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Grants:Project/Effie Kapsalis/Smithsonian Wikimedian-in-Residence for Gender Representation/Timeline

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Timeline for Effie Kapsalis[edit]

Timeline Date
30 March 2019
05 April 2019
30 April 2019
30 April 2019

Monthly updates[edit]

Please prepare a brief project update each month, in a format of your choice, to share progress and learnings with the community along the way. Submit the link below as you complete each update.

March 2019[edit]

  • Reached out to Wikimedia WikiProject leadership, chapters, user groups, Wikipedian-in-Residence networks, etc. about new programming at Smithsonian and ideas for collaboration and/or involvement.
  • Planned and coordinated edit-a-thon with the National Portrait Gallery for Votes for Women: A Portrait of Persistence and image contribution to Wikimedia Commons on the diverse history of women’s suffrage.
  • Contributed to #VisibileWikiWomenChallenge Whose Knowledge campaign with images from National Portrait Gallery.
  • Collaborated with WikiProject Women in Red around their theme for 2019 - women’s suffrage and NPG’s Votes for Women exhibit.
  • Developed system for tracking Wikipedia worklists from Smithsonian museums, libraries, archives, and research centers.
  • Coordinated with Wikimedia District of Columbia for event training and attendance

April 2019[edit]

"Votes For Women: A Portrait of Persistence" Edit-a-thon at the Smithsonian National Portrait Gallery, April 5, 2019
  • National Portrait Gallery Votes for Women edit-a-thon (April 5th, 1-4pm)
    • Event introduction and tutorial was live-streamed - over 250 partial or full views
    • Follow up metrics and accounting of event measures of success. Dashboard stats for event are here.
  • National Portrait Gallery contributed over 235 images to Wikimedia Commons on diverse history of American Women’s Suffrage
    • Reported on volunteer and Wikipedia metrics to Smithsonian senior leadership with highlight of new high resolution Sojourner Truth image which has been viewed 124,669 times from April 5 - June 12.
  • Conducted social media promotion of event in conjunction with Smithsonian “big brand” accounts andAWHI website. Smithsonian Secretary, David J. Skorton, tweeted about results.
  • Collaborated with WMF GLAM team members for future event coordination and suggestions around metric tools
  • Explored use of Wikibase in GLAM’s, potential Wikibase event tbd in DC area focused on GLAMs

May 2019[edit]

  • Scoped collaboration with WikiEd re: women in science and Wikidata training for librarians.
  • Planning for July 2019 National Museum of American History All Work No Pay edit-a-thon and depicts statements microcrowdsourcing event
  • Developed system for tracking metrics for impact of Wikipedia work; events, image views, volunteers, etc.
  • Preparation for and development of Wikimania 2019 presentation proposal/s
  • Ongoing planning for Wikidata training at Smithsonian Libraries - with assistance from Wikimedia DC
  • Coordination with WMF Communications team for community blog post about AWHI and NPG image release

June 2019[edit]

  • Confirmed Ada Lovelace edit-a-thon on October 8, 2019 with Wiki Women in Red at Smithsonian National Air and Space Museum.
  • Planning for second AWHI edit-a-thon at National Museum of American History for All Work and No Pay display
  • Planning for Wikidata training session at Smithsonian Libraries
  • Wikimania conference planning (proposal, session outline, travel coordination, etc.)
  • Metrics and reporting schedule created
  • Ongoing updates to worklists around notable Smithsonian women
  • Planning for first weeklong trip to Smithsonian

July 2019[edit]

“All Work No Pay” Wikipedia Edit-a-thon
  • July 8 - 12 travel to DC for week of in person meetings throughout the Smithsonian for future event planning (edit-a-thons and microcrowdsourcing), ongoing strategy, and promotion of events and role. Hosted the events below.
  • Hosted All Work and No Pay edit-a-thon with National Museum of American History
  • Hosted Wikidata training at Smithsonian Libraries, with Andrew Lih presenting
  • Finalized details for Ada Lovelace Day edit-a-thon in October with National Air and Space Museum
  • Planning for American Women's History Initiative symposium presentation and Wikipedia + gender introductory session
  • Coordinating Smithsonian participation in WikiConference North America 2019
  • WikiEdu collaboration planning around American women in science
  • Published Wikimedia Foundation blog about AWHI role and NPG images in partnership with the Whose Knowledge? Visible Wiki Women Challenge

August 2019[edit]

The Smithsonian- A Partnership to Improve Gender Representation Online> Recording of the session.
  • Ongoing planning and coordination for NASM Ada Lovelace Day edit-a-thon
  • Planning for October DC visit
  • Tracking metrics of previous edit-a-thons and image uploads in preparation for six month report.
  • Ongoing planning for presentation with Effie Kapsalis at Wikimania 2019 in Stockholm, Sweden.
  • Attend and present at Wikimania 2019 in Stockholm, Sweden - including pre-conference meetings and GLAM activities. See formal presentation abstract and video with Effie Kapsalis here.

September 2019[edit]

  • Compile metrics from first six months
  • Draft and publish midpoint Wikimedia Foundation Grant report
  • Ongoing planning and promotion of Ada Lovelace Day edit-a-thon at NASM
  • Cooper Hewitt discussions about women in design Wikipedia articles, collections, and potential events
  • Whose Knowledge? follow up discussion around April image drive results and future campaign involvement
  • Planning for Smithsonian Affiliates presentation in October
  • Preliminary discussions with the National Museum of Natural History for Women in Science Wikimedia collaboration/s
Smithsonian National Air and Space Museum Ada Lovelace Day Tour

October 2019[edit]

Smithsonian National Air and Space Museum Ada Lovelace Day edit-a-thon
  • October 7-11 travel to DC for week of in person meetings throughout the Smithsonian for future event planning (edit-a-thons and microcrowdsourcing), ongoing strategy, and promotion of events and role. Hosted below Wikimedia related events.
  • Host Ada Lovelace Day edit-a-thon
  • Compile statistics from edit-a-thon and distribute to internal and external partners
  • Host Wikimedia training for Smithsonian Affiliate network to build worklists. Follow up with call attendees to provide resources and connections with Wikimedians and/or Wikipedia User Groups/Chapters in their local areas. Begin planning follow up meeting for December 2019.
  • Meet with AWHI curators about ongoing projects and future collaborations

November 2019[edit]

  • Planning for 2020 Wikimedia events and trips to DC with internal and external partners
  • Planning for December travel to DC to engage American Women's History Initiative staff across the Smithsonian and Smithsonian Affiliates around the U.S.(AWHI symposium presentation on improving data on women's history w/ AWHI curator and Smithsonian data scientist, Smithsonian Affiliates engagement, Smithsonian-wide Wiki+Gender brown bag session, meetings regarding future Commons campaigns and microcrowdsourcing planning)
  • Collaboration and organizing with Smithsonian American Art Museum for March 2020 edit-a-thon in celebration of Women's History Month and in partnership with Art + Feminism and Wikimedia DC.
  • Microwcrowdsourcing depicts statement organization for February 2020 with National Portrait Gallery. University of Maryland students iSchool and Wikimedia DC volunteers to participate.
  • Exploring Wikidata game/s with Smithsonian content on Commons

December 2019[edit]

  • Attended and presented at Working Women: The Smithsonian as a Case Study with Rebecca Dikow, Liz Harmon, and Effie Kapsalis. Presentation entitled Data Intensive Approaches to Examining American Women's History.
  • Facilitated Smithsonian-wide brown bag session about Wikimedia and the gender gap
  • Presented on Wikimedia Commons (how to participate, types of participation, structure, and current GLAM Commons projects) to Smithsonian Affiliates
  • Submitted application for AWHI Summer 2020 intern with Diana Marsh at National Museum of Natural History (NMNH)
  • Discussions with WikiEdu about collaborative projects in 2020
  • Meetings around communications strategy for Wikimedia and AWHI in 2020
  • Follow up and planning with National Portrait Gallery (NPG) from April 2019 event, image performance, and 2021 event. Additional planning with NPG for microcrowdsourcing event in February 2020 around images of diverse women and structured data on Commons.
  • Planning with Smithsonian American Art Museum (SAAM) for March 2020 Art + Feminism (A+F) edit-a-thon, including Smithsonian-wide A+F events
  • Coordination with NMNH for June 2020 Women in Science edit-a-thon
  • Planning for February 2020 visit to DC (events, presentations, travel logistics, etc)

January 2020[edit]

  • Coordinating for early 2020 events at NPG and SAAM, prepare travel, create invites, etc.
  • Planning for collaboration with Whose Knowledge? for their Visible Wiki Women Campaign. We participated in 2019 and are excited to participate again in 2020 and exceed our number of images from 2019.
  • Ongoing preparation with Andrew Lih on Wikidata game and Knowledge graph/s.
  • Create and share 2020/21 event and partner outline.
  • Discussions around communication of AWHI events for 2020 -- blog posts, social media, etc.
  • Work with Smithsonian Affiliates to plan third virtual Wikimedia training session, to be held in February.

February 2020[edit]

  • Work with partners in Charleston, SC to confirm date for AWHI branded Wikipedia edit-a-thon in October 2020. Event to be hosted at the Avery Research Center for African American History and Culture and the College of Charleston as part of the City of Charleston's 350th commemoration.
  • Planning for Women's History Month / gender gap session at NMAH with Diane Shaw at SI Libraries.
  • Ongoing planning for early 2020 events at NPG and SAAM.
  • Add images to Commons for microcrowdsourcing event at NPG.
  • Collaboration with NMNH around shared AWHI summer intern.

March 2020[edit]

  • Planning for March microcrowdsourcing and edit-a-thon. Planning for DC travel and meetings the week of March 8th.
  • Host microcrowdsourcing event at National Portrait Gallery (NPG), March 9th
  • Discussion and strategy re: Wikipedia AWHI Summer interns at Smithsonian
  • Planning for creating virtual Smithsonian American Art Museum (SAAM) Art + Feminism edit-a-thon in light of Covid-19 closures
  • Work with AWHI Communications team for articles about project progress and upcoming virtual events
  • Ongoing WikiEd collaboration and meetings
  • Work with NPG for image release for Whose Knowledge? Visible Wiki Women campaign
  • Attend AWHI curatorial committee meetings and working towards virtual events collaboratively

Is your final report due but you need more time?

Extension request[edit]

New end date[edit]

March 31, 2020


The Smithsonian is a large and distributed organization so it took longer to coordinate the specified 4 in-person events and 3-5 microcrowdsourcing events given the museums' already packed event schedule. We have identified spaces and confirmed a microcrowdsourcing event at the National Portait Gallery February 2020, and an in-person edit-a-thon in March at the Smithsonian American Art Museum, so we feel this extension allows us to fulfill the scope of the grant.

@Digitaleffie: Thanks for your extension request and working to identify and secure alternative spaces to run your proposed events given the museum's packed schedule. This extension until March 31st is approved. Your final report will be now be due on April 30th, 2020. With thanks, I JethroBT (WMF) (talk) 16:11, 19 February 2020 (UTC)
@Digitaleffie: It looks like your final report was set to be due to on 29 May 2020 on your grant agreement, even before your extension request-- would you like more time to prepare the final report given this extension request? I JethroBT (WMF) (talk) 16:21, 19 February 2020 (UTC)
@I JethroBT (WMF): 29 May 2020 works well. Thank you! digitaleffie