Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wikimedia Edit-a-thon in Japan 2022-2023 Project (ID: 21896024)/Final Report

Rapid Fund Final Report

Report Status: Accepted

Due date: 2023-09-30T00:00:00Z

Funding program: Rapid Fund, Wikimedia Community Fund

Report type: Final

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General information[edit]

Title of Proposal: Wikimedia Edit-a-thon in Japan 2022-2023 Project
Username of Applicant: araisyohei
Name of Organization: N/A
Amount awarded: 4695.3
Amount spent: 5128.81 USD, 764254 JPY

Part 1 Understanding your work[edit]

1. Briefly describe how your proposed activities and strategies were implemented

The activities in this section focused on multiple editions of the Edit-a-thon. Locations ranged from Hokkaido to Kyushu. In addition, although we did not use grant funding, each member of the team was able to be active in a wide range of locations, such as teaching Editorathon at GLAM. The following is a list of the main organisational venues in which the constituents participated, regardless of whether or not grant funding was used. Some initiatives were reported on the blog and some were submitted by participants.

National Museum of Nature and Science, Tokyo
Akihabara, Tokyo.
Sumida, Tokyo.
Omiya, Saitama
Shibetsu, Hokkaido
Kaga, Ishikawa
Aisho, Shiga
Anan, Tokushima
Tsushima, Nagasaki

Each of these was addressed in cooperation with local participants and Wikimedians on matters related to the region.

2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.

Many of the large numbers of people who have no experience of editing Wikipedia do not know how to do academic writing. There was a lot of trial and error, including working on worksheets to summaries key points from a variety of sources.

Showing them articles that had been edited at another event helped them to know what they had reached in a day and then they could start editing.

3. Please use this space to upload media and other files that help tell your story and impact.

Field to type in URLs.

Diff blog published on 15 January 2023 https://diff.wikimedia.org/2023/01/15/first-consecutive-multi-school-collaborative-wikipedia-editathon-in-japan/

Diff blog published on 30 March 2023 https://diff.wikimedia.org/2023/03/30/the-relationship-between-glocal-inquiry-learning-and-wikipedia-in-japanese-high-schools/

Diff blog published on 16 June 2023 https://diff.wikimedia.org/2023/06/16/wikipedia-town-held-in-hokkaido-breaking-japans-northernmost-record/

Blog posts by Wikipedians who participated online in the same event. https://diff.wikimedia.org/ja/2023/05/22/%e3%82%a6%e3%82%a3%e3%82%ad%e3%83%9a%e3%83%87%e3%82%a3%e3%82%a2%e3%82%bf%e3%82%a6%e3%83%b3%e5%a3%ab%e5%88%a5%e3%81%ab%e3%82%aa%e3%83%b3%e3%83%a9%e3%82%a4%e3%83%b3%e3%81%a7%e5%8f%82%e5%8a%a0%e3%81%99/

4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups	Agree
B. Create a more inclusive and connected culture in our community	Strongly agree
C. Develop content about underrepresented topics/groups	Agree
D. Develop content from underrepresented perspectives	Agree
E. Encourage the retention of editors	Agree
F. Encourage the retention of organizers	Strongly agree

5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

Our initiatives have helped us to communicate the Wikimedia concept to various stakeholders, including local authorities, schools and businesspeople. It also ranged from teenagers to people in their 70s. We were able to receive many contacts from people we met there, who presented reports on our efforts so far.

Part 2: Your main learning[edit]

6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

As a top priority, participants were explicitly encouraged to rediscover local assets and develop their information literacy skills. The initiative was successful in fulfilling this objective. This is made clear in the blog post.

It was found from earlier interviews that one of the main aims was to increase participants' knowledge of the local assets in which they themselves currently live and work. school-collaborative-wikipedia-editathon-in-japan/.

7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?

We received many opportunities from the participants of the event, including proposals for the next event. Similar examples have been Wikipedia20 and Wikipedia18 and other offline events we have organized, we had the opportunity to follow up on this.

8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

Some said that previous edit-a-thons had simply concentrated too much on producing quality content, which was a burden on the local community. In a previous online event organized by one library, the challenges for the future were described as follows. 'With so many events being held, the lack of people to facilitate Wikipedia Town in the county is a challenge. We would also like to develop a framework for the training of personnel with such interest and passion, so that they can share the same philosophy and attitude. Public libraries in the prefecture will continue to respond to the demands of the community by securing library personnel to pilot the various initiatives related to Wikipedia [1]." In this context, it was felt that in order to work with the local community, it was first necessary to foster a community with the local community. Regardless of whether the grant was used or not, we worked while taking into consideration the continuity of the initiatives as well as the building of the local community, which is becoming increasingly rare.

9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).

Here is an additional field to type in URLs.

N/A

Part 3: Metrics[edit]

10a. Open Metrics reporting

In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.

Open Metrics Summary
Open Metrics	Description	Target	Results	Comments	Methodology
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

10b. Core Metrics reporting

In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.

Core Metrics Summary
Core metrics	Target	Results
Number of participants	45	286
Number of editors	18	80
Number of organizers	20	20

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.

Yes

12a. State what difficulties you had.

We used the outreach dashboard to measure, but struggled with defining participants and editors and organizers, and how to count duplicates.

12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?

N/A

13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).

Here is an additional field to type in URLs.

14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.

Yes

14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.

Part 4: Financial reporting and compliance[edit]

15. & 14a. Please state the total amount spent in your local currency.

764254 JPY

16. Please state the total amount spent in USD.

5128.81 USD

17. Please report the funds received and spending in the currency of your fund.

17a. Upload a financial report file.

17b. Please provide a link to your financial reporting document.

https://docs.google.com/spreadsheets/d/1GaXetE55u3UHuGh-SkRCYY3sqvSGlU5wjsl9lyIIoUY/edit?usp=sharing

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

N/A

18. Do you have any unspent funds from the Fund?

No

18a. Please list the amount and currency you did not use and explain why.

N/A

18b. What are you planning to do with the underspent funds?

N/A

18c. Please provide details of hope to spend these funds.

N/A

19. Are you in compliance with the terms outlined in the fund agreement?

Yes

20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.

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