Grants:Programs/Wikimedia Community Fund/Wikimedia Community User Group Malaysia’s 2023 General Support/Final Report
Report Status: Under review
Due date: 2024-01-31T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Final
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General information[edit]
This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.
- Name of Organization: Pertubuhan Kebajikan Komuniti Pengguna Wiki Malaysia
- Title of Proposal: Wikimedia Community User Group Malaysia’s 2023 General Support
- Amount awarded: 26923 USD, 118520 MYR
- Amount spent: 144572.57 MYR
Part 1 Understanding your work[edit]
1. Briefly describe how your proposed activities and strategies were implemented.
It was implemented through partnerships and collaborations with institutions like embassies, universities, government agencies and media outlets. We sought help from them and discussed on the preparations as they already have the participants that we need to organise events like editathons and photowalks. They also provide the venue for the event. This is important to ensure that there are confirmed participants attending these events. It will be difficult for us to have an open event without any partnerships. We are afraid that there will be no or lack of participants joining the events.
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
Our approach and strategy is to have partnerships for every single event that we conduct. With these partnerships, there will be participants provided by them to attend our events. Most of the planning will be executed by them.
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
We do trainings with hands-on activities directly rather than having a long teaching sessions for them to listen only. This would reduce the amount of time to teach them and make it more efficient in terms of time.
4. Please describe how different communities participated and/or were informed about your work.
Most communities that participated were approached through universities and consisted of mostly new participants or groups that were trained to aid new participants in Wikimedia projects. The communities were informed through social media or through private messaging.
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
https://meta.wikimedia.org/wiki/Wikimedia_Community_User_Group_Malaysia/In_the_News#2023
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Agree |
| G. Increased participants' feelings of belonging and connection to the movement. | Agree |
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
N/A
Part 2: Your main learning[edit]
8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
We have learnt that it is best for us to distribute our work to other members of the communities. In order for us to expand, we need to give some responsibilities to other members so that we can make more events efficiently. Some volunteers are ready to be part of the organising team to organise events at their own place. Other than that, expanding the community by establishing subgroups within the affiliate is a good practice for them to be able to focus entirely on themselves. Since they know their community the best, they can organise events and activities to grow and sustain the community. For instance, we already have a wiki club called Kent Wiki Club. Now they are doing their own events and activities without relying heavily on us.
9. Did anything unexpected or surprising happen when implementing your activities?
There are new partnerships that happened in 2023. For instance, through our existing partner which is the Embassy of Sweden in Malaysia, we collaborated with the European Union Delegation in Malaysia for a huge 24-hour editathon fully funded by them. It was quite a successful event. However, the planning and partnership were quite poor due to lack of discussions and communications. We will try to have a better partnerships with them in the near future.
Generally, many issues arose during the participant account setup process due to mass IP range blocking. We have tried to circumvent this by making sure participants know the problem exists and having assistant trainers aid and give solutions as soon as possible, but the number of participants that experience issues tend to become very high depending on the size of participation. Internet connectivity has also been an issue due to many programs occurring in rural areas. Despite preparing a portable wifi router, the device has not been sufficient when a high number of participants were present, causing internet performance to lag or fail altogether. Additionally, we noticed that if we were able to identify participants that are fast learners, we could ask them to help other participants that were struggling.
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
We hope through this learning we will able to improve ourselves in executing events. We want to ensure everything we do from planning of the event until feedback of the event are done with great efficiency. Out priority is still to invest more in underrepresented communities like the indigenous communities in Malaysia. We would like to document their language through Wiktionary and other projects so that the language will stay alive from extinction. Most of these languages are endangered and by having these languages in Wikimedia projects will ensure their survival in this digital era.
We hope to enhance outreach effectiveness through better communication, equipment preparation, program organization, and activity planning. New goals include giving participants as much options as they can in deciding what type of Wikimedia project they want to engage with and contribute to independently by showing more possibilities of their contributions. The biggest priority/goal we have in mind is participant retention through simplification of steps in their contributions so that they can focus on the content they want to contribute on.
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
We have helped a lot of underrepresented communities in Malaysia in preserving their indigenous languages from extinction through Wikimedia projects like Wiktionary. We even went to rural areas that do not have their language represented online like the Mendriq people of Kelantan. Our outreach was even covered by news agency in Malaysia and it has reached out to many people about our work that we did. We even worked with many partners from universities and media. We hope that we expand this kind of outreach programme to other indigenous languages in other countries.
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
Part 3: Metrics[edit]
13a. Open and additional metrics data
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | The number of participants in all activities is 200 participants:
30 particularly indigenous editors from the Orang Asli of Peninsular Malaysia, and indigenous groups from Borneo Malaysia. Of these, our target is that 25 will be new participants. 100 participants for Malay Wikipedia monthly online meetup. Of these, our target is that 80 will be new participants. 30 participants for WikiGap, particularly female editors. Of these, our target is that 20 will be new participants. 20 participants for WikiSelera. 20 participants for WikiKata. |
200 | 714 | N/A | https://outreachdashboard.wmflabs.org/campaigns/wikimedia_community_user_group_malaysia_2023/programs |
| Number of editors | The number of editors in all activities is 150 editors: 20 particularly indigenous editors from the Orang Asli of Peninsular Malaysia, and indigenous groups from Borneo Malaysia. Of these, our target is that 15 will be new editors.
80 participants for Malay Wikipedia monthly online meetup. Of these, our target is that 70 will be new participants. 20 participants for WikiGap, particularly female editors. Of these, our target is that 15 will be new participants. 10 editors for WikiKata 20 editors for WikiSelera |
200 | 714 | N/A | https://outreachdashboard.wmflabs.org/campaigns/wikimedia_community_user_group_malaysia_2023/programs |
| Number of organisers | The number of organisers in all activities: 5
Of these, our target is that 3 will be new organisers that will help co-organise competitions and workshops. 2 will be existing WCUGM organisers. |
5 | 14 | Embassy of Sweden
Embassy of France EU Embassy of Japan Embassy of Ukraine JPN Perak JPN Sarawak PPD Sandakan IIUM UM UKM Sunway College IPG Kent Majlis Bahasa Melayu Singapura |
N/A |
| Number of Wikimedia Commons files uploaded | 500 images uploaded to Wikimedia Commons. | 400 | 647 | N/A | https://outreachdashboard.wmflabs.org/campaigns/wikimedia_community_user_group_malaysia_2023/programs |
| Number of edits | N/A | N/A | 14700 | N/A | https://outreachdashboard.wmflabs.org/campaigns/wikimedia_community_user_group_malaysia_2023/programs |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of organizers that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | N/A | N/A | N/A | N/A | N/A |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | N/A | N/A | N/A | N/A | N/A |
| Number of people reached through social media publications | N/A | N/A | N/A | N/A | N/A |
| Number of activities developed | N/A | N/A | N/A | N/A | N/A |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
13b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Malay Wikipedia Wikilatih: 20
Wikipedia Asrama: 20 |
100 | 714 | https://outreachdashboard.wmflabs.org/campaigns/wikimedia_community_user_group_malaysia_2023/programs | |
| Number of editors | 130 | 714 | https://outreachdashboard.wmflabs.org/campaigns/wikimedia_community_user_group_malaysia_2023/programs | ||
| Number of organizers | Number of organisers that continue to participate/retained after activities | 5 | 11 | Dody
Wafiq Farouk Zahirul Asmah Faris Taufik Ali Jurina Jilorisa Syafiq |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | 100 new articles created for Malay Wikipedia. | 100 | 419 | ASEAN-Japan 50 Editathon - 22
Bulan Diplomasi Budaya Ukraine - 20 Fakta untuk Demokrasi - 295 WikiGap Malaysia 2023 - UKM - 35 WikiGotong-Royong Hari Kebangsaan Perancis - 21 WikiGotong-Royong Sunway College - 2 Wikimedia Japan-Malaysia Friendship - 24 |
https://outreachdashboard.wmflabs.org/campaigns/wikimedia_community_user_group_malaysia_2023/programs |
| Wiktionary | 500 new lemmas added into Malay Wiktionary | 500 | 1960 | 100hariwiki 2023 - 298
Bengkel Penataran Wikikamus Bahasa Semai - 375 Bengkel Wikikamus Iban - 301 Bengkel Wikikamus untuk Bahasa Etnik Sabah - 450 Wikibudaya Semporna - 163 WikiKata Bahasa Mendriq - 305 Wiktionary Edit-A-Thon Japan-Malaysia - 68 |
https://outreachdashboard.wmflabs.org/campaigns/wikimedia_community_user_group_malaysia_2023/programs |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
14. Were there any metrics in your proposal that you could not collect or that you had to change?
No
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
N/A
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
Part 4: Organizational capacities & partnerships[edit]
17. Organizational Capacity
| A. Financial capacity and management | This capacity is low, and we should prioritise developing it |
| B. Conflict management or transformation | This capacity is low, and we should prioritise developing it |
| C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) | This capacity has grown but it should be further developed |
| D. Partnership building | This capacity has grown but it should be further developed |
| E. Strategic planning | This capacity is low, and we should prioritise developing it |
| F. Program design, implementation, and management | This capacity has grown but it should be further developed |
| G. Scoping and testing new approaches, innovation | This capacity has grown but it should be further developed |
| H. Recruiting new contributors (volunteer) | This has grown over the last year, the capacity is high |
| I. Support and growth path for different types of contributors (volunteers) | This has grown over the last year, the capacity is high |
| J. Governance | This capacity is low, and we should prioritise developing it |
| K. Communications, marketing, and social media | This capacity has grown but it should be further developed |
| L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability | This capacity has grown but it should be further developed |
| M. On-wiki technical skills | This capacity is low, and we should prioritise developing it |
| N. Accessing and using data | This capacity is low, and we should prioritise developing it |
| O. Evaluating and learning from our work | This capacity has grown but it should be further developed |
| P. Communicating and sharing what we learn with our peers and other stakeholders | This capacity has grown but it should be further developed |
| N/A | |
| N/A |
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Peer to peer learning with other community members in conferences/events, Peer to peer learning with other community members (but that is not continuous or structured), Using capacity building/training resources online from sources WITHIN the Wikimedia Movement
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Lack of awareness of capacity building needs, Lack of volunteer time to participate in capacity building/training, Lack of training that fits contextual needs and interests
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
N/A
19. Partnerships over the funding period.
| A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) | Strongly agree |
| B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups | Strongly agree |
| C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups | Agree |
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Partners proactive interest, Institutional support from the Wikimedia Foundation, Volunteers from our communities
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Lack of interest from partners, Lack of staff capacity to respond to partners interested in working with us
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
Our strategy has been to target partnerships with embassies and learning institutions and bridge the connection between them through significant events related to an embassy’s specific country. The learning institutions would provide participants, while the embassies would provide venues and certificates for programs. Additionally, we also target government bodies that are related to each program that we plan on conducting, so that further recognition of our work can be realized.
Part 5: Sense of belonging and collaboration[edit]
21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
Having our thoughts and opinions heard by the Wikimedia Foundation and the Wikimedia movement will make us feel a sense of belonging. Having active conversations and sharing sessions with other community members will be great. Getting feedback from other community members as well will be beneficial for us. Sharing our achievements and progress to everyone also makes us feel belonged in the community.
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
Somewhat increased
23. If you would like to, please share why it has changed in this way.
We are involved more in the Wikimedia Foundation discussions and activities conducted by them. We also shared our stories with other communities in the Wikimedia movement.
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
Increased significantly
25. If you would like to, please share why it has changed in this way.
Many new volunteers invest their time in Wikimedia projects.
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
N/A
Supporting Peer Learning and Collaboration[edit]
We are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
Partially
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
Through Diff post and discussions and sharing with other communities in the Wikimedia movement. We would like an opportunity to share our stories by having an online call to share with them.
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
We do this rarely (less than twice a year)
29. How does your organization currently share mutual learning with other grantees?
We share it through Diff post and have a talk with other community members in the country and outside the country.
Part 6: Financial reporting and compliance[edit]
30. Please state the total amount spent in your local currency.
144572.57
31. Local currency type
MYR
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
MYR 15756.05
34b. What are you planning to do with the underspent funds?
B. Propose to use them to partially or fully fund a new/future grant request with PO approval
34c. Please provide details of hope to spend these funds.
To cover new found parterships activities that was not in the plan
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.