced posters announcing the training of professionals in the field from January 15 to March 15, with a Google Doc link for registrations or a contact number. These posters were displayed in several libraries. In addition, we published an online press article to increase our visibility. We also issued publications on social networks and various instant communication groups. These actions had a greater impact than expected, with 72 registrations via the Google Doc document. Once this stage was completed, we proceeded with a careful selection of active professionals in the book, archive and documentation chain, retaining 20 profiles. We then contacted each selected person by telephone. During these calls, we helped them set up their Wikimedia account, then added them to the WhatsApp group created for the occasion to harmonize communication and coordinate activities.
- Within the association, where a number of librarians had been identified as potential partners, we noticed that there were more than the expected 35 people. To better respond to this situation, we decided to create two additional groups, bringing the total to three distinct groups: one group made up of students and two groups bringing together professionals in the book, documentation and archive chain. The purpose of this subdivision is to enable us to better invest in each group, taking into account their respective availability. So, for each of these groups, we have drawn up a program of consecutive activities over several days during the activity period, taking into account their availability.
Outside approach
With the aim of fostering synergy between professionals in the book chain, we contacted User:Culex, a French professional librarian and discothecary, as well as a long-standing Wikipedia administrator. Our approach was to enable him to exchange with professionals from different countries and share his day-to-day experience as a librarian, in particular by highlighting the activities he carries out in his center to encourage visitors to take an interest in the Wikimedia project. So, before or during the start of each activity with a group, we organized online calls where he could chat with the participants.
Workshop images
File:20240306 - Bibs Wiki Afrique.jpgR@/Bibliothécaires File:Activité du 20 janvier 2024 Librairie Sonaec 02.jpg
Part 4: Financial reporting
[edit]10. Please state the total amount spent in your local currency. (required)
2470382
11. Please state the total amount spent in US dollars. (required)
4062.8
12. Report the funds spent in the currency of your fund. (required)
Provide the link to the financial report https://docs.google.com/spreadsheets/d/16XrWLCN6qDcTs95lqDj-h1VNl_pdLq9JeOavWDt1lD8/edit#gid=0
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
13. Do you have any unspent funds from the Fund?
No
13.1. Please list the amount and currency you did not use and explain why.
N/A
13.2. What are you planning to do with the underspent funds?
N/A
13.3. Please provide details of hope to spend these funds.
N/A
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes
14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)
First of all, we would like to express our sincere gratitude to the Wikimedia Foundation. We would also like to extend a big THANK YOU to the Grant Committee for understanding the importance of our grant proposal. Our original intention was to complete this project in just one month. However, thanks to the understanding and decision of the Funds Committee, we were able to extend the timeframe to two months. This extra time enabled us to realize the importance of carrying out this project with care and rigor, and gave us the opportunity to establish efficient working methods and synergy from start to finish. We also had time to reflect on what had worked in previous activities, what needed to be improved for the next ones, and above all, to enable participants to fully assimilate the lessons and correct themselves during the physical or online sessions.
What's more, the fact that we received the funds before the start of the activity was invaluable. This enabled us to quickly anticipate any unforeseen circumstances and ensure the smooth running of our program. This grant opens up real horizons for better understanding our approach to French-speaking librarians.
Review notes
[edit]Review notes from Program Officer:
N/A
Applicant's response to the review feedback.
N/A