Below is your approved budget. Please use this table to keep track of actual funds spent for each line item and list the difference from the approved budget at the end of the grant period.
|Expense||Approved amount||Actual funds spent||Difference|
|Personnel cost (2 PhDs + additional staff, part time)||€ 63,000||€ 64,023||€ 1,023|
|Travel to Wikimania 2019||in-kind contribution|
|Travel to WikidataCon 2019||in-kind contribution|
|Development server||in-kind contribution|
|Developers and project lead, PhD, PhD Student, Master Student||in-kind contribution|
|Total||€ 63,000||€ 64,023||€ 1,023|
We understand that sometimes plans change. Please use this button to request approval for changes to your grant’s budget while your project is in progress. Any variation of 20% or more to any line item in your budget must be approved by staff here before you make the change (for projects with budgets of $15,000 or more, the accepted variance is 10%).
Budget change request
Additional € 1,023
Line 1 (Personnel Cost): Due to unforeseen circumstances, we spent € 1,023 more than the requested budget of € 63,000. In total we spent € 64,023. Developers invested more time to finish work on the project. As a result, we spend more money to reward their work. A non planned spending compensating of € 1,023 is requested.
Due to the shutdown in Europe at the beginning of 2020, work on the project was delayed. That is why we applied to extend the project until November 30, 2020. However, since the work had to be finished, developers invested more time. As a result, € 203 more had to be spend. Furthermore, financial monitoring of the project had to be passed on to another colleague, because one member of the team left the group. But there was no personal handover of the budget. Unfortunately, taxes (VAT) were not calculated in the budget for 2020. Specifically, € 820 VAT has to be paid to the tax office, because there was an exchange of services between the InfAI and the developer from Poland, who worked for the GFS project.
Because of the small percentage increase requested, and because of the unusual circumstances created by the pandemic in terms of managing labor, we are approving this budget change request. However, for the purpose of public documentation, I want to note that we typically require requests for additional funds to be made in advance of spending, rather than in the wake of it. We understand that this was an exceptional case and we are happy to cover this request for an additional € 1,023.