Grants:Programs/Wikimedia Community Fund/Rapid Fund/Training+Editathon in Fukuoka, Japan 2022 (ID: 21866695)/Final Report
Report Status: Accepted
Due date: 2022-08-01T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their midpoint report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.General information[edit]
- Title of Proposal: Training+Editathon in Fukuoka, Japan 2022
- Username of Applicant: リブリ
- Name of Organization: N/A
- Amount awarded: 1280.89
- Amount spent: 872.19 USD, 120494 JPY
Part 1 Understanding your work[edit]
1. Briefly describe how your proposed activities and strategies were implemented
Kurume Institute of Technology held a "1Lib1Ref" type workshop. Students filled out worksheets, reviewed their contents, and then edited them.
Meihokan High School Hakata SNEC's "MyPro" is an inquiry-based learning program in which students decide on their own topic, research it, and present their findings. The process is similar to Wikipedia, so reflecting on Wikipedia may be useful for someone else.
At Imajuku, the members of local history circle created a new article about a local burial mound using materials from the local library and explained how photographs taken as hobby can be displayed on Wikipedia to make the article more engaging.
"BIZCOLI" explained that there is still a lack of things and images to be included in Wikipedia and that treating local information like an encyclopedia can increase civic pride.
The "Western Japan Library Council" explained that by holding a Wikipedia editing event, they expect to make effective use of library resources, improve the reference skills of librarians, and increase the number of users with a clear purpose.
"The Kitakyushu Science and Research Park Academic Information Center Library" explained how Wikipedia works. We also had a hands-on editing experience of "Shitagaki-Pedia," by Mr Racco.
The Hirado Library has a commemorative book collection of Teisuke Oki, but it was not reflected in Oki's article, so Mr Racco edited it on the spot and the four librarians deepened their understanding of Wikipedia.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
I decided that the best way to get a large number of people attending an event or class with no editing experience to understand the Wikipedia editing system in a limited amount of time would be to have each person write on a worksheet and then project it on the screen while I explained and showed them how to edit.
For those who wanted to experience actual editing, I lowered the psychological hurdle by allowing them to try editing freely on the "Shitagaki-pedia" site that I maintain.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Strongly agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
The phrase "underrepresented groups" is a very sensitive one. I have also explained the usefulness of university libraries to college students who, for example, have had to spend two years without being able to actually attend college due to Covid-19, and the strong connection between Wikipedia and libraries.
Meihokan High School Hakata SNEC is a place where high school students with developmental challenges can receive a regular high school education with special needs. He explained that the exploratory learning process there, called "MyPro," is similar to editing a Wikipedia article, so Wikipedia provides an opportunity for someone far away to become knowledgeable.
Part 2: Your main learning[edit]
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
At Kurume Institute of Technology, some students commented that their preconceptions about Wikipedia had changed, and that they wanted to try editing the page after learning that they could do it by themselves. At the editing event in Imajuku, the participants wish to continue the editing event in the future, and at BIZCOLI, there is a movement to enhance the articles by uploading more photos from Kyushu area to the Commons. At the Western Japan Library Association, a person working on diversity is interested in WikiGap and has begun to work toward its realization, and at Kitakyushu Science and Research Park, there is a desire to hold a Wikipedia Town competition between universities.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
Mr Racco tried to explain the current status of the article to college students using an example of a familiar subject they know, but because of the generation gap between them and him, he ended up using a Wikipedia article on a 1980s pop group that was not very familiar to them as an example. The value of "everyone knows" may be a very difficult illusion to achieve these days.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
WikiShootMe https://wikishootme.toolforge.org/ We are looking for ways to use tools like WikiShootMe to see how Wikipedia reflects things like the proximity of an event to the area where it is taking place.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
N/A
Part 3: Metrics[edit]
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| questionnaire | Ask university students to fill out questionnaire after the lecture and editing workshop. | 136 | 109 | The number of students attended the class "Information, Media and Culture" at Kurume Institute of Technology and also the number of their comments written about the class. Through the lecture on Internet literacy and Wikipedia by Mr Racco, most of the students wrote that their understanding were largely enhanced. Some students were encouraged to use Wikipedia more than before and some students were interested in editing the articles by themselves. | The number of university students attended class was counted using the attendance cards.
After the lecture and workshop, the students were asked to write comments about the class as class assignment. In the "1Lib1Ref" type workshop, the students filled out the worksheets using the books from the libraries to add the references to the articles. |
| questionnaire | Ask high school students to fill out questionnaire after the lecture and editing workshop. | 12 | 12 | 10 students and 2 teachers attended the class at Meihokan High School Hakata SNEC. | N/A |
| interview/questionnaire | Interview with participants of Wikipedia Town event to ask their impression. | 6 | 6 | The participants are members of the local history circle (Imajuku). 6 including 2 new editors and 2 returning editors created a new page of "今宿大塚古墳” which includes a photo. | N/A |
| questionnaire | Ask the participants of the event for the users of the professional library to fill out questionnaire after the lecture. | 50 | 58 | The number of participants: in person/14, online/44 at the "BIZCOLI" event. | N/A |
| questionnaire | Ask the participants of the academic society for library science meeting to fill out questionnaire after the lecture. | 40 | 45 | The number of participants in person/17, online/28 at "Western Japan Library Council" event. | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | university students: 136
high school students: 12 amateur group studying local history: 6 professional library users working for local businesses: 50 librarians and related professionals: 40 |
244 | 252 | Kurume Institute of Technology: 109, Meihokan High School Hakata SNEC: 12, Genyo Community Center (Imajuku): 6, BIZCOLI: 58, West Japan Library Conference: 45, Kitakyushu Science and Research Park Academic Information Center Library: 18, Hirado Library: 4.
The events in Kitakyushu and Hirado were added to the events originally included in Application Form. |
|
| Number of editors | university students: 136
group studying local history: 6 |
142 | 4 | 2 new editors and 2 returning editors at Wikipedia Town Editathon in Imajuku.
Mr Racco reviewed the worksheets filled out by the students for "1Lib1Ref" type workshop and improved articles using the worksheets for them. |
|
| Number of organizers | university students and amateur group studying local history: 1
high school students: 1 professional library users working for local businesses and librarians and related professionals: 1 |
3 | 3 |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | At a workshop in a classroom, the university students will be adding references to the existing articles. The number of new content: 80 | 80 | 52 | 52 pages were improved using the worksheet filled out by the students of Kurume Institute of Technology. | N/A |
| Wikipedia | At a workshop, the amateur group studying local history will be creating one new article and adding references to the existing articles. The number of new content: 5 | 5 | 1 | The page of "今宿大塚古墳” was created during the events in Imajuku and a photo was uploaded. | N/A |
| N/A | N/A | N/A | 1 | The page "BIZCOLI" was created during the event at "BIZCOLI". | N/A |
| N/A | N/A | N/A | 1 | The page of ”沖 禎介” was improved at Hirado Library. | When Mr Racco visited Hirado Library and was introduced to the |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
No
12a. State what difficulties you had.
N/A
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Partially
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
At BIZCOLI, a pre-created article of "BIZICOLI" was uploaded to the Japanese version of Wikipedia right in front of the participants. We shared on the spot how the article was created and how quickly it was reflected at the top of Google searches. The results have not been shared with Wikimedia affiliates..
Part 4: Financial reporting and compliance[edit]
15. & 14a. Please state the total amount spent in your local currency.
120494 JPY
16. Please state the total amount spent in USD.
872.19 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
Two events in Kitakyushu and Hirado were added to the original proposal.
18. Do you have any unspent funds from the Fund?
Yes
18a. Please list the amount and currency you did not use and explain why.
The amount we did not use is 52,506 JPY. We did not spend as much as we had originally planned because we did not have to pay for the venue and other expenses.
18b. What are you planning to do with the underspent funds?
B. Propose to use them to partially or fully fund a new/future grant request with PO approval
18c. Please provide details of hope to spend these funds.
We plan to use it for an upcoming Wikipedia event and will contact you with the content once we know the specific plans. Alternatively, we ask that you reduce the amount by this amount the next time we apply for the grant.
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
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